Oral Sessions
Speakers Service Center
The Speakers Service Center, available at each event, is configured with several rehearsal stations that are equipped with computers. Accepted speakers will receive email notification of the location and hours of the Center. The information is also available in the program book distributed on site.
All speakers must check in and out with the Speakers Service Center attendant to deliver their computer-based presentation. The attendant will provide any on-site procedures not contained in the event instructions. Presenters are required to check-in no later than the afternoon of the day prior to their presentation. It is especially critical for Monday morning session presenters to check-in on Sunday.
THE SPEAKERS SERVICE CENTER SUMMARY
- Presentations should be placed on a PC-formatted CD-ROM or USB storage device (i.e. flash drive or thumb drive) and delivered to the attendant in the Speakers Service Center.
- Electronic presentation is the only format available. Overhead projectors, 35mm slide projectors and movie projectors are not available.
- CD-RW discs will not be accepted.
- The presentation and supporting files (videos, animations, etc.) should be the only data on the disc or storage device. If there are multiple presentations, each presentation should be placed on a separate disc or USB storage device.
- All presentations are loaded onto a computer in the Speakers Service Center and sent to the session halls at the appropriate time.
- Once the presentation has been given to the attendant, it will be checked, copied and made available for the presenter to rehearse.
- Slides are keyed by the speaker from the podium with a mouse.
- No Internet connections will be available.
- Presentations are on single screens.
Note: MAC users should check in at the Speakers Service Center as early as possible the day prior to their session to deliver their presentation to the attendant. Any supporting files (video and graphics) should be included on the disc or storage device.
Session Room Equipment
Unless otherwise noted, each session hall will be equipped with:
- High-intensity data projector
- Computer
- Large format screen
- Timer
- Laser pointer
- Lapel microphone
- Lectern microphone
35mm slide projectors, overhead projector and/or movie projectors, Internet connections and dual screens will NOT be available.
Presentations
The 1/6 Audio Visual Rule
Take an 8 ½” x 11” or A4 hard copy of your slide and measure the width of the text. Multiply the width by six and then stand THAT distance (in feet) from your visual. If you cannot read it at that distance, your audience cannot eitherThe room, day and time scheduled for all presentations appear in the online Itinerary Planner. With a few exceptions, presentations are scheduled every 20 minutes. This time includes the introduction (one minute), the presentation, and a short question-and-answer period. All sessions follow the same time schedule, and it is essential that all sessions adhere to that schedule. Session chairs have the responsibility of seeing that each presentation begins on time. Speakers must leave time for questions within their 20-minute block.
Remember, good slides are essential to a quality presentation. There are only a few minutes to get ideas across to the audience. Emphasize only a few key points. Keep slides simple: one idea — one slide. The slides are a significant factor in assessing and evaluating a presentation for awards and/or recognition.