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American Association of Petroleum Geologists Minutes House of Delegates Meeting April 18, 2004 • Dallas, TX

1. Call to Order and Introductions

The annual meeting of the House of Delegates was called to order on April 18, 2004 at 8:00 a.m. by the Chairman of the House of Delegates, George Eynon. Chairman Eynon introduced the officers of the House of Delegates, Valary Schulz, Chairman-Elect and Steven Goolsby, Secretary/Editor.

Chairman Eynon recognized the House Parliamentarian, Mary Bahde and AAPG headquarters staff member Donna Riggs. He thanked Donna Riggs for making the HoD business run smoothly for all the HoD Chairs and Committees.

2. Approval of Agenda

Chairman Eynon asked for additions or objections to the agenda.

MOTION: Eynon moved and it was seconded, to approve the agenda for the 2004 meeting of the House (Exhibit A). MOTION CARRIED.

3. Approval of the Minutes

MOTION: Eynon moved and it was seconded, to approve the minutes of the House of Delegates meeting on May 11, 2003, held in Salt Lake City, UT with the amendment to change Items #17 — New Business, regarding the ad hoc committee on Advisory Council representation, Terry Hollrah stated that the committee reached "an initial vote of 2-2 with two abstentions, but when forced to choose one or the other, the vote was 4-2 in favor." MOTION CARRIED.

4. Introductions of Chairs, Guests and Dignitaries

Chairman Eynon asked that all delegates who serve as chairs or members of committees to stand and be recognized. He thanked them for all the work they have personally done over the past year. The Chairman introduced the Past Presidents of the Association, the Past Chairs of the House of Delegates, the AAPG Executive Committee, the AAPG Officer Candidates and the AAPG Staff.

5. Annual Meeting Report

Terry O’Hare, General Chairman for the annual meeting, was introduced and provided a report on the 2004 Dallas Convention.

6. AAPG President’s Report

AAPG President Steve Sonnenberg stated that the AAPG serves as a professional and scientific society. The scientific purpose is to foster scientific research, to advance the science of geology and to promote technology. The professional purpose is to inspire high conduct by the AAPG members, to advance the professional well-being of the members and provides the public means to adequately recognize professionals.

President Sonnenberg recognized the strong leadership of the divisions, sections and regions.

He stated that voting for new officers is now electronic. He encouraged everyone to vote if they have not done so and that voting can be done on-line at the meeting.

He reported that the Executive Committee has focused on professionalism and stated that students are the future of the AAPG. He discussed international development, digital products, endorsement of the Geoscience World which is the geoscience aggregiate, GIS-UDRIL Datapages program, public outreach and cooperation with all the sister societies on intersociety programs. President Sonnenberg stated that one of the purposes of the Advisory Council is long-range planning. Dan Smith, Chairman of the Advisory Council has been asked to create a new long-range plan for the Association.

President Sonnenberg stated that the Executive Committee has been focused on financial issues and the budgetary constraints of the Association, including the pension plan. He outlined the sources of income and expenses. He also reviewed membership statistics, age distribution of membership and the MED membership drive (Membership Enhancement and Development). He stated the Association is in the process of updating the computer system at a cost of $600,000.

7. Executive Director’s Report- Richard D. Fritz

The Executive Director’s report was presented by Richard D. Fritz. He emphasized that this is a critical time for the Association and provided a financial analysis of the Association including new income sources. Rick discussed the new computer system and the success of new AAPG programs and activities that will make the Association efficient and better equipped to provide services.

8. Report of the Chairman of the House of Delegates- George Eynon

Chairman Eynon stated that there is a written report of the HoD. (Exhibit B)

9. Honors and Awards Committee

David Hawk, Chair of the Honors and Awards Committee, recognized the committee and announced the following House award recipients for the year 2004:

Honorary Member of the House Award - Royce P. Carr

(Presented at the AAPG Opening Ceremony)

Distinguished Member of the House Award - Stewart Chuber, John R. Hogg, Donald W. Lewis

(Presented at the AAPG Opening Ceremony)

House Long Service Award — Ronald Broadhead

(Presented at the HoD Meeting)

House Recognition of Service Award — George Eynon, Steven M. Goolsby

(Presented at the HoD Meeting)

10. Credentials Committee

MOTION: Marilyn Taggi Cisar moved and it was seconded, to seat as delegates Geoff Say, Canadian International Region; Kelly Belanger, Rocky Mountain Association of Geologists; Rebecca Dodge, Georgia Geological Society; and Pete Rose, Austin Geological Society. MOTION CARRIED.

Marilyn Taggi Cisar, Chair of the Credentials Committee, reported that the Credentials Committee had 187 members present. A quorum was declared with 118 required for a quorum.

11. Constitution and Bylaws Committee

Ed Heath, Chairman, introduced the Constitution and Bylaws Committee.

The Constitution and Bylaws Committee’s final report appears in the March 2004 issue of The Delegates’ Voice There are proposed amendments to seven articles. (Exhibit C)

[strike outs - deletions; underlining - additions]

Bylaws

A proposed amendment to Article I, Section 1, of the AAPG Bylaws to delete the Junior membership classification.

ARTICLE I. MEMBERSHIP

SECTION 1. Membership

Membership in this Association shall consist of the following classifications:

1. Active Members

(b) Emeritus Members

(c) Honorary Members

(d) Juniors (until May 17, 2003)

(ed) Students

(fe) Associates

A proposed amendment to Article I of the AAPG Bylaws to delete Section 6 thereof which section contains the requirements for the Junior membership classification.

SECTION 6. Juniors

Subject to the other provisions of this Section 6, any graduate with a major in geology or an allied science from a college of acceptable academic standards may apply for Junior membership provided that:

(a) The applicant is engaged in geological exploration or research; or

(b) The applicant is engaged in teaching geology.

Any application for Junior membership pending on April 11, 1999, shall be considered as an application for Associate membership as of such date and no person may apply for admission as or be admitted as a Junior member after that date. The Junior membership classification will be eliminated effective May 17, 2003, and Junior members on that date shall automatically become Associates.

[Succeeding sections of Article I renumbered to conform to deletion of Section 6.]

MOTION: It was moved and seconded to approve and adopt the deletion of the classification, requirements and dues for "junior" membership on three amendments from: Article I, Section 1 of the AAPG Bylaws by deleting the Junior membership classification and from Article I of the AAPG Bylaws by deleting Section 6 thereof which section contains the requirements for Junior membership classification and from Article XIII, Section 2, of the AAPG Bylaws by deleting the reference to the Junior membership classification. MOTION CARRIED.

A proposed amendment to Article I, Section 9, of the AAPG Bylaws to change the requirements for sponsors for applicants for Active membership.

ARTICLE 1. MEMBERSHIP

SECTION 9. Election to Membership

Every candidate for admission as an Active Member shall submit a formal application on an application form authorized by the Executive Committee, signed by the applicant, and endorsed by not less than three (3) individuals, at least two (2) of whom are members who are in good standing, stating the applicant’s training and experience and such other facts as the Executive Committee shall from time to time prescribe. The Executive Committee shall be the sole judge of the eligibility of the applicant for membership and the adequacy of the applicant’s qualifications. If the Executive Committee after due consideration, judges that the applicant’s qualifications meet the requirements of the Constitution and these Bylaws, the committee shall cause to be published in the Bulletin or by other suitable means, the applicant’s name and the names of the sponsors. If, after sixty (60) days have elapsed since such publication, no reason is presented why the applicant should not be admitted, the applicant shall be deemed eligible to Active or Associate membership, as the case may be, and shall be notified of election to membership.

An objection to the admission to membership of an applicant must be submitted by an Active Member of the Association, must be in writing, must be received by the Executive Director at the Association’s headquarters within sixty (60) days after publication of the applicant’s name, must include a full statement of the circumstances on which the objection is based, and must be signed by the member raising the objection. If, in the opinion of the Executive Committee, the objection has merit, the Executive Committee shall reconsider the application.

MOTION: It was moved and seconded to approve and adopt the requirement for sponsors for Active membership from three members in good standing to three (3) individuals, at least two (2) of whom are members in good standing to Article I, Section 9, of the AAPG Bylaws. MOTION CARRIED.

MOTION: It was moved by George Klein and seconded to amend the original motion as follows: Insertion of the following sentence, after "such other facts as the Executive Committee shall from time to time prescribe." The non-AAPG endorser is required to be a bona fide professional geologist known to the geological community from which the applicant originates. MOTION FAILED.

A proposed amendment to Article I, Section 12, of the AAPG Bylaws to allow reinstatement to membership in the Association of a prior member who was expelled for ethical reasons upon the unanimous vote of the Executive Committee which reinstatement is consistent with the provisions of Section 7 and Section 8, Article XI, of the AAPG Bylaws.

ARTICLE 1. MEMBERSHIP

SECTION 12. Reinstatement

Any person who has ceased to be a member of whatever classification, who has resigned, or who has forfeited membership for nonpayment of dues, unless or expelled for ethical reasons, may be reinstated by unanimous vote of the Executive Committee, upon fulfillment of such requirements as may be established by the Executive Committee.

MOTION: It was moved and seconded to amend Article I, Section 12, of the AAPG Bylaws to allow reinstatement to membership in the Association of a prior member who was expelled for ethical reasons upon the unanimous vote of the Executive Committee which reinstatement is consistent with the provisions of Section 7 and Section 8, Articles XI, of the AAPG Bylaws. MOTION TABLED.

MOTION: It was moved and seconded to table the above motion and send it back to the Constitution and Bylaws Committee for rewording. MOTION CARRIED.

A proposed amendment to Article III, Section 3, of the AAPG Bylaws to provide for notices of meetings, meetings, and actions without a meeting of the Executive Committee as authorized by Colorado law.

ARTICLE III. EXECUTIVE COMMITTEE

SECTION 3. Meetings

(a) The Executive Committee shall meet immediately before the annual meeting of the House of Delegates and at such other times during the year and at such places as designated by such Executive Committee and at the call of the President. Robert’s Rules of Order shall apply at all meetings except as the same may be inconsistent with any procedure authorized by this Section 3. Notice by mail of at least five (5) days shall be given to the members of the Executive Committee prior to meetings, unless waived. A quorum shall consist of four (4) members. No proxy votes shall be allowed and no alternates may be appointed for absent members.

(b) A member of the Executive Committee may participate in a regular or special meeting by, or the meeting may be conducted through the use of, any means of communication allowed under the Colorado Revised Nonprofit Corporations Act.

(c) Any action required or permitted to be taken at a meeting of the Executive Committee may be taken without a meeting to the full extent allowed by the Colorado Revised Nonprofit Corporations Act.

(d) Five (5) days notice of regular or special meetings of the Executive Committee shall be given, which shall include the date, time, place, and, if a special meeting, purpose of the meeting. Notice may be given in any manner permitted by the Colorado Revised Nonprofit Corporations Act, and shall be effective as provided by such Act. Members of the Executive Committee may waive notice as provided under the Colorado Revised Nonprofit Corporations Act.

MOTION: It was moved and seconded to approve and amend Article III, Section 3, of the AAPG Bylaws to provide for notices of meetings, meetings, and actions without a meeting of the Executive Committee as authorized by Colorado law. The change will allow for Executive Committee operations other than solely by mail and face-to-face meetings. MOTION CARRIED.

A proposed amendment to Article XIII, Section 2, of the AAPG Bylaws to delete the reference to the Junior membership classification.

ARTICLE XIII. DUES

SECTION 2. Dues Benefit

The payment of annual dues for any fiscal year entitles the Active Member, Emeritus Member, Junior, Student, or Associate to receive without further charge a copy of the Bulletin and the Explorer of the Association for that year.

A proposed amendment to Article XIII, Section 3, of the AAPG Bylaws to change the maximum membership dues for certain membership classifications, delete the references to the Junior membership classification, and amend certain provisions concerning Student membership and entitlement to Student dues upon the occurrence of certain events.

ARTICLE XIII. DUES

SECTION 3. Dues Schedule and Billing

The annual dues of members shall be payable in advance of the fiscal year in accordance with a schedule to be established annually by the Executive Committee, provided that the dues shall not exceed the sums set forth below:

Active–Up to $75125

Emeritus–Up to $37.5062.50

Honorary–None

Junior–Up to $30

Student–Up to $10

Associate–Up to $75125

The above schedule shall be subject to the following provisos:

(a) That dues are not refundable;

(b) That members having previously obtained exemption under the former Life Member category shall not be required to pay dues;

(c) That Juniors will be required to pay the same rate as Active Members after four (4) years as a Junior;

(dc) That students who join while undergraduates will be required to pay the same rate as Juniors after six (6) years of Student membership; that Students who join while in graduate school will be required to pay the same rate as Juniors after four (4) years of Student membership; that eligibility for Student dues rate will cease prior to the limits herein set forthreclassified as Associates upon termination of academic enrollment or upon commencement of full-time professional employment or practice; and that individuals from any class of membership upon termination of full-time professional employment or practice and enrollment as a student majoring in geology or in a field of study related to or generally associated with geology at a college of acceptable academic standards may apply for any remaining eligibility for Student dues rate under the provisions herein set forth;

(ed) An Associate who applied for Associate membership subsequent to April 11, 1999, and who has completed the degree requirements, but not the experience requirements, for Active membership shall pay one-half of the regular Active membership dues for not more than four (4) years while not having satisfied such experience requirements and shall pay regular Associate dues thereafter while an Associate.

(fe) That the annual change in dues for Active Members cannot exceed twenty percent (20%), and that this annual change is noncumulative; and

(gf) That a penalty to be established annually by the Executive Committee will be levied for each quarter year of delinquency beginning on July 1.

A statement shall be mailed to each Active Member, Emeritus Member, Honorary Member, Junior, Student, and Associate before July 1 of each year, stating the amount of annual dues.

MOTION: It was moved and seconded to approve and amend Article XIII, Section 3, of the AAPG Bylaws to change the maximum membership dues for certain membership classifications, delete the references to the Junior membership classification, and amend certain provisions concerning Student membership and entitlement to Student dues upon the occurrence of certain events. MOTION CARRIED.

12. Rules and Procedures Committee

Deborah K. Sacrey, Chair of the Rules and Procedures Committee, introduced the committee. (Exhibit D).

MOTION: It was moved and seconded to remove the agenda item for the Report for the Committee on the Future of Earth Scientists. MOTION CARRIED.

13. Nomination and Election Committee

Marty Hewitt, Chair of the Nomination and Election Committee, recognized the committee. The following slate of candidates was introduced to the House and each candidate provided a statement.

Chairman-Elect: Donald D. Clarke

Gerald M. Friedman

Secretary/Editor: Ronald L. Grubbs

Carroll L. Kinney

Chairman Eynon asked for additional nominations from the floor and none were made.

Ballots were distributed for voting.

14. Resolutions Committee

Don Clarke, Chair of the Resolutions Committee, introduced the Committee.

Don Clarke introduced special guest, Eduardo F. J. de Mulder, President of the International Union of Geological Sciences, who provided a presentation on the International Year of the Planet Earth program of the IUGS.

15. Newsletter Committee

Steven Goolsby, Newsletter Committee Chair, introduced the committee and thanked them for their assistance in producing the Newsletter and provided a brief report.

16. Interim Report of the Ad Hoc Committee on Advisory Council Representation

Tim Rynott, Chair of the Ad Hoc Committee on Advisory Council Representation, reviewed the work of the Committee for the last nine months to determine if modification of the Advisory Council is necessary. Rynott provided the voting member distribution by section to determine the number of members on the Advisory Council. Rynott stated the Advisory Council was restructured in 1999. His committee’s work is to determine if all members of the AAPG are fairly and equitably represented under the current structure of the Advisory Council and to determine if the concept of proportional representation, which is similar to the structure of the House, applies to the Advisory Council. (Exhibit E)

17. Other Reports

Delegates heard reports from the AAPG Treasurer, AAPG Editor, Chairman of the Foundation and the DEG, EMD and DPA Presidents (Exhibit F).

18. Results of House Officer Elections

Martin D. Hewitt, Chair of the Nomination and Election Committee, announced the results of the election for the 2004-2005 House Officers as follows: Chair-Elect, Donald D. Clarke; and Secretary/Editor, Ronald L. Grubbs.

19. New Business

No new business was brought up from the floor.

20. Adjournment

Chairman Eynon presented Valary Schulz, incoming chair of the HoD, with a gavel and scarf. Eynon stated Valary Schulz will request assistance for adding new members to the HoD committees. Chairman Eynon said she would be contacting members to provide assistance.

There being no further business, Chairman Eynon adjourned the meeting at 11:35 a.m.

Steven Goolsby, Secretary/Editor