Obtaining a Visa
It is your responsibility to apply for a passport, visa or any other required documents and to demonstrate to consular officials that you are properly classifiable as a visitor under Brazilian law.
“Attendees can travel to Brazil with a tourist visa, they may either submit a round-trip ticket as proof of tourist travel, or they may present a letter from their employer stating the purpose and duration of their trip to Brazil and that they assume financial responsibility for the person while they are in Brazil.”
AAPG will continue to send two letters of invitation to you if you select the “I need a letter for Visa purposes” option during the registration process. One letter will be from AAPG (The American Association of Petroleum Geologists) and the second letter will be from ABGP (The Brazilian Association of Petroleum Geologists).
You may also obtain a visa letter from AAPG if you are registered and fully paid for the conference. You may request a letter by selecting the box either online when you register or on the printed registration form. The letter will be sent via e-mail or fax.
In some cases an “Invitation Letter” is required from a local Brazilian company. Nex Level, AAPG’s official ground operator for the conference, can provide visa assistance in the form of “Invitation Letters.” The letter will be prepared on official Nex Level letterhead and include detailed passport information as well as hotel booking information. Some foreign affairs offices accept a signed and scanned version of the letters, while others request the original couriered copy (courier
costs are the expense of the individual attendee). Invitation letters from Nex Level may be requested by contacting them directly. There is a nonrefundable US$20 fee for this letter plus applicable courier fees.
AAPG and Nex Level cannot assist you with the interview process, nor can anyone representing the sponsoring organizations call an embassy or consulate on your behalf to provide support for granting a visa. AAPG and Nex Level provide this letter for visa purposes only. Should your application be denied, AAPG and Nex Level can neither intervene in the process nor change the decision of the governmental agency. All expenses connected with obtaining proper documentation and attending the conference is your responsibility.
If your visa application is denied and AAPG receives a copy of the denial by e-mail or fax (+1 918 560 2684) before 18 November 2009, your registration fee only will be refunded, less a cancellation charge.
Entry into Brazil
As the Brazilian Foreign Office bases it action on reciprocity, visitors from some foreign countries will require a visa. Requirements for a tourist visa include a passport valid for at least six months from the date of arrival, one passport size photograph and round trip ticket. Most international airlines can advise on visa requirements.
Visit www.brasilemb.org for complete entry requirements.
Registering with your Embassy
Travel advice for tourists suggests that you register with your country’s consulate or embassy when traveling abroad.