Affiliated Society Committee-HoD
The affiliated society committee shall be responsible for directing the following disaffiliation procedures:
- If an affiliated society fails to send a representative to the HOD annual meeting for two consecutive years, the chair of HOD shall inform the affiliated society committee chair. The affiliated society committee shall then attempt to contact the leadership and members of that society to encourage participation and to determine if the society is inactive.
- If, after six months from the initial contact effort by the affiliated society committee, the committee finds that no progress is being made to reactivate the society, the committee shall inform the chair of the HOD. The HOD chair shall send three letters, (1) to the affiliated society president to encourage its participation, (2) to the appropriate section president to request its involvement, and (3) to the Members within the jurisdiction of that society to advise them that they are not represented and to invite their attention to this matter.
- If a third annual meeting occurs without a representative delegate, then a letter from the Committee shall be sent to the members of the affiliate society requesting that they elect to affiliate with an active society within six months, or AAPG headquarters shall automatically assign them to a nearby active society. The original society shall then be placed in "INACTIVE" status.
- If after two years the society remains in "INACTIVE" status, a resolution shall be proposed to the HOD by this Committee to disaffiliate the Society.