Accommodation Policies

If these hotels do not meet your budget, here are some alternative nonconference accommodations. Please book with these hotels direct.

Please use the form below to select a hotel that meets your requirements. If your arrival or departure dates are beyond the dates in which hotels are available, we suggest that you book a hotel room for the nights available. Then send an email email to aapg2008@congrex.com to see if your additional nights can be accommodated and your original reservation extended.
All hotel reservations must be made online
A non-refundable booking fee of ZAR 300 will be applied to all reservations.
Reservations must include a credit card number, expiration date and security code/cvc code for your room deposit.
Rooms are limited at each hotel and we recommend that you book your accommodations early, as rooms will be allocated on a first-come, first-served basis.
Reservations and payment of deposit must be completed no later than 15 August. Reservations made after this date will be subject to availability and conference rates will also be subject to availability.
A confirmation will be sent to you immediately via email or fax from Congrex Hotel Function/AKM Travel AG indicating in which hotel you have been confirmed, based on availability.
All rates are per room and per night including breakfast, service fees and taxes. All extras such as mini-bar, telephone, room service, laundry, etc. must be settled directly with the hotel when you check-out.

A deposit of ZAR 1500 is required to guarantee your reservation. The deposit may be paid by credit card or bank transfer. Bank transfers have to be received within 14 days of booking or your room reservation will be cancelled without further notice. If you pay by bank transfer, please indicate the name of the conference, your name and your invoice number (found on your confirmation).
Congrex Hotel Function/AKM Travel AG will send you via email an invoice for full payment of your entire hotel stay. Full payment is due 15 August.

Changes or cancellations must be made in writing via email or fax to Congrex Hotel Function/AKM Travel AG. Please do not contact the hotel directly as they will not accept changes.
If you cancel your reservation on or before 15 August, your deposit will be refunded.
If you cancel your reservation after 15 August or if you arrive later or leave earlier than the dates indicated on your reservation form, the total accommodation amount will be charged and no refunds can be made.

Congrex Hotel Function/AKM Travel AG
P. O. Box 5078
SE – 40222
Göteborg
Sweden
Fax: +1 46 31 708 6025
Email : aapg2008@congrex.com