General Information
All events wiill be held at the Long Beach Convention & Entertainment Center unless otherwise indicated.
Long Beach Convention & Entertainment Center
300 E. Ocean Blvd.
Long Beach, CA 90802
Located in the heart of downtown Long Beach, the Convention Center is within walking distance to shopping, dining, attractions, sightseeing along picturesque bays and 5 1/2 miles of sandy beach. The glass concourse and lobby offer expansive views of the scenic harbor and downtown skyline. A pedestrian promenade links hotels, shops, restaurants and attractions with the Pacific Ocean.
Abstracts CD-ROM
New for 2012, abstract CD-ROMs will be distributed in the Registration area at the Materials Pick-Up. You may also choose to download the abstracts from www. SearchAndDiscovery.com. Just click to browse by “Abstracts of Meetings,” then select AAPG 2012 ACE. The abstacts are
only available in these digital formats.
Business Meetings
AAPG House of Delegates Meeting
Date: Sunday, 22 April
Time: 8:00 a.m.
Location: Hyatt Regency Long Beach
SEPM Business Meeting/Luncheon
Impact of Sea-Level Change and Regional Subsidence on Coastal Evolution: Prospects for the Mississippi Delta
Date: Tuesday, 24 April
Time: 11:30 a.m.–1:30 p.m.
Fee: $40
Location: Convention Center
Convention Shuttle
The AAPG shuttle bus system will provide convenient transportation Sunday through Wednesday between selected convention hotels and the Long Beach Convention & Entertainment Center. Please note that some hotels are within walking distance of the Convention Center and will not be serviced by the shuttle buses. Look for “AAPG Shuttle” signs for more information.
Cyber Café
Check in at home or the office with the free email service available in the Cyber Café, located inside the Exhibition Hall during show hours.
Electronic Capturing
Capturing or photographing contents of oral or poster presentations or exhibition booths via any electronic media is strictly prohibited at all APPG conventions and conferences.
Exhibition Hall
The Exhibition will be held in halls A, B and C of the Long Beach Convention & Entertainment Center during these hours:
| Sunday, 22 April | — 5:00 p.m.-7:30 p.m. (Icebreaker Reception) |
| Monday, 23 April | — 8:30 a.m.-5:30 p.m. |
| Tuesday, 24 April | — 8:30 a.m.-5:30 p.m. |
| Wednesday, 25 April | — 8:30 a.m.-12:00 p.m. |
Judge Your Peers’ Papers and Posters
Your participation in the judging of papers and posters is requested! This important function determines the winners of the Matson Award, Braunstein Award and Division Awards. Your effort will involve judging and evaluating one or more oral or poster sessions. Stop by the Judges’ Room to pick up your packet of judging materials and enjoy a beverage or snack on your way to the session. Please mark your registration form to volunteer to judge at the 2012 convention.
Judges Room
Location: Room 101 B
Sunday, 22 April.........10:00 a.m.–5:00 p.m.
Monday, 23 April...........7:00 a.m.–5:30 p.m.
Tuesday, 24 April..........7:00 a.m.–5:30 p.m.
Wednesday, 25 April.....7:00 a.m.–5:30 p.m.
All judges should stop by the Judges Room to pick up packets prior to their assigned sessions. Relax and enjoy a beverage while you receive final instructions and answers to any questions
regarding the judging process. Completed scorecards should be returned to the Judges Room as soon as possible after evaluating your session. Workspace is provided for you to complete scorecards, if needed.
KiddieCorp Child Care
Hours:
| Sunday, April 22 | — 2:30 p.m.–8:30 p.m. |
| Monday, April 23 | — 7:30 a.m.–10:00 p.m. |
| Tuesday, April 24 | — 7:30 a.m.–9:30 p.m. |
| Wednesday, April 25 | — 7:30 a.m.–6:00 p.m. |
Location: Renaissance Long Beach Hotel
Fee: $8/hour per child; 2-hour minimum
Ages: Six months to 12 years
Registration deadline: 21 March 2012
ACE participants now have the option of quality child care while attending the convention. KiddieCorp has provided high-quality programs to children at conventions, trade shows and corporate events throughout the United States and Canada since 1986. This service provides a safe environment with age appropriate activities to keep your child busy while you take care of business.
Minimum and maximum enrollment requirements apply; we encourage you to sign up early. Registration information available here.
Lost and Found
Location: Information Counter, Registration Area, Promenade Lobby
Items found during the convention should be turned in at Registration. If you lose an item, check with Registration. If your item has not been turned in you may leave information on how to contact you should the item be found.
Luggage Check
Location: Promenade Lobby
Date: Wednesday, 25 April
Time: 7:30 a.m.–6:30 p.m.
A luggage check is available at a cost of $2 per box, suitcase, coat or briefcase checked.
Obtaining a Visa
It is your responsibility to apply for a passport, visa or any other required documents and to demonstrate to consular officials that you are properly classifiable as a visitor under United States law. AAPG cannot assist you with the interview process, nor can anyone representing the sponsoring organizations call an embassy or consulate on your behalf to provide support for granting a visa. Should your application be denied, AAPG can neither intervene in the process nor change the decision of the governmental agency. All expenses connected with obtaining proper documentation are your responsibility.
If you need a visa letter from AAPG, you must be registered and fully paid for the convention. You may request a letter by selecting the box either online or on the printed registration form, or link to the letter from here.
AAPG supplies this letter for visa purposes only. All expenses involved with attending the convention are your responsibility. If your visa application is denied and AAPG receives a copy of the denial by fax (+1 918 560 2684) before 25 April 2012 your registration fee only will be refunded, less a cancellation charge.
To learn about the visa application process, understand current requirements and get updates on recent developments visit the U.S. State Department website.
Registering with Your Embassy
Travel advice to tourists suggests that you register with your country’s consulate or embassy when traveling abroad.
Press Room
Location: VIP Lounge B
Sunday, 22 April.......... 2:00 p.m.–4:00 p.m.
Monday, 23 April..........8:00 a.m.–4:00 p.m.
Tuesday, 24 April..........8:00 a.m.–4:00 p.m.
Wednesday, 25 April...8:00 a.m.–12:00 p.m.
The Press Room is a lounge/working area for editorial personnel covering the convention. Press releases and other announcements for the media are welcome to be left at the Press Room.
Speakers and Poster Presenters Breakfast
Location: Grand Ballroom (Monday) Grand Ballroom B (Tuesday & Wednesday)
All oral and poster presenters and session co-chairs should attend the complimentary
continental breakfast at 6:45 a.m. on the morning of their session.
Oral presenters and session chairs will receive instructions for session timing, introductions, electronic presentations, session room set-up and use of audiovisual equipment. Speakers are required to check in at the Speakers Service Center and leave their electronic presentation with the technical support personnel.
Poster presenters and session chairs will receive last-minute instructions regarding booth layout, set-up/teardown, poster assistance station and time required to be in the booth.
Presenters must wear their badges with the poster presenter ribbon attached to enter the poster session area before hours of set-up. Ribbons are available in the Speakers Service Center Room 101 B.
Speakers Service Center
Location: Room 101 B
Sunday, 22 April........ 10:00 a.m.–7:30 p.m.
Monday, 23 April........ 7:00 a.m. –5:30 p.m.
Tuesday, 24 April........ 7:00 a.m. –5:30 p.m.
Wednesday, 25 April... 7:00 a.m. –5:30 p.m.
Speakers are required to check in at the Speakers Service Center the day prior to their presentation to leave their electronic presentation with technical support.
