Accommodations — book early for best selection
Please book your rooms through the AAPG Housing Bureau. This helps AAPG meet hotel room block commitments and avoid penalties that could ultimately increase conference expenses.
Reservations
- All reservations must be made through the AAPG Housing Bureau and will be processed on a first-come, first-served basis.
- All reservations must be pre-paid in full.
- Reservations requested after 14 October will be accommodated based on hotel availability.
- Reservations made online must include a valid credit card number and expiration date.
- Reservations can be made online. For other booking options please refer to the Housing Reservation Form in the Technical Program & Registration Announcement.
- The following hotels are now closed to new reservations:
- Astoria Palace
- Copacabana Palace
- Royal Rio
- Royal bourbon Residence
- Mar Palace
- Rio Porto Bay
Multiple Room Requests
You may reserve up to five rooms online with individual names. One credit card or individual credit cards may be used.
Room Maximums/Bed Types
All hotels have a maximum of 3 people per room, with the exception of the Copacabana Palace which has a maximum of 2 people per room. There is an additional fee for a 3rd person in a room. These fees are listed in the rates table on Page 56 in the Extra Person Fee column. Bed type requests are not guaranteed and are confirmed at the time of check-in.
Suite Requests
Please contact the AAPG Housing Bureau to request a suite. We suggest you reserve a standard hotel room at the hotel of your choice in the event suites are unavailable. You may cancel this reservation by contacting the AAPG Housing Bureau once you have received confirmation of your suite reservation. Suite availability is limited and on a first come, first served basis. Please note the following hotels have suites: Copacabana Palace, Sheraton Rio, Sheraton Barra and Windsor Barra.
Rates
To receive the conference room rate, all hotel reservations must be made through the AAPG Housing Bureau by 14 October 2009. Please refer to the rates table. All room rates include tax.
Processing Fee
There is a non-refundable processing fee of US$45 on each room reservation.
Payment Options
All hotels require full pre-payment of all reserved rooms. There are three options for making payment:
By credit card: A valid credit card with an expiration date of 11/09 or later must be provided with your room request. Your credit card will be charged upon completion of your reservation.
By check: Complete the housing form and mark the appropriate box (paying by check). Mail the form with your check to AAPG Housing Bureau, c/o Experient, P.O. Box 4088, Frederick, MD 21705. Checks should be payable to Experient, AAPG Housing.
By wire transfer: E-mail the AAPG Housing Bureau at AAPGIntl@experient-inc.com to request wire transfer instructions.
Modifications
Modifications can be requested through the AAPG Housing Bureau through 4 November 2009. Modifications are subject to availability. After 4 November modifications will be accepted through the AAPG Housing Bureau but must be approved by the hotels. Please note that these modification requests may take up to 48 hours to process.
Cancellation Policy
Reservations cancelled on or before 1 October 2009 will receive a full refund less the US$45 non-refundable processing fee and the US$75 cancellation fee. Refunds will not be issued after 1 October for cancellations or no-shows, although name changes are allowed.
Early Departure
Please note there will be no refunds issued for early departure.
