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AAPG Home : Meetings : 2008 ACE-San Antonio : Hotels

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AAPG Convention Department
PO BOX 979 Tulsa, OK 74101-0979
+1 888 945 2274 ext. 617 (Toll Free US and Canada)
+1 918 560 2617
convene@aapg.org

 

Accommodations

Please book your rooms through the AAPG Housing Bureau. This helps AAPG meet hotel room block commitments and avoid penalties that could ultimately increase convention expenses.

Deposits

All hotels require a credit card guarantee equal to the first night’s stay as a deposit. A valid credit card and expiration date should be provided with your room request. Your credit card may be charged for your first night’s stay, (including taxes), approximately one month prior to arrival.

Hotels may cancel room reservations without notification if one night’s deposit is not received prior to your scheduled arrival. If you would like to make your deposit via check, first complete the housing form and mark the appropriate box, (paying via check) and then fax to +1 330 963 0319.

Please do not send your check to the Housing Bureau. Checks or cash received for hotel deposits will be returned to you. Mail your check directly to the hotel after March 29, 2008, along with your hotel acknowledgement letter.

Online

All reservations made online must include a credit card number and expiration date for your room deposit.

Multiple Room Requests

You may reserve up to five rooms online with individual names. One credit card or individual credit cards may be used.

Suite Requests

Please contact the AAPG Housing Bureau at aapg@experient-inc.com to request a suite. We suggest you reserve a standard hotel room in the event suites are unavailable. You may cancel this reservation by contacting the AAPG Housing Bureau once you have received confirmation of your suite reservation.

Rates

To receive the convention room rate, all hotel reservations must be made through the Housing Bureau.

New hotel reservations must be booked with the Housing Bureau by March 21. Any changes or cancellations after March 29 must be sent directly to the hotel.

At many hotels, any guaranteed room reservation not cancelled 72 hours prior to arrival and not used, will subsequently be billed by the hotel to your credit card account. In addition, some hotels will charge a penalty for early check-out if they are not notified prior to your arrival.

Transportation

When choosing your hotel preference, please consider the modes of transportation available to your hotel.

 

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Non-Endorsement Policy

The American Association of Petroleum Geologists (AAPG) does not endorse or recommend any products and services that may be cited, used or discussed in AAPG publications or in presentations at events associated with AAPG.