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AAPG Home : Meetings : 2008 ACE-San Antonio : Technical Program : Planner Tips
Use the planner to search the abstracts (nav bar on left of IP site) and begin to organize your time while in San Antonio.
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Before you enter the Itinerary Planner here are some explanatory details to assist you. There are prompts along the way to help you navigate but reviewing these tips will improve your efficiency and experience.
When you enter the Itinerary Planner you'll notice five options in the navigation bar:
Creating an itinerary is not required to browse or search. In fact, that you will want to delay building your itinerary until you've familiarized yourself with your options.
TIP: When you give your itinerary a name you'll want to write that down. This is your key to the site enabling you to review your itinerary -- not your usual log-in / password scenario. You'll enter this label or name into the required field and then continue.
It does not matter as to when you give your itinerary a name. It is simply important to remember that name for future edits.
Choosing the Browse option from the navigation bar results in listing the sessions and abstracts chronologically or by type (oral or poster). This methods lets glance through every abstract submitted.
Using the Search option gives a set of search fields that will help you find abstracts more specific to your interest. For instance, if there is a presenter you find particularly informative you may locate when they are speaking and what they are talking about.
TIP: Remember while searching that the less criteria you submit the better results you'll be fed. Entering too much criteria means you are guessing at the exact content in the database and you have now narrowed your results to possibly zero.
When you find a paper you are interested in, select the "View Presentation" link and read the abstract. If it appeals to you, print it or save it to a PDF.
These printouts will become your list from which to build your itinerary. This is important since removing an item results in a rebuild of that information each time making this a slow, tedious task.
Now that your papers are collected use the appropriate tool to find the papers you want to be sure to save to your itinerary.
While browsing earlier you should have noticed at the top and bottom of the displayed abstracts are four buttons: back, save, select all, unselect all. These are pretty self-explanatory as to what they do.
The "select all" and "unselect all" buttons apply to the check box displayed next to each abstract. The boxes you mark are saved to your itinerary when you click on the "save" button.
There may be times you are interested in most of the papers to be presented in a session. The "select all" button will serve you best because it will mark all the boxes then scroll through the page unchecking the appropriate ones.
Likewise, if you are finding you may have selected too many you can always unselect all and start over.
Either way, once you make your selection you must save it. No selection is added to your itinerary until you click that save button.
Once you've made your itinerary selections you may review it through the "Itinerary" navigation button. On this page you are given the options of removing items and printing your itinerary to a PDF or a printer.
Also, note the "conflicts" option in the navigation bar. You may ignore your conflicts and make that decision at the meeting or just before you depart.
One of the new features that improves the planner (previously known as "scheduler") is the fact that should any changes come up with any abstract you have selected you will automatically be notified via email of that change.
For example, maybe the presenter has changed or the paper has been withdrawn. The system will alert you.
TIP: Should you not want these alerts you may opt out of this on your itinerary page that displays your schedule's conflicts.
Should you need to leave the itinerary planner long enough (45 minutes) for it to time out the system tries to alert you and give you 10 minutes to respond. If you miss this alert and the time has passed DO NOT LOG BACK IN. Simply return to AAPG's technical program page and use the Itinerary Planner link; enter your itinerary's name and continue from there.
The American Association of Petroleum Geologists (AAPG) does not endorse or recommend any products and services that may be cited, used or discussed in AAPG publications or in presentations at events associated with AAPG.
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