Proposed AAPG Bylaws Amendment for Consideration
This proposal will be an agenda item at the House of Delegates meeting April 10, 2010 at the AAPG Annual Meeting in New Orleans. Please contact your delegate with your comments or questions.
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A proposed amendment to Article II, Section 3, of the AAPG Bylaws to eliminate a reference to a date which is no longer necessary.
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Article II. Officers, Executive Director, and Association Positions
Section 3. Vice President, Sections
The Vice President, Sections, when elected earlier than the Vice President, Regions, shall perform the duties of the President in the absence or inability of the President to serve. The Vice President, Sections, when elected earlier than the Vice President, Regions, shall assume the office of President in case of a vacancy for any cause in that office; and shall perform such duties as may be assigned by the President. The Vice President, Sections shall, with his or her other duties, concern himself or herself with the activities of the Association in respect to United States Sections. A Vice President, Sections elected pursuant to the provisions of Section 12 of this Article II shall be presumed for the purposes of this Section 3 to have been elected on the date of his or her predecessor’s election. The Vice President, Sections, while serving as such during the Association’s fiscal year commencing July 1, 2007, shall be presumed to have been elected earlier than the Vice President, Regions.
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A proposed amendment to Article II, Section 10, of the AAPG Bylaws to eliminate a reference to a date which is no longer necessary.
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Article II. Officers, Executive Director, and Association Positions
Section 10. Terms of Office
- The President and President-Elect, each as such, shall serve a one (1)-year term and shall not succeed themselves in office. The Vice President, Sections and the Vice President, Regions, each as such, shall serve a two (2)-year staggered term and shall not succeed themselves in office. Secretary and Treasurer, each as such, shall serve a two (2)-year staggered term and shall not succeed themselves in office. The Editor, as such, shall serve a three (3)-year term and shall not serve successive terms as Editor. Notwithstanding the above, the term of the Vice President, Sections which commences July 1, 2007, shall be for one year.
- The terms of office shall commence on July 1 following election.
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A proposed amendment to Article II, Section 11, of the AAPG Bylaws to eliminate a reference to a date which is no longer necessary.
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Article II. Officers, Executive Director, and Association Positions
Section 10. Election of Officers
- These officers shall be elected from among the members of the Association by means of secret ballot in the following manner: not later than June 30 of each year the Advisory Council shall annually recommend two (2) or more candidates each for the office of President-Elect, biennially recommend two (2) or more candidates each for offices of Vice President, Sections; Vice President, Regions; Secretary; and Treasurer; and triennially recommend two (2) or more candidates for the office of Editor to stand for election during the following fiscal year, and, if elected, to serve during the second succeeding fiscal year. The Executive Committee shall approve the candidates recommended in the order (if the Advisory Council recommends candidates in a particular order) and for the office recommended by the Advisory Council unless the Executive Committee, by the affirmative vote of not less than five of its members in each instance, alters the order in which candidates are recommended or changes the office for which a particular candidate is recommended; provided, however, that no person shall be a candidate who declines such candidacy. The Executive Committee shall annually approve two (2) candidates each for the office of President-Elect, biennially approve two (2) candidates each for the offices of Vice President, Sections; Vice President, Regions; Secretary; and Treasurer; and triennially approve two (2) candidates for the office of Editor. Notwithstanding anything to the contrary contained herein, the Advisory Council shall recommend two (2) or more candidates and the Executive Committee shall approve two (2) candidates for each of the offices of Vice President, Sections and Vice President, Regions for the elections to be conducted in the Association’s fiscal year commencing July 1, 2006. Additional nominations may be made by written petition of fifty (50) or more members in good standing received at Association headquarters not later than October 15 following. A candidate or nominee for the office of Vice President, Sections must reside within the United States and be a member of a Section at the date of his or her approval by the Executive Committee as a candidate for such office as described in this Section 11 or when otherwise initially becoming a candidate or nominee for such office. A candidate or nominee for the office of Vice President, Regions must reside outside of the United States and be a member of a Region at the date of his or her approval by the Executive Committee as a candidate for such office as described in this Section 11 or when otherwise initially becoming a candidate or nominee for such office. The names of candidates shall be published in the Explorer or by other suitable means ninety (90) days prior to distribution of ballots to members. The Executive Committee shall then prepare a printed, electronic, or other suitable ballot, listing the candidates for each office, and one (1) ballot shall be mailed, electronically distributed, or distributed by other suitable means to each member on or before April 1. Such ballots may consist of any combination of printed, electronic, and other suitable ballots. Marked ballots returned to and received by the Association after May 15 shall not be counted. The ballot committee shall count the ballots promptly after May 15 and report the results to the President. A majority of all votes cast for an office is necessary for election. In case of a tie vote the Executive Committee shall cast one (1) additional deciding vote.
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A proposed amendment to Article IV, Section 3, of the AAPG Bylaws to provide for appointment of Delegates from United States Affiliated Societies if such Delegates are not elected prior to sixty (60) days before the annual meeting of the House of Delegates.
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Article IV. House of Delegates
Section 3. Selection of United States Affiliated Society Delegates and International Region Delegates
Delegates shall be selected by popular vote of American Association of Petroleum Geologists members in elections conducted annually by United States Affiliated Societies and International Regions. Voting shall be restricted to those Association members claiming the Affiliated Society or Region as their home society or region. Association members residing in the United States and not members of any United States Affiliated Society may be assigned for the purpose of voting in elections for Delegates to the nearest United States Affiliated Society upon request to that society, without enjoying any of the membership privileges. When the three-year term of office of a Delegate from a United States Affiliated Society expires prior to an annual meeting of the House of Delegates referred to in Section 6 of this Article IV and the society has not elected a Delegate to fill the next three-year term by sixty (60) days before that annual meeting, the president of the United States Section in which the society is located shall prior to that annual meeting appoint a Delegate to serve that next three-year term. All Association members residing outside of the United States shall be assigned to the International Regions in which they reside and shall vote in that Region in elections for Delegates unless claiming a United States Affiliated Society or another Region as their home society or region. All members of an International Region shall be entitled to vote in all elections for all Delegates from that Region. Each International Region shall elect, in an election or elections in which all members of such region shall be entitled to vote, not less than one (1) Delegate from among the Association members of each Affiliated Society within that International Region. Additional Delegates, if any, to which a Region may be entitled shall be elected as determined by the Region; provided, that all Association members assigned to an International Region shall be entitled to vote in all elections of Delegates from that International Region. Any Association member may be a candidate for Delegate from the United States Affiliated Society or International Region in which the member votes upon the member's timely written request. Delegates shall be elected for three (3)-year terms and may succeed themselves; provided, however, that any Delegate elected as an officer of the House of Delegates during the third year of the Delegate's three-year term shall automatically be a voting At-Large Member of the House of Delegates for the one year such person serves as such officer. Terms of office shall begin on July 1 following their election. Vacancies in office, or alternates for Delegates unable to attend meetings of the House of Delegates may be filled or obtained from among the candidates not receiving a sufficient number of votes for election, and in order of the total number of votes received. In the event alternates for Delegates are not available from the candidates described above, then the members of a United States Affiliated Society or an International Region who are Association members may appoint alternate Delegates for said meeting. The names of these appointed alternate Delegates must be received in writing by the Headquarters office of the Association at least fifteen (15) days prior to the meeting of the House of Delegates for which they are appointed.
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A proposed amendment to Article V, Section 1 and Section 6, of the AAPG Bylaws to provide for the Advisory Council to recommend recipients of honors and awards when directed to do so by the Executive Committee.
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Article V. Advisory Council
Section 1. Jurisdiction
The advisory function of this Association shall be vested in an Advisory Council. The Council shall have no executive authority, but shall report to the Executive Committee on all matters involving ethics and discipline referred to it. The Council shall conduct long-range planning and undertake the necessary studies and investigations in connection therewith. It shall report to the Executive Committee on all matters involving constitutional review referred to it. The Council shall recommend to the Executive Committee nominations for Association officers and. The Council shall also recommend nominations for all honors and awards, with the exception of the Matson Award and the Jules Braunstein Memorial Award when so directed by the Executive Committee. The Council shall review the organization of the Association and the standing committee structure of the Association. It shall also undertake any special projects wherein guidance is requested by the Executive Committee.
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Section 6. Honors and Awards
The Advisory Council shall recommend recipients for all honors and awards which may be established when so directed by the Executive Committee with the exception of the Matson Award and the Jules Braunstein Memorial Award, the Gabriel Dengo Memorial Award, the Ziad Beydoun Memorial Award, and all student awards.
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A proposed amendment to Article VIII of the AAPG Bylaws to add a new Section 4 to limit the terms of AAPG representatives to non-AAPG committees.
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Article VIII. Committees
Section 4. Association Representatives to Non-Association Committees
An Association member of any classification appointed by the Association to represent the Association as a member of a committee, board, or organization which is not part of the Association shall, subject to the provisions of the last sentence of this section, serve as such on such committee, board, or organization for not more than one (1) term, but in no event for more than five (5) years. The five (5) year limit in the preceding sentence on service during a term may be extended for not more than two extensions of one (1) year each if each extension is approved by the unanimous vote of all of the members of the Executive Committee. Multiple full or partial terms of a member on any particular committee, board, or organization may be served by the member if not less than one (1) fiscal year of the Association elapses between each full or partial term served.
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A proposed amendment to Article VIII, Section 1 and Section 2, of the AAPG Bylaws to provide for standing committee co-chairmen and committee managers and to limit the terms of committee vice-chairmen.
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Article VIII. Committees
Section 1. Standing Committees
Except as provided in Article XI of these Bylaws, the Executive Committee of this Association, acting on Advisory Council recommendations, shall have the authority to establish, maintain, and dissolve standing committees of the Association. In like manner, the charge to each standing committee may be modified. A list of standing committees, the charge to each committee, and the names of the chairmen or co-chairmen, vice-chairmen, and committee members of each shall be published annually. In addition, the Executive Committee may appoint a committee manager for a standing committee who shall liaise between the committee and the Executive Committee. A committee manager for a standing committee may, but need not, be a member of such committee. The Executive Committee shall report to the House of Delegates at its annual meeting as to the establishment or dissolution of any standing committees since the last meeting of the House of Delegates.
Section 2. Appointments and Tenure
Except as provided in Article XI of these Bylaws, the President shall appoint all committee chairmen, co-chairmen, vice chairmen, and other committee members, and committee managers and fill vacancies whenever they occur, except where otherwise specified in these Bylaws. The Executive Committee shall determine the number of members of each standing committee. The Executive Committee may remove any committee chairman, co-chairman, vice chairman, or other member or committee manager with or without cause. The term of office of a member of a standing committee, unless otherwise provided in these Bylaws, shall be three (3) years beginning July 1. Appointments of chairmen, co-chairmen, and vice-chairmen, and committee managers shall be for one (1) year beginning July 1. Members of standing committees (other than chairmen, co-chairmen, and vice chairmen) shall serve in rotating terms. One-third (1/3) of the members of each standing committee (other than the chairman, co-chairman, and vice chairman), unless otherwise provided, shall be appointed each year. No chairman, co-chairman, vice chairman, or committee manager of a standing committee may serve as such for more than three consecutive years and no co-chairman shall have served as chairman at any time during the preceding year. Each chairman, co-chairman, and vice chairman of a committee shall be a member of such committee by virtue of his or her office. Committee members shall be Association members of any classification.