Preparing your Presentation for Transfer:
Advance submission:
You may submit your presentation via the Internet prior to leaving for the event. An email will be sent from Freeman AV/Presentation Management that contains the link to the advance submission site along with your login and password.
If you change presenters prior to uploading your presentation, please contact Alicia Foresee with the new presenter's information so the submission site can be updated.
Your PowerPoint will be reviewed for video playback issues. Only video format changes will be made; no other content modifications or image quality changes will be made.
In the event that you wish to make changes to a presentation that you have already submitted, please change your master copy and then resubmit the files on the website.
Portable Media:
Save your files to a Zip 100/250/750, CD-ROM, Compact Flash Card, Multi-Media Card or a USB Storage Device. If you create a CD-ROM, be sure to close or finalize your session. If this step is not accomplished, you cannot access the CD from any computer.
When building your presentation, all files (PowerPoint & external, i.e. movie files) associated with your presentation must reside in the same folder. Be sure you bring your movie files along with your PowerPoint presentation and that they are NOT embedded into the PowerPoint.
Label your media with the following information:
2012 AAPG Annual Convention & Exhibition
Date & Time of presentation
File names
If you are speaking in more than one session, please organize and clearly label your presentations in separate folders. Do not put more than one presenter's files on the same media. Each presenter must have his or her own media.
Session Schedule
The room, day and time scheduled for your presentation appears in the Technical Program Summary of the Technical Program and Registration Announcement. The program is available online and may be downloaded or viewed through the Itinerary Planner.
With a few exceptions, presentations are scheduled every 20 minutes. This time includes the introduction (which normally takes one minute), the presentation, and a short question and answer period following your talk. All sessions will be the same time frame, and it is essential that all sessions keep on schedule. Session chairs have the responsibility for seeing that each presentation begins on time. Speakers, please leave time for questions within your 20-minute block.
Please remember good slides are essential to a quality presentation. You only have a few minutes to get your ideas across to the audience. Emphasize only a few key points. Keep slides simple: one idea – one slide. The slides are a significant factor in judging for the best paper award.
In the unlikely situation that you are unable to give your presentation for any reason, please notify Alicia Foresee by email or fax: +1 918 560 2684.
Publishing
AAPG Bulletin
We invite you to consider turning your Abstract into a manuscript for submission to the AAPG Bulletin, one of the most cited, highly recognized peer-reviewed journals on petroleum geoscience and the associated technology. Submission to the Bulletin is easy and can be done online. Like all manuscripts submitted to the Bulletin, your manuscript will be reviewed by several reviewers. You can find all of the pertinent details at http://www.aapg.org/bulletin/
AAPG Online Journal Search and Discovery
Authors are asked to consider having their work posted on AAPG's Search and Discovery. During the process of uploading your presentation to the Presentation Management Site, you can give permission online for the work to be posted on Search and Discovery. Final posting is subject to editorial approval.
For additional information regarding permissions or SeachandDiscovery.net, contact Mary Kay Grosvald .
Publishing Permissions
Abstracts and Extended Abstracts
- Permission to publish your abstract is implied when you submit it.
- If you submitted an Extended Abstract, permission for AAPG to publish it is also implied, along with your acknowledgement that you have permission to use any material contained within it that has been previously published or is property of another individual or company and that you are transferring limited copyright* to AAPG in the same manner as that required for any other AAPG publication.
Judging
The majority of the oral sessions will be judged. The George C. Matson Award is given to the best AAPG oral presentation. EMD and DEG will also judge their sessions for the selection of best oral presentation.
Judging Criteria
Your oral presentation will be judged upon the following criteria. An overall impression will be recorded about each presentation and a recommendation as to its suitability for publication in the AAPG Bulletin.
| SCORE | CONTENT Criteria |
| 20 | Technical Originality: New concepts or interpretations? |
| 25 | Significance and Potential Longevity: Are the data, interpretations, and concepts useful to problems in earth science? How great is the impact of this new information? |
| 20 | Substantiation: Are data adequate and do they support the conclusions? |
| SCORE | PRESENTATION Criteria |
| 15 | Delivery and Stage Mannerism: Tense or relaxed; addresses audience or lectern? Presentation paced well? |
| 15 | Visual Aids: Number and appropriateness; legibility and clarity; overcrowded? |
| 5 | Timing: Full score if not more than 10% short or one minute over. |
| 100 | Maximum total score |
