April 24, 2000
Members present: Pierce Pratt, Pete Gray, Mark Gallagher, Pinar Yilmaz, Robbie Gries, Clyde Wootton, Deborah Sacrey, Brian Cardott, Dave Campbell, Art Van Tyne, Bob Lindblom, Bob Laudon, George Bole, Chuck Noll, Clint Moore
The following topics were discussed at various levels of detail.
1. Committee Membership Guidelines. Pierce Pratt will rewrite the section on External Communications prior to the reissue of the "Guidelines" document.
2. AAPG Committee Liaison Assignments. Reviewed. Reassignments will be made to include Wootton, Sacrey and Cardott.
3. Leadership Conference and Summit on Committees. Highlights included:
1) a desire to have new committee chairs and vice chairs seated by 6/30/00 for incoming AAPG President; 2) being cognizant of need to reduce expenses, and time away from work for AAPG members involved with committees, while increasing efficiencies; 3) the recognition that Summit on Committees is dormant and will be activated on an "as needed" basis; 4) the possibility that AAPG may become the "point" professional organization to provide worldwide continuing education needs for petroleum industry; 5) the need to keep communicating; and, 6) the consideration of options to involve most or all respondents, to dues statement, who want to serve on a committee. This may be accomplished by offering levels of membership, e. g. active (involved), advisory (occasional activity), corresponding (interest as advocate for one or two issues), or student (to prepare for future membership).4. Other Matters.
a. Ask Bill Morgan to join COC.
b. Ask Thomasson and Downey to remind all chairs to contact dues statement respondents.
c. Send names, addresses, etc, of all COC members to all COC members.
d. Obtain the length-of-time in position for all committee chairs -- for Downey and new President Elect - in preparation for chair rollover on 7/1/2001.
e. Prepare executive summary for all standing committees and especially Corporate Liaison, Executive Committee, etc. (draft by May 15, 2000) to include: 1) the standing committees purposes and goals; and, 2) number of members on each committee and work affiliation, i. e. major, independent, or consultant. Assignments are Technical Communications - Bole, Technologies - Sacrey, Outreach/Liaison - Gries, Student Membership - Yilmaz, and Financial/Publications/Operations - Gallagher. Note: Headquarters esp. Donna Riggs and Linda Burris can assist with digital descriptions for the executive summary.
f. Send letter to all AAPG members wanting to be on the COC to solicit genuine interest in being on the committee as active, advisory, corresponding or student members.
g. Suggest at the Feedback Meeting on April 19, that e-mail be keyed with a priority indicator. For example, A (immediate action required), B (take action at convenience of recipient), or C (for your information and file 13). This will save time and increase efficiencies.