EC’s 11 stated goals at the start of our fiscal year 2005-06 last July 1
Actually accomplished (as a percentage) during the following 11 months
1. Digest/Consolidate/Institutionalize 2004-05 Initiatives -- Get iMIS/Great Plains, Zero Base Budgeting, new overhead systems standardized.
(95%) SUMMARY: Fully accomplished and integrated; routine use as management tool may need more time.
2. Transform Tulsa -- Work with Executive Director (ED); Finish second TacOps Committee report, start third report; staff organization and effectiveness issues: chain-of-command, initiative, delegation, accountability, responsibility, performance reviews, continuous improvement (Hermann Eben). Dedicated clerical help for president.
(60%) SUMMARY: Progress being made in adjusting culture, but uneven; need to become proactive rather than reactive; clearer performance-based culture with manifest service orientation; still a ways to go:
- Quarterly performance reviews with ED.
- TacOps Report #2 (Geoscience) completed, implementation under way; TacOps Report #3 (Business) will commence Q4.
- Staff organization and effectiveness -- Sections/Regions coordinator moved to ED supervision, responsiveness improved, some staff changes, regular staff coaching (Hermann Eben); chronic understaffing corrected by new hires, with more stringent performance measurement.
- HQ Location Committee report due June 1.
- Dedicated clerical support for president agreed as policy.
3. Revitalize Committees -- Motivated chairs, connected with EC liaisons; training (Hermann Eben); valid charge w/buy-in; effective decision-making, balanced membership, goals and time-tables; monitored performance by CoC.
(70%) SUMMARY: Progress being made, need more frequent reports to EC representatives; need earlier and more frequent committee meetings to plan and monitor progress; this needs continued attention.
- Revision and reorganization by EC from 48 committees to 36.
- Appointed active new chairs, connected with EC liaisons.
- Training for committee leaders re effectiveness, performance (Hermann Eben).
- Valid committee charges, re-evaluate leadership in Q4.
- Balanced committee membership -- more young professionals, international, industry representatives.
- Committee Oversight Committee monitored performance.
4. Renew Relationships with Sections -- Peter R. Rose (PRR) Section speaking dates, AAPG Town Hall meetings, emphasized Leadership Conference role, membership retention, increased nominations to AC.
(70%) SUMMARY: Progress being made, needs more work in FY 2006-07.
- PRR visited all six sections, 13 affiliated societies, ~2,000 members; repaired some relationships between HQ and Sections.
- Sections/Regions coordinator hired, ED monthly teleconferences with Section presidents, relationships improving, fewer complaints about HQ services from sections.
- Leadership Conference (Galveston) -- largest ever, useful training, “hot” topics reviewed w/reports, very successful.
- Membership retention -- expanded, reorganized Membership Committee (Dan Smith).
- More nominees for officer candidates, Honors and Awards -- still uneven, AC representatives must be more proactive.
- Need more effective communication to members about value of AAPG membership.
5. Increase International Membership -- Goal ~ 1,000 new; PRR speaking tours (2) encourage Region annual meetings; involve and invigorate regional leadership; involve with AAPG standing committees.
(60%) SUMMARY: Much progress (laying foundations), must have follow-through in next two years, two VPs proposal essential; won’t know for 6-12 months whether international efforts have been productive re membership; evidence of stronger Regional communities via meetings, committee participation.
- PRR tours: 15 countries, 19 professional societies, 17 student groups.
- PRR: 18 business meetings with international industry leaders promoting AAPG.
- Regional meetings under way in all six Regions.
- VP (Regions) important to represent and empower Region leadership.
- Graduated Dues committee set up, at work, reports to EC Oct. 15.
- Applications easier, online, regional review committees being set up by HQ.
- Emphasize international participation in committees (FY 2006-07).
- Opened London office; evaluate others (Moscow, Bahrain, Kuala Lumpur).
- Proposed company sponsored memberships to four NOCs.
- Very successful GEO conference (Bahrain) March 2006.
- Monthly conference calls with ED.
6. Increase AAPG Annual Income -- $500K annual; Sources: NAPE, APPEX, Research Conferences, GEO, IPTC, etc.
(100%) SUMMARY: Annual earned income increased ~ $400K, plus AAPG Foundation grants may be increased; expenses reduced (BULLETIN, Datapages) ~ $300K. Net surplus > $700K. Income sources diversified.
7. Establish Gov’t Affairs Office -- Set up Board of Governors, choose new director; establish relationships, priorities and values, obtain support.
(100%) SUMMARY: Board of Governors (BoG) appointed; GEO-DC up and running with excellent early results (Don Juckett, director)
- BoG operating.
- AAPG involved in government energy study.
- Advisories now regularly arriving to BoG, ED, GAC, EC.
- Reserves and Resources conference planned spring 2007 with SPE, SPEE and WPC.
8. Obtain New Contributions -- ~$4MM Foundation campaign; corporate support; PRR cultivate Foundation relationship.
(275%) SUMMARY: Greatly exceeding expectations.
- Contributions in Year 1 > $11M.
- Contributions coordinator hired.
- Campaign under way by AAPG Foundation.
- Good working relationship with Foundation leaders.
9. Practical Long-Range Plan -- Final version (2005); “Call in the Experts”; measurable and achievable mid-term strategies; sound, doable short-term tactical plan with clear goals.
(95%) SUMMARY: Essentially completed.
- Final management review finished.
- Final edit due June 30, 2006.
- ED designing business plan from the Long Range Plan.
10. Revitalize the Divisions -- Workshops; training in goal-setting, implementation, follow-through.
(60%) SUMMARY: A good start, must maintain progress in FY 2006-07.
- Divisions workshops (8-05 Dallas).
- Management training (Hermann Eben) 2005-06.
- Regular conferences with ED.
- Memberships stabilizing.
- Developing new publications.
- Focusing on pertinent tasks: DEG (field trip safety); DPA (GEO-DC; reserve evaluator training project); EMD.
11. Promote Joint Events with Sister Societies -- SEG, EAGE, SPE; Proactive pursuit of future cooperation and consolidation, especially joint annual meetings.
(50%) SUMMARY: Started, with uneven success; good ED buy-in.
- SEG -- Committee to review long-range joint plans; maybe focus on near-term regional events; apparent support for more cooperation from senior leadership.
- EAGE -- Joint conferences and workshops, possible joint overseas offices.
- SPE -- Participation in IPTC, OTC; reserves studies; joint research conferences.
- SPEE -- Reserve evaluator initiative.