Leadership

Charge to Nominator

Forms Instructions

 

Nominate Officer

The AAPG Nominating Committee, a sub-committee of the Advisory Council, is responsible for recommending a list of nominees for AAPG office to the Executive Committee for its approval each year. The deadline for nominations is February 1, 2009. Nominations received after February 1 will be held for next year’s consideration.

The Nominating Committee will consider candidates in the Spring 2009 for President-Elect serving 2010-2011, President 2011-2012; Vice-President for Sections 2010-2012; Treasurer 2010-2012; and Editor 2010-2013.

We urge you to take the following steps when determining your nominations for the various offices:

Review the job descriptions and duties:

President-Elect and President - CEO responsibilities, substantial amount of travel, six year time commitment (1) as candidate, (2) as officer, (3) on Advisory Council), must possess excellent communication skills, shall prepare annual report and a monthly column for the Explorer as President, overseas activities and health of Sections and Regions.  Position requires decisiveness and ability to delegate effectively.

President-Elect - The President-Elect shall serve for one (1) year as such and in the following year shall assume the office of President. The President-Elect shall have no administrative authority except as a member of the Executive Committee; shall become acquainted with all the details of the office of President, and generally become prepared to serve as President. The President-Elect shall be responsible for the preparation of the budget for the ensuing fiscal year for approval by the Executive Committee

President - The President shall be the chief executive officer of this Association. The President shall be spokesman for the Association on all matters pertaining to the public; shall appoint the members of all committees within the limits prescribed in the Constitution and Bylaws; shall appoint delegates to cooperating organizations to represent the Association; and shall serve as chairman of the Executive Committee.
MAKE A NOMINATION

Vice President, Sections: The Vice President, Sections shall serve for two years and perform such duties as assigned by the President which may include assisting with the Honors and Awards portion of the opening session at the Annual Meeting, committee oversight, and other tasks assigned by the Executive Committee. The Vice President, Sections shall be concerned with the activities of the Association with respect to United States Sections. During the second year of the term, the Vice President, Sections shall perform the duties of the President in the absence or inability of the President to serve and shall assume the office of President in case of a vacancy for any cause in that office.
MAKE A NOMINATION

Treasurer - The Treasurer shall supervise the receipt of all funds and, under the direction of the Executive Committee, be responsible for all disbursements of funds of the Association; shall serve ex officio as a member of the Committee on Investments; shall give bond, the amount of which shall be determined by the Executive Committee, shall make the annual report as Treasurer and perform such other duties as directed by the Executive Committee.
MAKE A NOMINATION

Editor - The Editor shall have general supervision and final authority in soliciting, accepting, and rejecting all material on technical subjects for publication. The Editor shall have policy oversight and responsibility for editorial content of all technical and peer reviewed publications. With the approval of the Executive Committee, the Editor shall appoint, replace, and reappoint such volunteer associate editors from among the membership of the Association that may be required to accomplish the publication activities of the Association. The Editor shall submit an annual report of editorial activities to the Executive Committee
MAKE A NOMINATION

We ask that you please submit your recommendations on the form(s) provided.  These forms are intended to bring greater uniformity and consistency to the nomination process and will ease the task of submitting nominations. Return completed forms to Janice Scott, AAPG, P.O. Box 979, Tulsa, OK  74101 by February 1, 2009.  Nominations received after February 1 will be held for next year’s officer nominations.

Candidates will be considered for no more than three years unless re-nominated.

To submit a nomination please consider the following:

• It should be made clear to the person being nominated that a nomination does not ensure candidacy.

• The person making the nomination must acquire the nominee’s permission to submit his/her name and determine if he/she is willing to serve if elected, as evidenced by the nominees’ signature on the Commitment Statement by Potential Candidates’ form which must be submitted with the nomination form. 

• The potential nominee should be informed of the level of commitment the office requires.  Candidates are encouraged to attend the annual meeting and international conference and exhibition, plus section and region meetings in addition to the annual leadership conference.  If elected, they will have a minimum of four Executive Committee meetings to attend, some of which would coincide with other AAPG meetings.  Historically, Executive Committee meetings have been as numerous as ten per year, plus several teleconferences.

• The potential nominee should be informed that an officer candidate will be allowed an expense reimbursement to attend AAPG meetings, with the exception of attendance at the annual meeting and the candidate’s section/region meeting as set forth below.  However, expenses will not be reimbursed if the candidate’s employer covers travel expenses.  This reimbursement policy will apply to the President-Elect, Vice President, Sections/Regions, Secretary, Treasurer, Editor and Chairman-Elect of the House of Delegates as follows:

• President-Elect – up to $12,500
• Chairman-Elect of the House of Delegates – up to $12,500
• Section/Region Vice Presidents, Secretary, Treasurer and Editor – up to $6,000

• Because the availability of nominees may change, it is expected that the potential candidate will inform the Chair of the Nominating Committee as soon as possible if new circumstances cause a candidates inability to stand for office.

• The Bylaws (Article II, Section 13) require that one person cannot hold two specified offices at the same time and have other limitations (Article II, Section 14) on candidacy.

The forms are provided for “AAPG Officer Nominations” and the “Commitment Statement for AAPG Office.”

On behalf of the leadership, we thank you for your support of the Association.