May 20, 2004
TO: Committee on Committees (COC)
FROM: Peter G. Gray
RE: Minutes of Annual Meeting
April 19, 2004
The annual meeting of the Committee on Committees (COC) was held at the Hyatt Regency Hotel on Monday, April 19, 2004. Committee Chair Pete Gray called the meeting to order at 2:10 p.m.
Attending were 15 members: Lee Avary, George Bole, Dave Campbell, Brian Cardott, Ed Dolly, Pete Gray, Robbie Gries, Ed Heath, John Hogg, Don Lewis, Bob Lindblom, Bill Morgan, Mike Party, Deborah Sacrey, and Mark Wilson. Also attending was AAPG President Steve Sonnenberg. Following a welcome by the chairman and member introductions, the agenda subjects noted below were discussed.
February 2004 Leadership Conference
Ten COC members (Avary, Bole, Cardott, Gray, Gries, Hogg, Lewis, Lindblom, Party, and Schulz) were able to attend the conference, which was held February 6-8 at the Post Oak Lodge (formerly called the Williams Learning Center). The conference, which focused on a new strategic plan for AAPG, was reviewed briefly. It was also noted that the Advisory Council has been working on this plan and will submit it to the Executive Committee for approval. The plan will then be circulated to committee chairs and put on the website for all members to read.
Committee Liaison Reports
Liaison members who had been able to attend other committee meetings discussed various items about these committees. Several available committee reports were submitted to the COC Chair. Gray recommended that all liaisons check the web pages of their committees to see if they are posted with current reports.
Committee Chair Changes for 2004-2005
Gray then brought the COC up-to-date on the organization of each Standing Committee for the upcoming year. He had contacted all of the Chairs and Representatives by E-mail during the month of March in order to prepare for several early meetings with incoming President Pat Gratton. A chart, which is based on responses to date and shows the preliminary Standing Committee Chairman Setup for 2004-2005, was passed out to the attendees. Currently, there are eleven committee chairs whose three-year terms expire on June 30, 2004, who will have to be replaced by Gratton.
These are: (1) Ballot (Jean Lemmon), (2) Committees (Pete Gray), (3) Corporate Advisory (W. E. Schollnberger), (4) Education (Robert Young), (5) Insurance (Susan Landon), (6) Investment (Pierce Pratt), (7) Mentoring (Bob Shoup), (8) Research (Ernest Mancini), (9) Reservoir Development (Richard Chambers), (10) Resource Evaluation (Naresh Kumar), (11) Student Chapters (James White). The replacements for these chairs were noted and will be submitted to Pat Gratton for his approval. Representatives from AAPG, who are liaisons to various organizations such as the American Geological Institute, were also briefly discussed.
Standing Committee Improvements
In addition to the above comments, some of the other items mentioned about committees were:
Have liaisons check that each committee updates its web page and submits the annual report by July 1.
Mike Party said that all COC members should contact each of their liaison Committee chairs to request a copy of their annual report.
Old and New Business re Committee on Committees
Old: There were questions about what our committee should be doing. Every year there is a need for AAPG Headquarters to send data on each committee, including its mission statement, current member list, etc., to that committees COC liaison. It is also important for the COC Chair to communicate (by E-mail/phone) with the committee members on any activities, etc.
New: The membership for 2004-2005 was discussed. Three members (Campbell, Gray and Heath) have terms expiring on June 30. Dave Campbell has decided to retire after many years of service; Gray and Heath would like to be reappointed. Vice-Chair Bob Lindblom has agreed to take over the committee pending Grattons approval.
The Chair adjourned the meeting at 4:05 p.m.