General Information
Milano Convention CentreAddress: |
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Click to see map or click here for local transportation information.
Entrances to Convention Centre:
- Eginardo Gate entrance (gate 2): Open Thursday, 20 October through Thursday, 27 October for those staying at the Melia Milano and Milano Marriott and/or those utilizing the underground station Amendola (M).
- Piazzale Carlo Magno entrance (gate 17): Open Thursday, 20 October through Thursday, 27 October for those staying at the Best Western Hotel Mozart and Hotel Poliziano.
Taxis can stop at both entrances, but will not be allowed through the gate. A Taxi Point will be available at the Eginardo entrance.
The Milano Convention Centre is right in the centre of Milan, 4 km from the Duomo and just 5 minutes from Leonardo’s The Last Supper. The Milano Convention Centre (MIC plus) is a striking example of innovative urban integration and architectural excellence that is sure to leave its mark on the city. Designed by Mario Bellini, the project includes the restoration and renewal of the existing complex, followed by its extension and integration with the new part, thus creating a door that opens on the Expo and the great international metropolises beyond. MIC plus is being built according to self-sustainable energy criteria, thanks to a complex system of photovoltaic panels shaped like a comet, that will not only produce sufficient energy for the centre itself, but will also have plenty to spare for the surrounding area. The prestige and charisma of the exterior will be matched by the functionality and uniqueness of the interior.
Registration
Registration will be located on Level 1, South Registration of the Milano Convention Centre. You may also choose to register online.
Registration Hours
| Friday, 21 October | 12:00–17:00 |
| Saturday, 22 October | 08:00–17:00 |
| Sunday, 23 October | 08:00–19:30 |
| Monday, 24 October | 07:30–17:00 |
| Tuesday, 25 October | 07:30–17:00 |
| Wednesday, 26 October | 07:30–14:00 |
Exhibition Hall
Hours
| Sunday, 23 October | 18:00–20:00 |
| Monday, 24 October | 10:00–18:30 |
| Tuesday, 25 October | 10:00–18:30 |
| Wednesday, 26 October | 10:00–14:30 |
Note: Children under the age of 16 will not be allowed in the Exhibition Hall during setup or teardown. Children 13 and older will be allowed to attend the exhibition during regular exhibit hours if they are properly registered and wearing their badges. During exhibit hours, children under the age of 13 will not be allowed into any activities within the exhibition hall, including the Icebreaker Reception, unless they are young enough or small enough to be confined in a stroller, backpack or frontpack.
AAPG Conference Staff Office
Location: Level 2, Suite 2
Phone Number: +39 031 349 510
If you would like to speak to a member of the conference staff, please visit this office, or call the number listed.
Office hours:
| Friday, 21 October | 09:00–15:00 |
| Saturday, 22 October | 08:00–17:00 |
| Sunday, 23 October | 08:00–20:00 |
| Monday, 24 October | 08:00–18:30 |
| Tuesday, 25 October | 08:00–18:30 |
| Wednesday, 26 October | 08:00–17:00 |
Abstracts CD-ROM
Use the ticket included in your registration packet to redeem the abstracts CD-ROM at the materials pick-up counter. CD-ROMs are available during registration hours and will not be mailed.
Business Centre
Location: Balcony Level 1
Copying, faxing and printing can be done at the Business Centre on the Balcony. English-speaking hostesses will be ready to help you. Prices are posted.
Coat and Package Check
Location: Registration, Level 1
| Sunday, 23 October | 16:30–20:30 |
| Monday, 24 October | 07:30–19:00 |
| Tuesday, 25 October | 07:30–19:00 |
| Wednesday, 26 October | 07:30–17:30 |
A coat and package check is available for a nominal fee to hold boxes, suitcases, coats or briefcases.
Cyber C@fé
Visit the Cyber C@fé to surf the Web, check your itinerary planner, follow links to exhibitors’ websites, retrieve and send e-mail and keep in touch with colleagues and family while you are attending the conference.
Electronic Capturing
Photography and video/audio recording of any kind are strictly prohibited in the sessions, breakfasts, luncheons and throughout the exhibition area.
Judges Room
Location: Level 2, Suite 1
| Sunday, 23 October | 10:00–19:00 |
| Monday, 24 October | 07:00–18:00 |
| Tuesday, 25 October | 07:00–18:00 |
| Wednesday, 26 October | 07:00–17:30 |
All judges should stop by the Judges’ Room to pick up packets prior to their assigned sessions. You will receive final instructions and answers to any questions regarding the judging process. Completed scorecards should be returned to the Judges’ Room as soon as possible after evaluating your session. Workspace is provided for you to complete scorecards, if needed. Judges are still needed. Inquire inside the Judges Room.
Lost and Found
Location: Level 1, Registration
Items found during the conference and exhibition should be turned in at Registration. If you lose an item, check with Registration. If your item has not been turned in you may leave information on how to contact you should the item be found.
No-Smoking Policy
Smoking is prohibited inside the convention centre.
Obtaining a Visa
It is your responsibility to apply for a passport, visa or any other required documents and to demonstrate to consular officials that you are properly classifiable as a visitor under Italian law. You may also obtain a visa letter from AAPG if you are registered and are fully paid for the conference. You may request a letter by selecting the box either online when you register or on the printed registration form.
AAPG cannot assist you with the interview process, nor can anyone representing the sponsoring organizations call an embassy or consulate on your behalf to provide support for granting a visa. AAPG provides this letter for visa purposes only. Should your application be denied, AAPG can neither intervene in the process nor change the decision of the governmental agency. All expenses connected with obtaining proper documentation and attending the conference are your responsibility.
If your visa application is denied and AAPG receives a copy of the denial by fax (+1 918 560 2684) or e-mail (convene@aapg.org) before 24 October 2011, your registration fee only will be refunded, less a processing charge.
Entry into Italy
Visit this website for complete entry requirements. For information on whether you need a visa or not visit this website.Registering with Your Embassy
Travel advice for tourists suggests that you register with your country’s consulate or embassy when traveling abroad.
Online Conference Itinerary Planner
The Online Itinerary Planner allows attendees to view abstracts, sessions and other events. The items of interest may then be selected to create a personalized itinerary for the conference. The itinerary planner will display the users’ selected itineraries.
Press Room
Location: Level 2, Suite 4
| Sunday, 23 October | 12:00–16:00 |
| Monday, 24 October | 08:00–16:00 |
| Tuesday, 25 October | 08:00–16:00 |
| Wednesday, 26 October | 08:00–12:00 |
The Press Room is a lounge/working area for editorial personnel covering the conference. Press releases and other announcements to be available to the media are welcome to be left at the Press Room.
Speakers and Poster Presenters Breakfast
Location: Level 0, Spaces 3+4
All oral and poster presenters and session co-chairs should attend the complimentary breakfast buffet at 07:45 on the morning of their session. Oral presenters and co-chairs will receive instructions for session timing, introductions, electronic presentations, session room set-up and use of audiovisual equipment. Speakers are required to check in at the Speakers Service Center the day prior to their presentation and leave their electronic presentation with the technical support personnel.
Poster presenters and co-chairs will receive last-minute instructions regarding booth layout, setup/teardown, poster assistance station and time required to be in the booth. Presenters must wear their badges with the poster presenter ribbon attached to enter the poster session area before hours of setup. Ribbons are available in the Speakers Service Center, Suite 1.
Speakers Service Center
Location: Level 2, Suite 1
| Sunday, 23 October | 10:00–19:00 |
| Monday, 24 October | 07:00–18:00 |
| Tuesday, 25 October | 07:00–18:00 |
| Wednesday, 26 October | 07:00–17:30 |
Speakers are required to check in at the Speakers Service Center the day prior to their presentation to leave their electronic presentation with technical support.
Social Media
Follow AAPG_Events on Twitter, using hash tags #AAPG #ICE2011, and on Facebook, LinkedIn and YouTube.
Temporary Health Insurance
AAPG’s Committee on Group Insurance has arranged for insurance plans designed to cover the special situations international travelers might encounter that may not be covered by their domestic insurance. HealthCareAbroad — for residents of the United States under age 85 traveling outside the United States — provides medical, accidental death and dismemberment and worldwide assistance coverage. HealthCare Global — for citizens and residents of the United States under age of 71 and for foreign nationals traveling to destinations outside of the United States — provides accident and sickness coverage plus worldwide assistance coverage.
Complete details, including the information on cost and the applications for coverage, may be found at www.wallach.com. You may reach Wallach and Co. by phone at +1 800 237 6615 or +1 540 687 3166 or by e-mail. The AAPG Insurance Program’s brokers may be reached at +1 800 254 4788 or +1 703 367 8970.
