American Association of Petroleum Geologists
Minutes
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American Association of Petroleum Geologists Minutes House of Delegates MeetingApril 9, 2006 • Dallas, TX |
1. Call to Order and Introductions
The 36th annual meeting of the House of Delegates was called to order at 8:30 a.m. by the Chairman of the House of Delegates, Don Clarke. Chairman Clarke introduced the officers of the House of Delegates, Robert C. Shoup, Secretary/Editor,and Mary Bahde, Parliamentarian. Larry L. Jones, Chairman-Elect, was unable to attend the meeting and Clarke wished him a speedy recovery.
Chairman Clarke recognized the AAPG Past Presidents in attendance, and reflected on the passing of Ted L. Bear and Bud Reid.
Clarke also recognized House committee chairs and members in attendance; AAPG Executive Committee, AAPG officer candidates, House of Delegates officer candidates, and the AAPG staff in attendance.
2. 2006 Annual Meeting Report
Charles A. Sternbach, General Chairman for the Houston annual meeting, was introduced and provided a report on the 2005 Houston convention. Sternbach recognized volunteers for the convention. Preregistration total is 6,403 attendees.
3. AAPG President’s Report
AAPG President Peter R. Rose, reviewed progress made on AAPG Executive Committee Goals for 2005-2006. Eleven goals were set at the beginning of the fiscal year. These goals are identified in Exhibit “A.”
Rose said that before the end of his term he will have visited 15 countries, talked to 19 professional societies, 17 student groups, and a total of 18 business meetings with international industry leaders.
4. AAPG Executive Director’s Report
Richard D. Fritz, AAPG Executive Director, said it has been a busy and exciting time for AAPG. Fritz expressed his concern that active membership is on the decline. Several groups are working on membership issues to increase membership. Fritz reviewed new programs, including providing digital copies of the Bulletin at no extra cost. Fritz said efforts are being made to improve services to sections and regions. He is in the process of looking for a Sections and Regions Coordinator who will act as a liaison.
Fritz closed by saying that AAPG runs on the strength, wisdom and energy of its volunteer members.
5. Report of the Chairman of the House of Delegates
Chairman Clarke stated that his written report had been distributed (Exhibit “B”).
6. Credentials Committee
Patrick Gooding, Chair, reported that 175 Delegates had been cleared by the Credentials Committee. In addition eight people who did not submit documentation on time, or who did not have any documentation from their society, requested to be seated.
Motion: Gooding moved to seat the following delegates: Bob Mummery, Canada region; Alain Hue, Europe Region, Jim Tucker, Middle East Region, David Hite, Alaska, Brent Hopkins, Corpus Christi Geological Society, Barry Wawak, Lafayette Geological Society, Simon Lang, Asian Pacific, and Tobi Payenberg, Asian Pacific. Motion carried.
Gooding reported that the House of Delegates is composed of 225 delegates - 113 delegates are needed for a quorum. There were 183 delegates seated in the House and a quorum was declared.
7. Approval of the Agenda
Motion: Clarke moved to approve the agenda for the 2006 meeting of the House of Delegates. Motion carried.
8. Approval of the Minutes
Motion: Clarke moved to approve the minutes of the House of Delegates meeting held June 19, 2005 in Calgary, Alberta, Canada. Motion carried.
9. Report of the Honors and Awards Committee
Jeannie Mallick, Chair of the Honors and Awards Committee, recognized the members of her committee and reviewed her written report (Exhibit “C”). The committee has implemented positive changes to improve the process of choosing award candidates. One of the most important was making award forms available online, which provides an efficient means by which to nominate potential awardees.
Mallick announced the following House award recipients for the year 2006:
House Long Service Award
Glenn Blumstein, Mid-Continent Section - Tulsa
Jeffrey Lund, Gulf Coast US – Houston
J. Michael Party, Southwest Southwest Section - MidlandDistinguished Member of the House
Sandi Barber, Gulf Coast Section – Houston
Peter Gray, Gulf Coast Section – Lafayette
Terry Hollrah, Mid-Continent Section – Oklahoma CityHonorary Member of the House
Valary Schulz, Southwest Section – Dallas
10. Report from the Constitution and Bylaws Committee
David Hawk, Chairman of the Constitution and Bylaws Committee, recognized the members of his committee. Hawk stated that notice of the proposed amendments have been forwarded to all delegates, and published in accordance with the Bylaws. Hawk’s committee report is appended to these minutes as Exhibit “D.”
Proposed changes to the Constitution and Bylaws was provided to the delegates as a handout (Exhibit “E”).
2006 Proposed Amendments to Constitution and Bylaws
[strikeouts – deletions; underlining – additions]
Constitution
Proposed amendment to the Constitution of The American Association of Petroleum geologists to provide for seven elected officers. To be effective July 1, 2007.
ARTICLE V. GOVERNMENT
The government of this Association shall be vested in six (6) seven (7) elected officers, an Executive Committee, a House of Delegates, and an Advisory Council. The composition of each body, the manner of selection, the terms of office, the specific duties, responsibilities, and other matters relevant to such bodies and officers shall be as provided in the Bylaws of this Association. Any responsibility and authority of government of this Association not otherwise specified in these governing documents shall be reserved to the Executive Committee.
Bylaws
Proposed amendment to Article II and Section 1, Article III of the Bylaws of The American Association of Petroleum Geologists to delete the office of Vice President and to add the offices of Vice President, Sections and Vice President, Regions and provide for the election and duties of each.
This amendment shall only be effective upon the amendment of Article V of the Constitution of The American Association of Petroleum Geologists effective on or before June 29, 2006, to provide for seven (7) elected officers of the Association.
ARTICLE II. OFFICERS, EXECUTIVE DIRECTOR, AND ASSOCIATION POSITIONS
Section 1 to be effective July 1, 2007
SECTION 1. Designation
The officers of this Association shall be the following:
a. President
b. Vice President, Sections
c. Vice President, Regions
ed. President-Elect
de. Secretary
ef. Treasurer
fg. Editor
Section 3 to be effective July 1, 2007
SECTION 3. Vice President, Sections
The Vice President, Sections, when elected earlier than the Vice President, Regions, shall perform the duties of the President in the absence or inability of the President to serve. The Vice President, Sections, when elected earlier than the Vice President, Regions, shall assume the office of President in case of a vacancy for any cause in that office; and shall perform such duties as may be assigned by the President. The Vice President, Sections shall, with his or her other duties, concern himself or herself with the activities of the Association in respect to United States Sections. A Vice-President, Sections elected pursuant to the provisions of Section 12 of this Article II shall be presumed for the purposes of this Section 3 to have been elected on the date of his or her predecessor’s election. The Vice President, Sections, while serving as such during the Association’s fiscal year commencing July 1, 2007, shall be presumed to have been elected earlier than the Vice President, Regions.
Section 4 to be effective July 1, 2007
Section 4. Vice President, Regions
The Vice President, Regions, when elected earlier than the Vice President, Sections, shall perform the duties of the President in the absence or inability of the President to serve. The Vice President, Regions, when elected earlier than the Vice President, Sections, shall assume the office of President in case of a vacancy for any cause in that office; and shall perform such duties as may be assigned by the President. The Vice President, Regions, shall, with his or her other duties, concern himself or herself with the activities of the Association in respect to International Regions. A Vice President, Regions elected pursuant to the provisions of Section 12 of this Article II shall be presumed for the purposes of this Section 4 to have been elected on the date of his or her predecessor’s election.
Renumbering of former Sections 4, 5, 6, 7, 8, and 9 to be effective July 1, 2007
SECTION 45. President-Elect
SECTION 56. Secretary
SECTION 67. Treasurer
SECTION 78. Editor
SECTION 89. Executive Director
SECTION 910. Terms of Office
Section 10 to be effective July 1, 2007
SECTION 910. Terms of Office
(a) The President, Vice President, and President-Elect, each as such, shall serve a one (1)-year term and shall not succeed themselves in office. The Vice President, Sections and the Vice President, Regions, each as such, shall serve a two (2)-year staggered term and shall not succeed themselves in office. Secretary and Treasurer, each as such, shall serve a two (2)-year staggered term and shall not succeed themselves in office. The Editor, as such, shall serve a three (3)-year term and shall not serve successive terms as Editor. Notwithstanding the above, the term of the Vice President, Sections which commences July 1, 2007, shall be for one year.
(b) The terms of office shall commence on July 1 following election.
Amendment of text effective upon amendment not later than June 29, 2006, of Article V of the AAPG Constitution to provide for seven (7) elected officers, renumbering of section number to be effective July 1, 2007.
SECTION 1011. Election of Officers
(a) These officers shall be elected from among the members of the Association by means of secret ballot in the following manner: not later than June 30 of each year the Advisory Council shall annually recommend two (2) or more candidates each for the officesoffice of Vice President and President-Elect, biennially recommend two (2) or more candidates each for offices of Vice President, Sections, Vice President, Regions, Secretary, and Treasurer, and triennially recommend two (2) or more candidates for the office of Editor to stand for election during the following fiscal year, and, if elected, to serve during the second succeeding fiscal year. The Executive Committee shall approve the candidates recommended in the order (if the Advisory Council recommends candidates in a particular order) and for the office recommended by the Advisory Council unless the Executive Committee, by the affirmative vote of not less than five of its members in each instance, alters the order in which candidates are recommended or changes the office for which a particular candidate is recommended; provided, however, that no person shall be a candidate who declines such candidacy. The Executive Committee shall annually approve two (2) candidates each for the officesoffice of Vice President and President-Elect, biennially approve two (2) candidates each for the offices of Vice President, Sections, Vice President, Regions, Secretary, and Treasurer and triennially approve two (2) candidates for the office of Editor. Notwithstanding anything to the contrary contained herein, the Advisory Council shall recommend two (2) or more candidates and the Executive Committee shall approve two (2) candidates for each of the offices of Vice President, Sections and Vice-President, Regions for the elections to be conducted in the Association’s fiscal year commencing July 1, 2006. Additional nominations may be made by written petition of fifty (50) or more members in good standing received at Association headquarters not later than October 15 following. A candidate or nominee for the office of Vice President, Sections must reside within the United States at the date of his or her approval by the Executive Committee as a candidate for such office as described in this Section 11 or when otherwise initially becoming a candidate or nominee for such office. A candidate or nominee for the office of Vice President, Regions must reside outside of the United States at the date of his or her approval by the Executive Committee as a candidate for such office as described in this Section 11 or when otherwise initially becoming acandidate or nominee for such office. The names of candidates shall be published in the Explorer or by other suitable means ninety (90) days prior to distribution of ballots to members. The Executive Committee shall then prepare a printed, electronic, or other suitable ballot, listing three candidates for each office, and one (1) ballot shall be mailed, electronically distributed, or distributed by other suitable means to each member on or before April 1. Such ballots may consist of any combination of printed, electronic, and other suitable ballots. Marked ballots returned to and received by the Association after May 15 shall not be counted. The ballot committee shall count the ballots promptly after May 15 and report the results to the President. A majority of all votes cast for an office is necessary for election. In case of a tie vote the Executive Committee shall cast one (1) additional deciding vote.
(b) In the event that there are more than two (2) candidates for any office, whether through petition or other means as provided for in these Bylaws, then the candidate elected to that office shall be determined as provided in this subsection (b). The ballots for offices having more than two (2) candidates shall provide for the candidates to be voted upon by the voters in order of preference; i.e., first choice, second choice, etc. The candidate receiving a majority of the first choice votes shall be elected to that office. If no candidate receives a majority of the first choice votes cast, then the candidate that received the least number of first choice votes shall be dropped from consideration, and the second choices of those voters whose first choice was the dropped candidate shall be deemed those voters’ first choice. Upon a tabulation of the votes according to the provisions of the previous sentence, a candidate with a majority of first choice votes shall be elected; if no candidate yet has a majority, the candidate remaining with the least number of first choice votes shall be dropped from consideration, and the process described above shall again be applied in another tabulation of the votes to determine if a candidate has received a majority of the first choice votes. The process provided in this subsection (b) shall be re-applied until a candidate receives a majority or the first choice votes cast. In the process described in this subsection (b) the first choice of any voter in any tabulation shall be deemed to be the candidate chosen highest by that voter after removing from that voter’s selections the candidate or candidates who have been dropped from consideration prior to the pertinent tabulation.
Section 12 to be effective July 1, 2007
SECTION 1112. Vacancies
(a) A vacancy occurring in the office of Secretary, Treasurer, or Editor shall be filled by the unsuccessful candidate for that office in the most recent election. If there were more than one unsuccessful candidate for that office in said election, the candidate to fill the vacancy will be selected in accordance with the election process in Article II, Section 1011, subsection (b), of these Bylaws. Should the unsuccessful candidate or candidates be unwilling or unable to fill such vacancy, the Executive Committee may fill such vacancy.
(b) A vacancy occurring in the office of President-Elect, or Vice President, Sections, or Vice President, Regions shall be filled by mail, electronic mail, or other suitable ballot by membership, through a special election called by the Executive Committee. Any such ballot may consist of any combination of mail, electronic mail, or other suitable means.
Renumbering of former Section 12 to be effective July 1, 2007
SECTION 1213. Release of Election Results
Section 14 to be effective July 1, 2007
SECTION 1314.
Limitations on Association Positions
(a) No member of any classification may hold more than one of the following offices at any one time:
Association President;
Association Vice President, Sections;
Association Vice President, Regions;
Association President-Elect;
Association Secretary;
Association Treasurer;
Association Editor;
Chairman, House of Delegates;
Chairman-Elect, House of Delegates;
Secretary-Editor, House of Delegates;
Immediate Past Chairman, House of Delegates;
President of any Division;
Advisory Council member elected by any United States Section; and
Advisory Council member elected by any International Region.
(b) No past president of the Association may within three (3) years after expiration of his or her term of office as such hold any of the offices listed in subsection 13(a)14(a) above.
Renumbering of former Section 14 to be effective July 1, 2007
SECTION 1415. Limitations on Nominations and Honors and Awards
ARTICLE III. EXECUTIVE COMMITTEE
Section 1 to be effective July 1, 2007
SECTION 1. Executive Authority
The executive authority of this Association shall be vested in an Executive Committee which shall serve as its Board of Directors and which shall be composed of the following members:
a. President
b. Vice President, Sections
c. Vice President, Regions
ed. President-Elect
de. Secretary
ef. Treasurer
fg. Editor
gh. Chairman, House of Delegates
Motion: Karen Blake moved and it was seconded, that debate cease and a vote be taken on pending questions. Motion carried unanimously.
Approval of Amendments to AAPG Constitution
Hawk moved, on behalf of the AAPG Constitution and Bylaws Committee, that the House of Delegates approve the suggested amendment to Article V. Government of the AAPG Constitution changing the number of elected officers from six to seven. A standing vote was conducted. The motion was approved by more than a 2/3 affirmative vote.
This amendment will now be presented to the general membership of AAPG for approval by mail, electronic mail or other suitable means, within 60 days after the annual meeting of the House of Delegates.
Approval of Amendments to AAPG Bylaws
Hawk moved, on behalf of the AAPG Constitution and Bylaws Committee, that the House of Delegates approve the suggested amendments to the AAPG Bylaws as printed.
Motion: Sandi Barber moved that proposed amendments to the Bylaws be amended as follows: that the candidate for the office of Vice President, Sections must be a member of a Section at the date of his or her approval. In addition, a candidate for the office of Vice President, Regions must be a member of the Region. The motion was seconded. A vote was taken on the amendment to the amendment and the motion failed.
Clint Moore moved to amend the proposed amendment to Section 11, Election of Officers, as follows: “A candidate or nominee for the office of Vice President, Sections must reside within the United States and be a member of a Section at the date of his or her approval by the Executive Committee as a candidate for such office as described in t his Section 11…” “A candidate or nominee for the office of Vice President, Regions must reside outside of the United States and be a member of a Region at the date of his or her approval by the Executive Committee as a candidate…”
The motion was seconded. A vote was taken on the amendment to the amendment. Motion carried.
Hawk stated that everything was in order for voting on the amendment to the Bylaws as amended.
Moore called for a vote on the original motion as amended. A standing vote was conducted. The motion carried 178 for and 5 against, with 1 abstention to approve the amendments to the AAPG Bylaws as amended.
11. Report of Rules and Procedures Committee
Bob Cowdery, Chair, announced that there were no changes to the Rules and Procedures of the House of Delegates. Cowdery’s written report was distributed prior to the meeting (Exhibit “F”).
12. Report of Nomination and Election Committee
Ed Dolly, Chair, recognized the members of his committee. The following slate of candidates was introduced to the House and each candidate provided a statement
Chairman Dolly asked for additional nominations from the floor and none were made.
Ballots were distributed for voting.
13. Resolutions Committee
Sigrunn Johnsen, Chair, introduced the members of his committee. Johnsen reported that no society has applied for affiliation during the term of his committee, but three or four possibilities exist in the future. There is a potential for Russian affiliated societies.
Johnsen reported that during the House of Delegates mid-year meeting, the committee was asked to bring to the House of Delegates a proposal to include all of Russia in the European Region. Currently Russia is divided at the Ural Mountains – the eastern part in the European Region and the Western part in the Asia/Pacific Region. The International Regions Committee, at the recommendation of the current presidents of both regions, has submitted a proposal to reunite Russia entirely within the European Region.
John Brooks, President, European Region, spoke for this proposal.
Chairman Clarke said this was an information item and no action was necessary by the House of Delegates. Chairman Clarke was later corrected (Bylaws Article VI, section 1) on this and a vote was taken to approve the reunification of Russia and the inclusion of Russia in the European Region.The motion carried.
Johnsen’s written report (Exhibit “G) was provided at the beginning of the meeting.
14. Newsletter Committee
Bob Shoup, Chair, reported that three issues of the Delegate’s Voice have been published to date. One more issue will be published following this meeting. Shoup expressed his thanks to Donna Riggs and Linda Ramsey at AAPG headquarters for their help. Shoup also expressed his appreciation to Chairman Clarke.
15. Other Reports
Delegates heard reports from the AAPG Treasurer, AAPG Editor, Chairman of the Foundation and Division Presidents (Exhibit “H”).
16. Special Report on International Year of Planet Earth
Larry D. Woodfork introduced Werner Janoschek, retired Deputy Director of the Austrian Geological Society and former Secretary General of the International Union of Geosciences. Mr. Janoschek is currently the Treasurer on the management team for the International Year of Planet Earth. Janoschek presented a special report on International Year of Planet Earth. On December 22, 2005, the United Nations General Assembly officially declared that 2008 will be the International Year of Planet Earth. The time span will be from 2007 to 2009. Janoschek encouraged the delegates to visit the web site: www.Year of Planet Earth.org.
17. 21st Century Energy 2005
Dr. J. D. (Jack) Edwards, University of Colorado, Boulder, presented a brief report regarding his efforts.
18. New Business
No new business was brought up from the floor.
19. Announcement
Carol Lucas asked the Delegates from the Regions to meet after the HoD meeting.
20. Results of House Officer Elections
Ed Dolly, Chair of the Nomination and Election Committee, announced the results of the election for the 2006 House Officers as follows: Chairman-Elect, Marty Hewitt; and Secretary/Editor, Jeannie Mallick.
21. Adjournment
There being no further business, Chairman Clarke adjourned the meeting at 12:34 p.m.
____________________________________
Robert C. Shoup, Recording Secretary