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Abstract and Poster Guidelines

Sponsored By:
Beryl Oil and Gas LP
BP America Production Company
Society of Exploration Geophysicists

Abstract Guidelines

Abstract Deadline: August 20, 2019

Please submit your abstract as soon as possible in PDF format. Abstracts will appear exactly as submitted. All students may submit an abstract that will be visible to the recruiters. Only the first 70 will receive space for a poster.

Please proofread your abstract!

Please Note:
  • Only the first 70 posters will be accepted. If you plan to present a poster, please submit your abstract early to be considered. After the limit has been reached, students will be placed on a waiting list and will be notified if space becomes available.
  • Students will be notified by August 27 if their abstract has been accepted.
  • Abstracts must be related to geoscience. Although an abstract may have multiple authors, we will only accept one presenter per poster during poster presentations and only one poster per presenter; all others will be rejected.
  • If you have submitted an abstract, but will be unable to present a poster, notify AAPG Staff at studentexpo@aapg.org as soon as possible. Students who do not notify AAPG that they will not be presenting a poster by August 29 will not be permitted to present a poster the following year.
Abstract Format:
  • General: 8.5" x 11" page size, 12-pt Arial font, single-spaced lines.
  • Title: Bold upper and lowercase, left margin alignment, one blank line following title.
  • Authors: Last name, first name, and initial in uppercase font, followed by affiliated university/employer in normal font; senior author first, followed by secondary authors; if poster speaker is not senior author, place an asterisk (*) after speaker's name; one blank line following author listing.
  • Abstract Body: 250 word limit, no illustrations, no references, no abbreviations, no bold font, full justification paragraph alignment, indent first line of each paragraph.
  • Abstracts must be saved in PDF format.
Poster Guidelines
  • Convey an idea to a group of people in an informal setting.
  • Create ways to network through interaction between author and viewer.

You have two primary goals in your poster presentation:

  • Communicate your technical knowledge and the results of your work.
  • Communicate the skills you would bring to an employment opportunity.
Creating an Effective Poster Presentation
Know your audience

Don't underestimate the intelligence or overestimate the interest of your audience. Capture their interest and their attention.

Identify your objective

What is the purpose of your presentation? Write out your objective until it is concise and clear, then keep it before you and relate all material to it.

Unify the presentation

Address a single problem, issue or question and support the solution, premise or proposition with examples of data. The degree to which a presentation favorably impresses an audience is often inversely proportional to the number of points covered.

Know your purpose

Any oral presentation to augment your poster should be made in 10-15 minutes or less. Questions that can be answered quickly should be handled during the oral presentation, while lengthy discussions should be deferred until a later, more appropriate time. Illustrations should be correct and self-explanatory.

Organize the material

Displays should flow logically, from one point to the next. If an abrupt transition is necessary, explain why and make sure it is clear to your audience.

Stand in the audience

Detach yourself from your intimate knowledge of the subject and consider the following:

  • Are the points clear without detailed explanation?
  • Is all the material relevant to the central theme?
  • Do the illustrations clarify the point or obscure it?
  • Does the material flow logically?
  • Is it self-explanatory without oral presentation?
  • Rehearse your presentation with colleagues unfamiliar with your work. Solicit their feedback on the clarity and how well you are communicating visually and orally.
Some final tips
  • Displays should lead your audience into active participation and greater concentration on your message.
  • Audiences generally understand approximately 25-30% of what they hear, but 60-75% of what they see.
  • A distinct advantage to poster presentation is being able to focus primary attention on displays, which viewers can study as long as they like.
  • Oral delivery should be supplemental in nature.
  • Responses to questions should involve your display as much as possible.
  • Each graphic in your poster should communicate your message, be as simple as possible, be read and understood from a distance of 4-6 feet, flow logically, and be in appropriate sequence.
  • Fonts should be simple. Title fonts should be 72-pt minimum, headers should be 40-pt minimum, text should be 30-pt minimum. Can your poster be followed from a distance of 4-6 feet?
  • Captions and legends should be minimized.
  • Illustrations should be simple, large and clearly labeled.
  • Use color effectively, but don't get too busy. Confine yourself to 3-4 colors.
  • Illustrations and lettering should attract viewers from 10-15 feet away and be readable from 4-6 feet away.
  • Have copies of your abstract available as handouts.
  • Approximate dimensions for the poster are 4' x 8'.

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