American Association of Petroleum Geologists

Minutes

House of Delegates Meeting

May 11, 1999 • San Antonio, TX

1. Call to Order and Introductions

The annual meeting of the House of Delegates was called to order at 8:35 a.m. by Chairman Tom Mairs. Chairman Mairs introduced John R. Hogg, Chairman-Elect; and Jean R. Lemmon, Secretary/Editor. Also recognized were AAPG past presidents, past chairs of the House, officer candidates, House committee chairs, members of the Executive Committee, legal counsel, parliamentarian and Headquarters staff.

2. Annual Meeting Report

Edward C. Roy, Jr., General Chairman for the annual meeting, was introduced and provided the following:

Registration numbers as of April 10^th, 1999 were: delegates 3,085, spouses/guests 595, students 285, exhibitors and others 392 for a total of 4,357. The registration was running slightly behind Salt Lake City (‘98) and San Diego (‘96), but ahead of Dallas (‘97) and Houston (‘95) at the time.

The technical program has taken shape as projected with a proper mixture of domestic and international exploration and production, geology, geophysics and technology. The oral and poster presentations reflect the convention theme. There have been more papers withdrawn from the technical program this year than the average. About half are foreign authors, which represents a larger proportion of foreign versus domestic authors.

Only half of the proposed field trips will occur, with an average attendance of 21. Slightly more than half of the scheduled short courses are being held with an average attendance of 18. Future convention committees should carefully consider the subjects of these activities in order to avoid the high cancellation rate.

Entertainment events were well subscribed and will provide the convention attendees with a variety of activities in the local area. The four convention luncheons have good registration.

Spouse activities will provide a wide array of events that will showcase San Antonio and the local area. Most of the events are at, or near, the sold out point. The spouse hospitality room is decorated in fiesta décor and will be a cheerful place to visit and enjoy light snacks.

Fund raising has been a disappointment for both the general convention and the International Pavilion. It is believed that this is the result of the recent downturn in the industry, as well as the consolidation of the past year.

The exhibit hall is sold out and will again be one of the features of the convention.

3. AAPG President’s Report

President Richard S. Bishop reported that AAPG is a robust and healthy organization.

The major emphasis for the fiscal year is the improvement of organizational effectiveness of the standing committees with a focus on new products and services. The year began with Robbie Gries and Bill Morgan organizing a Summit on Committees which focused on how the organization operates, the future of the organization and our standards and expectations. It was an outstanding event for communication, communication, communication. Facilitation training for committee chairs was also offered at a later event.

As we enter the age of electronic communication, the newly established Web Site Committee is providing AAPG with guidance at our overall information technology management, revising the Web site, and creating a work flow process to meet the needs of the standing committees.

As an example of responding promptly to member needs caused by the recent downturn, AAPG is facilitating the availability of information, such as short courses and jobs, specifically of interest to producers, those changing careers, and students.

Three years ago Bob Cowdery conceived a Budget and Review Committee which Ray Thomasson, this year, took to new heights. The committee has basically recreated the budget and planning process.

A new customer-service function has been added to Headquarters and E-commerce is on the horizon.

A revised pension plan for the Headquarters staff has been approved which standardizes the benefits and decreases the cost.

We have also made excellent progress in developing constructive cooperation with the sister societies. This year AAPG has held several meetings with SEG, SPE and SEPM to identify common interests. Several committees have been asked to evaluate, identify and pursue projects of mutual interest. We are also continuing our discussions with AAPL, SPE and SME concerning their inclusion in the medical insurance pool.

We are also in discussion with the AAPL concerning methods for AAPG to better serve its members through the North American Prospect Exposition.

Most of the recommendations for the 21^st Century Report Update have been, or are being addressed.

4. AAPG President-Elect Report

M. Ray Thomasson, AAPG President-Elect, plans to build on the current theme "Communicate, Communicate, Communicate" by adding "Communicate, Design and Execute".

Thomasson spent three days at Headquarters and visited every staff member. He learned there is an enormously talented staff at Headquarters with many staff members cross-trained who have worked in other departments over a period of time. His most important impression was the dedication and loyalty of staff members to the Association and the membership. He believes there is room for improvement.

He discussed the plans for improvement of service to the membership, including instituting strategic planning and formulating budgets based on that plan. This involves scenario planning, the first step of which was the definition of a vision statement for the Association.

Inter-society cooperation is a developing and important issue and a committee has been formed to further those efforts. To be considered are joint meetings, joint publications, joint committee activities and sharing of some services.

K through 12 education is high on the list of priorities. Every high school graduate should have a minimum of one year of geoscience education. AGI will have pilot programs ready by mid-2000 and we will look to AGI for leadership in this area. There is also a great need for mentoring and training of students and young professionals. The Membership Committee is taking the lead in directing this effort.

Our commitment of public information will remain strong and we have a responsibility to our membership to inform our government about our business. This requires more positive government affairs position statements. We need to tell our technical story of how much better we are today at finding and developing oil and gas. And, we must be a player in the global climate change debate.

Our international presence is growing and we will be more involved in the world. We now have three AAPG Service Super Teams in place and we have plans for five more teams around the world in the near future.

Committee Web pages are being created under the guidance of the Web Site Committee. In addition, we are looking at developing an AAPG Career Skill and Experience Directory on the Internet, for each person who desires it, to include (1) major areas of interest, (2) areas of consulting expertise, and (3) a brochure of experience.

We are working toward providing all Bulletins and other AAPG publications to the membership at a reasonable cost digitally.

It is clearly necessary to improve communications between the House of Delegates officers, the Executive Committee, the Advisory Committee and Division Presidents. There is much to do and so little time, but by working together goals can be accomplished over the next several years.

5. Report of the Credentials Committee

MOTION: to seat active members: Robin Lyon moved for committee; Haddou Jabour, Moroccan Association Petroleum Geologists; John P. Hastings, Kansas Geological Society; Jonathan Douglas Minken, CSPG; Earl Richie, Houston Geological Society; and David G. Morse, Illinois Geological Society.

MOTION CARRIED.

Lyon reported that 193 Delegates and Alternates were present and seated and a quorum was declared.

6. Approval of Agenda and Minutes

MOTION: to approve agenda: Tom Mairs moved/Martha Lou Broussard seconded; that the agenda for the 1999 meeting of the House be approved as printed.

MOTION CARRIED.

MOTION: to approve minutes: Jean Lemmon moved/seconded; that the Minutes of the House of Delegates meeting held May 17, 1998 in Salt Lake City, Utah, be approved without amendment.

MOTION CARRIED.

7. Report from the Chairman of the House

Mairs announced the establishment of the rules and procedures for oral amendments which have not been made part of the written documents or distributed prior to the meeting.

8. Report of the Constitution and Bylaws Committee

Pete Rose, Chairman of the Constitution and Bylaws Committee, presented proposed amendments to the Bylaws of the Association which have been published for the benefit of the membership and mailed to the Delegates with the Agenda. Amendments to the Bylaws are made by a two-thirds affirmative vote of the Delegates present and voting at the annual meeting of the House of Delegates.

Rose moved, and it was seconded, to approve five (5) Bylaws Amendments proposed by the House of Delegates at its meeting of April 6, 1997. This amendment, which appears as Exhibit "A", #1-#5 of the February, 1999, Newsletter published in the Explorer, would amend the AAPG Bylaws. These five amendments were considered separately.

MOTION: Amendment #1 as set forth in the February, 1999 Newsletter: To establish International Regions and to continue United States based Sections, to allow the International Regions to elect their Delegates from their Regions, and to change the composition of the Advisory Council. This amendment would amend the AAPG Bylaws as follows:

[Strikeouts — deletions; underlining — additions]

ARTICLE IV. HOUSE OF DELEGATES

SECTION 2. Apportionment of United States Affiliated Society Delegates and International Region Delegates

Each United States Affiliated Society shall be entitled to one (1) Delegate for up to seventy (70) members of the Association and to one (1) additional Delegate for each additional seventy (70) members or major fraction thereof, allocated to that society for voting purposes. Each International Region shall be entitled to one (1) Delegate for up to seventy (70) members of the Association and to one (1) additional Delegate for each additional seventy (70) members, or major fraction thereof, allocated to that Region for voting purposes.

SECTION 3. Selection of United States Affiliated Society Delegates and International Region Delegates

Delegates shall be selected by popular vote of American Association of Petroleum Geologists members in elections conducted annually by United States Affiliated Societies and International Regions. Voting shall be restricted to those Association members claiming the Affiliated Society or Region as their home society or region. Association members residing in the United States and not members of any United States Affiliated Society may be assigned for the purpose of voting in elections for Delegates to the nearest United States Affiliated Society upon request to that Society, without enjoying any of the membership privileges. All Association members residing outside of the United States shall be assigned to the International Regions in which they reside and shall vote in that Region in elections for Delegates unless claiming a United States Affiliated Society or another Region as their home society or region. Delegates shall be elected for three (3)-year terms and may succeed themselves; provided, however, that any Delegate elected as an officer of the House of Delegates during the third year of the Delegate’s three-year term shall automatically be a voting At-Large Member of the House of Delegates for the one year such person serves as such officer. Terms of office shall begin on July 1 following their election. Vacancies in office, or alternates for Delegates unable to attend meetings of the House of Delegates may be filled or obtained from among the candidates not receiving a sufficient number of votes for election, and in order of the total number of votes received. In the event alternates for Delegates are not available from the candidates described above, then the members of an United States Affiliated Society or an International Region who are Association members may appoint alternate Delegates for said meeting. The names of these appointed alternate Delegates must be received in writing by the Headquarters office of the Association at least fifteen (15) days prior to the meeting of the House of Delegates for which they are appointed.

SECTION 4. At-Large Members

(b) Under such rules as adopted by the House of Delegates, Association members residing outside the United States and who are not members of any Affiliated Society may associate in groups for the purpose of electing for three year terms At-Large Members of the House for representation of such Association members in the House of Delegates. Such At-Large Members so elected shall be voting members of the House of Delegates. The number of At-Large Members from each group shall be determined on the same terms as the number of Affiliated Society Delegates from each Affiliated Society as described in Article IV, Section 2, of these Bylaws, except that the House of Delegates shall provide in its Rules and Procedures the minimum number of Active AAPG members in a group required for the first At-Large Member from each group.

~~(c)~~ (b) An officer of the House of Delegates shall be a voting At-Large Member of the House of Delegates if such officer is not otherwise a voting Delegate.

SECTION 5. Duties of United States Affiliated Society and International Region Delegates

(a) Delegates shall serve as representatives of the Association members of their United States Affiliated Society or International Region.

(d) Delegates shall inform the leaders of their society or region regarding the Association’s program of activities, especially as it relates to cooperative participation and service, and shall keep alternates fully apprised of such matters.

SECTION 8. Officers of House of Delegates

(d) The Chairman-Elect of the House of Delegates shall be ex officio a member of the Advisory Council of the Association with full voting privileges. The Chairman-Elect will submit an annual report on Advisory Council activities to the House of Delegates at its annual meeting.

~~(d)~~(e) A vacancy occurring in the office of Chairman shall be filled by the Chairman-Elect who shall, in the event such vacancy occurs prior to the annual meeting of the House of Delegates during such Chairman-Elect’s term of office remain as Chairman during the succeeding year. A vacancy occurring in the office of Chairman-Elect shall be filled by the Secretary/Editor. A vacancy occurring in the office of Secretary/Editor shall be filled by appointment by the Chairman.

ARTICLE V. ADVISORY COUNCIL

SECTION 8. Composition and Terms of Office

Except as set forth in subparagraphs ~~(d)~~ (a) and (c) below, the members of the Advisory Council shall serve for three (3)-year terms in rotation.

The members of the Advisory Council shall consist of the following:

(a) The immediate past-president ~~and the two (2) former presidents who have served most recently~~ or ~~their~~ a designated representative from ~~their respective~~ his or her Executive Committees and the Chairman-Elect of the House of Delegates;

~~(b) One (1) member of the Association appointed annually by the Executive Committee;~~

~~(c)~~ (b) One (1) or more members of the Association ~~selected~~ elected every third year by the Association members of each ~~regional~~ United States Section and International Region, in accordance with a schedule established by the Executive Committee to provide staggered terms and subject to the provisions of subparagraph (d) of this Section 8;

~~(d)~~ (c) The chief elected officer of each Division who shall serve ex officio during the officer’s term, provided said Division has not less than seven hundred and fifty (750) Association members on the first day of the fiscal year of the Association. The chief elected officer of each Division may designate in writing to the Chairman of the Advisory Council for one meeting only of the Advisory Council the chief elected officer’s designated representative from such Division’s executive committee who shall at such meeting have the authority, including the right to vote, of such chief elected officer. The written designation must be received by the Chairman of the Advisory Council not less than ten days prior to such meeting. Like designations may be made for subsequent meetings.

(e) Each United States Section or International Region Advisory Council member shall: 1) have been a member of AAPG for a minimum of fifteen (15) total years; and 2) have served on at least one AAPG standing or special Committee (as described in Article VIII of these Bylaws) or as a member of the House of Delegates.

ARTICLE VI. ~~REGIONAL~~ UNITED STATES SECTIONS, INTERNATIONAL REGIONS,

AND TECHNICAL DIVISIONS

SECTION 1. ~~Regional~~ United States Sections and International Regions

This Association ~~may~~ shall establish United States ~~Regional~~ Sections within the United States and International Regions outside the United States on a geographical basis to include Association members as individuals or as groups of federated affiliated geological societies, for the purpose of sponsoring technical meetings and publications and otherwise furthering the objectives of the Association within such Sections or Rregions.

United States Sections shall be the:

(a) Eastern Section;

(b) Mid-Continent Section;

(d) Gulf Coast Section;

(e) Rocky Mountain Section; and

(f) Pacific Section;

as constituted on January 1, 1998.

International Regions shall be the:

(a) Canadian Region;

(b) Mexican, Central American, and South American Region;

(d) African Region;

(e) Asian/Pacific Region; and

(f) Middle Eastern Region.

The Executive Committee shall prior to August 1, 1998, assign countries to each International Region and shall designate an interim president of each International Region who shall coordinate the initial election of officers, Delegates to the House of Delegates, and a member or members of the Advisory Council (if the Region qualifies for such member or members).

Regional Sections may be established upon the application of interested individuals or groups and upon the recommendation of the Executive Committee at the annual meeting of the House of Delegates. Subsequent to August 1, 1998, the composition of each Section and Region may be revised, individual Sections and Regions may be dissolved, and additional Sections and Regions may be established upon application of interested individuals and upon the recommendation of the Executive Committee by vote at the annual meeting of the House of Delegates. The internal affairs of such Sections and Regions shall be administered by each Section and Region consistent with the purposes and policies of this Association.

Each Section and Region shall be entitled to elect, subject to the provisions of Article V, Section 8, subparagraph (d), of these Bylaws, from among Association members in such Section or Region, a councillor or councillors to serve for a three (3)-year terms as a elected members of the Advisory Council. Each such councillor shall be elected by ballot, submitted to all Association members of the respective Section or Region, from among not less than two candidates nominated by the Section or Region governing body or by submission of a petition of nomination signed by not less than ten (10) members of such Section or Region and delivered to the Section or Region president at least 30 days prior to start of said election. Vacancies in councillor positions shall be filled by election to be held within 120 days of said vacancy.

ARTICLE VII. AFFILIATED SOCIETIES AND ASSOCIATED SOCIETIES

SECTION 1. Affiliated Societies

This Association may affiliate with duly organized groups or societies which serve the needs of members of the Association in geographically defined areas and which by objects, aims, constitutions, bylaws, or practice are functioning in harmony with the objects and aims of the Association, subject, however, to the recommendations of the Executive Committee and to the affirmative vote of the House of Delegates. Affiliated Societies within the United States (referred to in these Bylaws as "United States Affiliated Societies") and International Regions shall be eligible to elect Delegates to the House of Delegates of the Association.

Report of the Special Resolutions Committee

Dan L. Smith, Chairman of the Ad Hoc IRC Amendment Resolution Committee, provided a final report of the House of Delegates Ad Hoc IRC Amendment Resolution Committee which met on January 9, 1999 in Dallas, Texas. The committee reached an accord on various controversial issues contained in the original International Representative Committee (IRC) Report. The committee’s recommendations considered as a total package were approved with eleven (11) affirmative votes and one (1) abstention. All but one issue, the past presidents on the Advisory Council, received either an unanimous approval or a near unanimous vote. The past president’s issue was approved with a vote of 7-5. Members of the committee were selected as representatives from the concerned groups and from the general membership of the AAPG. The resolution process was a good faith effort to include an equal number of members readily recognizable as either opponents or proponents of the proposed IRC amendment as originally written. The ultimate goal of the committee was to reach an accord which could be endorsed and publicly supported by the committee, whether or not all of the members agreed to all of the issues involved. Smith recognized the members of the committee. (Exhibit "B")

MOTION: to amend the International Representative Committee Amendment (Exhibit "A," February 1999 Newsletter, pages 1, 2, 3) by incorporating the Special Resolutions Committee Amendments (Exhibit "C", HOD March Newsletter beginning on page 2.): Dan Smith moved on behalf of the Special Resolution Committee;

Outline of Changes by the Resolution Committee

1. Changes from one past-president back to three on the Advisory Council. (Article V, Sec. 8a).

2. Changes from chairman-elect to past chairman of HOD on the Advisory Council. (Article V, Sec. 8a).

3. Changes the Section and Region Councilor election petition requirements from 10 to 50 members. (Article VI, Sec. 1).

4. Eliminates the membership requirement paragraph for Advisory Council eligibility. (Article V, Sec. 8e).

5. Established a minimum Region delegate number, equal to the number of affiliated societies in each Region. (Article IV, Sec. 2).

6. Establishes non-voting Advisory Council Observer status of the Chairman of the HOD, Executive Director, AAPG President, and representatives from Sections, International Regions, and Technical Divisions with less than 750 members. (Article V, Sec. 8c. 8d and Section 11 (new), plus Article VI, Sec. 1).

Amendment suggested by the Special Resolutions Committee of the House of Delegates ("SRC Amendment") to the amendment to the AAPG Bylaws proposed by the International Representation Committee of the House of Delegates ("IRC Amendment") to establish International Regions and to continue United States based Sections, to allow the International Regions to elect their Delegates from their Regions, and to change the composition of the Advisory Council. The SRC Amendment would amend the IRC Amendment as follows:

[Strikeouts — deletions; underlining — additions; bold type — amendments]

ARTICLE IV. HOUSE OF DELEGATES

SECTION 2. Apportionment of United States Affiliated Society Delegates and International Region Delegates

SECTION 3. Selection of United States Affiliated Society Delegates and International Region Delegates

Delegates shall be selected by popular vote of American Association of Petroleum Geologists members in elections conducted annually by United States Affiliated Societies and International Regions. Voting shall be restricted to those Association members claiming the Affiliated Society or Region as their home society or region. Association members residing in the United States and not members of any United States Affiliated Society may be assigned for the purpose of voting in elections for Delegates to the nearest United States Affiliated Society upon request to that Society, without enjoying any of the membership privileges. All Association members residing outside of the United States shall be assigned to the International Regions in which they reside and shall vote in that Region in elections for Delegates unless claiming a United States Affiliated Society or another Region as their home society or region. Each International Region shall elect not less than one (1) Delegate from among the Association members of each Affiliated Society within that International Region. Additional Delegates, if any, to which a Region may be entitled shall be elected as determined by the Region; provided, that all Association members assigned to an International Region shall be entitled to vote in all elections of Delegates from that International Region. Delegates shall be elected for three (3)-year terms and may succeed themselves; provided, however, that any Delegate elected as an officer of the House of Delegates during the third year of the Delegate’s three-year term shall automatically be a voting At-Large Member of the House of Delegates for the one year such person serves as such officer. Terms of office shall begin on July 1 following their election. Vacancies in office, or alternates for Delegates unable to attend meetings of the House of Delegates may be filled or obtained from among the candidates not receiving a sufficient number of votes for election, and in order of the total number of votes received. In the event alternates for Delegates are not available from the candidates described above, then the members of an United States Affiliated Society or an International Region who are Association members may appoint alternate Delegates for said meeting. The names of these appointed alternate Delegates must be received in writing by the Headquarters office of the Association at least fifteen (15) days prior to the meeting of the House of Delegates for which they are appointed.

SECTION 4. At-Large Members

(b)Under such rules as adopted by the House of Delegates, Association members residing outside the United States and who are not members of any Affiliated Society may associate in groups for the purpose of electing for three year terms At-Large Members of the House for representation of such Association members in the House of Delegates. Such At-Large Members so elected shall be voting members of the House of Delegates. The number of At-Large Members from each group shall be determined on the same terms as the number of Affiliated Society Delegates from each Affiliated Society as described in Article IV, Section 2, of these Bylaws, except that the House of Delegates shall provide in its Rules and Procedures the minimum number of Active AAPG members in a group required for the first At-Large Member from each group.

~~(c)~~ (b) An officer of the House of Delegates shall be a voting At-Large Member of the House of Delegates if such officer is not otherwise a voting Delegate.

SECTION 5. Duties of United States Affiliated Society and International Region Delegates

(a) Delegates shall serve as representatives of the Association members of their United States Affiliated Society or International Region.

(d)Delegates shall inform the leaders of their society or region regarding the Association’s program of activities, especially as it relates to cooperative participation and service, and shall keep alternates fully apprised of such matters.

SECTION 8. Officers of House of Delegates

~~(d)~~(e) A vacancy occurring in the office of Chairman shall be filled by the Chairman-Elect who shall, in the event such vacancy occurs prior to the annual meeting of the House of Delegates during such Chairman-Elect’s term of office remain as Chairman during the succeeding year. A vacancy occurring in the office of Chairman-Elect shall be filled by the Secretary/Editor. A vacancy occurring in the office of Secretary/Editor shall be filled by appointment by the Chairman.

ARTICLE V. ADVISORY COUNCIL

SECTION 8. Composition and Terms of Office

Except as set forth in subparagraphs ~~(d)~~ (a) and (c) below, the members of the Advisory Council shall serve for three (3)-year terms in rotation.

The members of the Advisory Council shall consist of the following:

(a) The immediate past-president ~~and the two (2) former presidents who have served most recently~~ or ~~their~~ a designated representatives from ~~their respective~~ his or her Executive Committees and the Chairman-Elect immediate past chairman of the House of Delegates;

~~(b) One (1) member of the Association appointed annually by the Executive Committee;~~

~~(d)~~ (c) The chief elected officer of each Division who shall serve ex officio during the officer’s term, provided said Division has not less than seven hundred and fifty (750) Association members on the first day of the fiscal year of the Association. The chief elected officer of each Division with less than seven hundred and fifty (750) Association members shall be entitled to attend Advisory Council meetings as an Observer but will not be a member of the Advisory Council. The chief elected officer of each Division may designate in writing to the Chairman of the Advisory Council for one meeting only of the Advisory Council the chief elected officer’s designated representative from such Division’s executive committee who shall at such meeting have the authority, including the right to vote, of such chief elected officer. The written designation must be received by the Chairman of the Advisory Council not less than ten days prior to such meeting. Like designations may be made for subsequent meetings.

(d) Each United States Section and International Region with not less than seven hundred and fifty (750) Association members shall be entitled to elect one Advisory Council member for up to five thousand (5,000) Association members within such section or region. Each United States Section and International Region with less than seven hundred and fifty (750) Association members will elect for a three (3) year term an Observer to attend Advisory Council meetings but who will not be a member of the Advisory Council except as otherwise provided in these Bylaws. If a Section or a Region which elected an Observer has seven hundred and fifty (750) or more Association members on the first day of any fiscal year of the Association, such Observer shall become a member of the Advisory Council as of that date and continue as such for the remainder of the Observer’s three (3) year term. A Section or Region shall be entitled to elect an additional Advisory Council member for each additional five thousand (5,000) members, or any fraction thereof. For the purposes of this subparagraph (d), the number of members of a section or region shall be determined as of the first day of the Association’s fiscal year in which an election is to occur. Once elected, an Advisory Council member from a Section or Region shall serve for three (3) years, regardless of the number of members in such section or region during the term of that Advisory Council member.

SECTION 11. Observers at Advisory Council Meetings

The Advisory Council will invite the following Observers to attend its meetings:

(a) The Executive Director;

(b) The President;

(c) The Chairman of the House of Delegates;

(d) The chief elected officer of each Technical Division that has less than seven hundred and fifty (750) Association members, provided, that the Technical Division would otherwise qualify to elect a member of the Advisory Council were its membership not less than seven hundred and fifty (750) Association members; and

(e) The elected representative from any United States Section or International Region that has less than seven hundred and fifty (750) Association members, provided, that the United States Section or International Region would otherwise qualify to elect a member of the Advisory Council were its membership not less than seven hundred and fifty (750) Association members.

Observers are not Advisory Council members, may not vote, and will not attend executive sessions of the Advisory Council unless authorized to do so by a vote of the Advisory Council.

ARTICLE VI. ~~REGIONAL~~ UNITED STATES SECTIONS, INTERNATIONAL REGIONS, AND TECHNICAL DIVISIONS

SECTION 1. ~~Regional~~ United States Sections and International Regions

United States Sections shall be the:

(a) Eastern Section;

(b) Mid-Continent Section;

(d) Gulf Coast Section;

(e) Rocky Mountain Section; and

(f) Pacific Section;

as constituted on January 1, 19981999.

International Regions shall be the:

(a) Canadian Region;

(b) Mexican, Central American, and South American Region;

(d) African Region;

(e) Asian/Pacific Region; and

(f) Middle Eastern Region.

The Executive Committee shall prior to August 1, 1998 1999, assign countries to each International Region and shall designate an interim president of each International Region who shall coordinate the initial election of officers, Delegates to the House of Delegates, and a member or members of the Advisory Council (if the Region qualifies for such member or members).

Regional Sections may be established upon the application of interested individuals or groups and upon the recommendation of the Executive Committee at the annual meeting of the House of Delegates. Subsequent to August 1, 1998 1999, the composition of each Section and Region may be revised, individual Sections and Regions may be dissolved, and additional Sections and Regions may be established upon application of interested individuals and upon the recommendation of the Executive Committee by vote at the annual meeting of the House of Delegates. The internal affairs of such Sections and Regions shall be administered by each Section and Region consistent with the purposes and policies of this Association.

Each Section and Region shall be entitled to elect, subject to the provisions of Article V, Section 8, subparagraph (d), of these Bylaws, from among Association members in such Section or Region, a councillor or councillors to serve for a three (3)-year terms as a elected members of the Advisory Council. Each United States Section and International Region with less than seven hundred and fifty (750) Association members shall be entitled to elect an Observer as provided in Article V, Section 8, subparagraph (d), of these Bylaws. Each such councillor and Observer shall be elected by ballot, submitted to all Association members of the respective Section or Region, from among not less than two candidates nominated by the Section or Region governing body or by submission of a petition of nomination signed by not less than ten (10) fifty (50) members of such Section or Region and delivered to the Section or Region president at least 30 days prior to start of said election. Vacancies in councillor or Observer positions shall be filled by election to be held within 120 days of said vacancy.

ARTICLE VII. AFFILIATED SOCIETIES AND ASSOCIATED SOCIETIES

SECTION 1. Affiliated Societies

MOTION: to Amend the Special Resolutions Committee Amendment to the International Representative Committee Amendment: Clint Moore moved/George Eynon seconded; to amend Article V. Advisory Council, Section 8. Composition and Terms of Office as follows:

(a) The [two (2) most] immediate past-~~president and the two (2) former~~ presidents ~~who have served most recently~~ or their designated representative from their respective Executive Committees, and the [two (2) most] immiediate past chairmaen of the House of Delegates. (Exhibit "D" — The "2 for 2" Amendment)

MOTION: to vote on "2 For 2" Amendment by ballot: Clint Moore moved/seconded; to vote on The "2 For 2" Amendment by ballot."

THE MOTION TO VOTE BY BALLOT FAILED.

THE "2 FOR 2" AMENDMENT TO THE SRC AMENDMENT FAILED.

THE SRC AMENDMENT TO THE IRC AMENDMENT MOTION CARRIED.

The IRC AMENDMENT, AS AMENDED BY THE SRC AMENDMENT CARRIED.

MOTION: Amendment #2 as set forth in the February, 1999 Newsletter (Exhibit "A"): Pete Rose moved on behalf of the Constitution and Bylaws Committee; Bylaw amendment proposed by the House of Delegates at its meeting of May 17, 1998 to admit no additional Junior members subsequent to April 11, 1999, to eliminate the classification of Junior membership as of April 11, 2004, to provide for the transfer of Junior members as of April 11, 2004, to the membership category of Associates, and to provide for certain Associates to pay one-half of Active membership dues under certain circumstances. This amendment would amend Section 1 and Section 6, Article 1, and Section 3, Article XIII, of the AAPG Bylaws as follows:

[Strikeouts — deletions; underlining — additions]

ARTICLE I. MEMBERSHIP

SECTION 1. Membership

Membership in the Association shall consist of the following classifications:

(a) Active Members

(b) Emeritus Members

(d) Juniors (until May 17, 2003)

(e) Students

(f) Associates

SECTION 6. Juniors

Subject to the other provisions of this Section 6, aAny graduate with a major in geology or an allied science from a college of acceptable academic standards may apply for Junior membership provided that:

(a) The applicant is engaged in geological exploration or research; or

(b) The applicant is engaged in teaching geology.

Any application for Junior membership pending on April 11, 1999, shall be considerd as an application for Associate membership as of such date and no person may apply for admission as or be admitted as a Junior member after that date. The Junior memberhip classification will be eliminated effective May 17, 2003, and Junior members on that date shall automatically become Associates.

ARTICLE XIII. DUES

SECTION 3. Dues Schedule and Billing

Add the following as a new subparagraph (e) and re-letter current subparagraphs (e) and (f) as subparagraphs (f) and (g), respectively.

(e) An Associate who applied for Associate membership subsequent to April 11, 1999, and who has completed the degree requirments, but not the experience requirements, for Active memberhsip shall pay one-half of the regular Active membership dues for not more than four (4) years while not having satisfied such experience requirements and shall pay regular Associate dues thereafter while an Associate.

MOTION CARRIED.

MOTION: Amendment #3 as set forth in the February, 1999 Newsletter (Exhibit "A"): Pete Rose moved on behalf of the Constitution and Bylaws Committee; Bylaw amendment suggested by the Advisory Council and proposed by the Executive Committee to provide consistency with Section 8, Article V, of the AAPG Bylaws, by the House of Delegates at its meeting of April 25, 1993. This amendment would amend Section 9, Article V, of the AAPG Bylaws as follows:

[Strikeouts — deletions; underlining — additions]

ARTICLE V. ADVISORY COUNCIL

SECTION 9. Meetings

The Advisory Council shall meet at least once each year during the annual meeting of the Association, and shall submit annual reports to the Executive Committee. Additional meetings may be held at the call of the Chairman. A quorum shall consist of a simple majority of members. Robert’s Rule of Order shall apply at all meetings. No proxies, other than as provided in Section 8 of this Article, shall be allowed and no alternates for absentee members may be appointed. Mail canvasses may be conducted when necessary for interim action requested by the Executive Committee.

MOTION CARRIED.

MOTION: Amendment #4 as set forth in the February, 1999 Newsletter (Exhibit "A"): Pete Rose moved on behalf of the Constitution and Bylaws Committee; Bylaw amendment proposed by the Executive Committee to provide chairmen and vice-chairmen of AAPG committees with three (3) year terms of office and to provide the President with authority to remove committee chairmen, vice-chairmen, and members. This amendment would amend Section 2, Article VIII, of the AAPG Bylaws as follows:

[Strikeouts — deletions; underlining — additions]

ARTICLE VIII. COMMITTEES

SECTION 2. Appointment and Tenure

The President shall appoint all committee chairmen, vice-chairmen, and other committee members, and fill vacancies whenever they occur, except where otherwise specified in these Bylaws. The Executive Committee shall determine the number of members of each standing committee. The ~~Executive Committee~~ President may remove any committee chairman, vice-chairman, or other member with or without cause. The term of office of a member of a standing committee, unless otherwise provided in these Bylaws, shall be three (3) years beginning July 1. ~~Appointments of chairmen and vice chairmen shall be fore one (1) year beginning July 1.~~ Members of standing committees (other than chairmen and vice-chairmen) shall serve in rotating terms,. oOne-third (1/3) of the members of each standing committee (other than the chairman and vice-chairman), unless otherwise provided, shall be appointed each year. Appointments of chairmen and vice-chairmen shall be for three (3) years beginning July 1. Each chairman and vice-chairman of a committee shall be a member of such committee by virtue of his or her office. Committee members shall be Association members of any classification.

MOTION: to amend the above motion: Clint Moore moved/Lowell Lischer seconded;

[Strikeouts — deletions; underlining — additions; bold — amendments]

The President shall [annually] appoint all committee chairmen, vice chairmen, and other committee members, and fill vacancies whenever they occur, except where otherwise specified in these Bylaws. The Executive Committee shall determine the number of members of each standing committee. The [Executive Committee] ~~President~~ may remove any committee chairman, vice-chairman, or other member with or without cause. The term of office of a member of a standing committee, unless otherwise provided in these Bylaws, shall be three (3) years beginning July 1. ~~Appointments of chairmen and vice-chairman and shall be fore one (1) year beginning July 1.~~ Members of standing committees (other than chairmen and vice-chairmen) shall serve in rotating terms,. oOne-third (1/3) of the members of each standing committee (other than the chairman and vice-chairman), unless otherwise provided, shall be appointed each year. Appointments of chairmen ~~and vice-chairmen~~ shall be for three (3) years [and vice-chairmen for one (1) year] beginning July 1. Each chairman and vice-chairman of a committee shall be a member of such committee by virtue of his or her office. Committee members shall be Association members of any classification. (Exhibit "D" — see Substitute to the Amendment Pertaining to: Committees and Their Composition.)

MOTION: to amend the above amendment: Brenda Cunningham moved/seconded; to refer this motion, with a sense of support for the amendment, back to the HOD Constitution and Bylaws Committee for clarification. There is a lack of detail and confusion over whether all the chairs will be appointed at one time rather than being staggered.

MOTION: to table the referral motion to be reconsidered later: Brenda Cunningham moved/seconded.

MOTION CARRIED. (Clint Moore and legal counsel, Craig Blackstock met outside of the House of Delegates Meeting to clarify the amendment.)

TABLE REMOVED: Brenda Cunningham

MOTION: Clint Moore moved/no second; to withdraw the composition amendment as proposed by Clint Moore, in favor of new amendment:

Above proposed amendment was removed with no objection.

MOTION: to amend the Article VIII. Committees, Section 2. Appointment and Tenure amendment: Clint Moore moved/seconded; The new language shall read:

[Strikeouts — deletions; underlining — additions; bold — amendments; double underlining — reinstate; double strikeouts — remove in amendment]

The President shall appoint all committee chairmen, vice-chairmen, and other committee members, and fill vacancies whenever they occur, except where otherwise specified in these Bylaws. The Executive Committee shall determine the number of members of each standing committee. The [Executive Committee] may remove any committee chairman, vice-chairman, or other member with or without cause. The term of office of a member of a standing committee, unless otherwise provided in these Bylaws, shall be three (3) years beginning July 1. ~~Appointments of chairmen and vice-chairmen shall be for one (1) year beginning July 1.~~ Members of standing committees (other than chairmen and vice-chairmen) shall serve in rotating terms,. oOne-third (1/3) of the members of each standing committee (other than the chairman and vice-chairman), unless otherwise provided, shall be appointed each year. Appointments of chairmen and vice-chairman shall be for three (3) years beginning July 1.[No chairman of a standing committee may serve as such for more than three (3) consecutive years.] Each chairman and vice-chairman of a committee shall be a member of such committee by virtue of his or her office. Committee members shall be Association members of any classification.

MOTION CARRIED.

MOTION: Amendment #5 as set forth in the February, 1999 Newsletter "Exhibit "A": Pete Rose moved on behalf of the Constitution and Bylaws Committee; Bylaw amendment proposed by the House of Delegates at its meeting of May 17, 1998 to provide for members pleading guilty to certain crimes to be subject to the provisions of the alternative procedure set forth in Section 8, Article XI, of the AAPG Bylaws and to define the term "members" for the purposes of grievance proceedings under Article XI. This amendment would amend Section 8, Article XI, of the AAPG Bylaws and add a new Section 9, Article XI, to the AAPG Bylaws.

[Strikeouts - deletions; underlining - additions; bold - notation]

ARTICLE XI. GRIEVANCE PROCEEDINGS

SECTION 8. Alternative Procedure

Any member who pleads guilty to a misdemeanor involving moral turpitude or to any felony may be expelled from membership in the Association upon a majority vote of the full Executive Committee of the Association.

Any member who does not plead guilty to but is convicted of a misdemeanor involving moral turpitude or of any felony may be suspended from membership in the Association upon a majority vote of the full Executive Committee of the Association. ~~A member whose~~ If such a conviction is reversed on appeal or ~~which~~ is the subject of an executive pardon, the member shall be reinstated to membership. [Paragraph break deleted.] ~~A member whose~~ If such a conviction is upheld on final appeal, the member may be expelled from membership in the Association upon a majority vote of the full Executive Committee of the Association.

In the event that expulsion of a member so pleading guilty or suspension or expulsion of a member so convicted is proposed, a date shall be set for a hearing thereon and for consideration by the Executive Committee of such proposed suspension or expulsion. The member shall be given notice in writing of the date and place for the hearing, mailed to the member by registered mail to the member’s last-known post office address not less than thirty (30) days before said date, accompanied by a copy of a court document indicating such plea of guilty or a copy of the judgment or other document indicating such conviction, a copy of any applicable order of an appellate court, and a copy of this Section. At the hearing the member may appear before the Executive Committee with legal counsel, may submit oral or written statements to the Executive Committee, and may present witnesses to testify on the member’s behalf before the Executive Committee. The Executive Committee shall have the right to cross-examine the member and any witnesses presented by the member on the member’s behalf. At the member’s option, the member may, by registered letter addressed to the President of the Association at Association headquarters, postmarked not less than ten (10) days prior to the date of the hearing, request the Executive Committee to consider the matter on the basis of a written statement by the member accompanying such a letter without the personal appearance of the member before the Executive Committee. The Executive Committee, if such oral or written statements or testimony of witness are presented, shall consider said statements and testimony prior to voting on the suspension or expulsion of the member.

A member expelled from the Association under the procedure stated above shall be ineligible for reinstatement to membership unless reinstated by a unanimous vote of the full Executive Committee of the Association.

SECTION 9. Definition

The term "member" as used in this Article XI shall refer to a member of the Association of any classification.

MOTION CARRIED.

George Eynon and Rich Green distributed the Report of 1998/99 Constitution and Bylaws Committee, AAPG House of Delegates to each delegate. Peter R. Rose presented the report to the delegation. (Exhibit "E")

MOTION: Pete Rose moved/seconded; to accept the Report of 1998/99 Constitution and Bylaws Committee, AAPG House of Delegates including resolutions: recommending that the Constitution and Bylaws Committee draft a proposed Bylaw amendment for consideration at the 2000 Convention in New Orleans. That the Constitution and Bylaws Committee shall prepare a formal Amendment to Article II Section 10 and Article V, Section 5 of the Bylaws, to be considered by the House at the next annual meeting, to wit:

[Strikeouts - deletions; underlining - additions; bold - notation]

Article II, Section 10:

(1) delete the words ~~recommend~~ and ~~or more~~ and insert the word select for each of the officer candidates.

(2) delete the section regarding Executive Committee approval of candidates.

(3) insert the following sentence: The Advisory Council shall select the two suitable candidates for each Association office as provided in these Bylaws.

(4) modify the case of a tie vote being cast by the Advisory Council with deletion of Executive Committee and inserting of Advisory Council.

(5) Change corresponding language in Article V, Section 5 to be consistent with changes in Article II, Section 10.

Article II. OFFICERS AND EXECUTIVE DIRECTOR

SECTION 10. Election of Officers

These officers shall be elected from among the members of the Association by means of secret ballot in the following manner: not later than June 30 of each year the Advisory Council shall annually ~~recommend~~ select two (2) ~~or more~~ candidates each for the offices of Vice President and President-Elect, and biennially ~~recommend~~ select two (2) ~~or more~~ candidates each for offices of Secretary and Treasurer and one (1) or more candidates for the office of Editor to stand for election during the following fiscal year, and, if elected, to serve during the second succeeding fiscal year. The Council’s recommendations shall thereafter be considered by the Executive Committee which shall annually approve two (2) candidates each for the offices of Vice President and President-Elect, and biennially approve two (2) candidates each for the office of Secretary and Treasurer and one (1) or two (2) candidates for the office of Editor. The Advisory Council shall select the two suitable candidates for each Association office as provided in these Bylaws. The names of approved candidates shall be published in the Bulletin or by other suitable means ninety (90) days prior to distribution of ballots to members. Additional nominations may be made by written petition of fifty (50) or more members in good standing received at Association Headquarters not later than November 15 following. The Executive Committee shall then prepare a printed ballot, listing the candidates for each office, and one (1) ballot shall be mailed to each member on or before April 1. Marked ballots returned to and received by the Association after May 15 shall not be counted. The Ballot Committee shall count the ballots promptly after May 15 and report the results to the President. A plurality of all votes cast for an office is necessary for election. In case of a tie vote the ~~Executive Committee~~ Advisory Council shall cast one (1) additional deciding vote.

Article V, Section 5:

(1) replace the word "recommend" with select only two

(2) insert the following new sentence: These candidates shall be the only nominees for the designated office, unless otherwise provided for in these bylaws.

(3) insert a new sentence at the end of Section 5, to wit: No person shall be considered for candidacy by the Advisory Council unless he or she has delivered to the Council a signed commitment to run if nominated and serve if elected.

ARTICLE V. ADVISORY COUNCIL

SECTION 5. Nominations

The Advisory council shall ~~recommend~~ select only two suitable candidates for each Association office as provided in these Bylaws. These candidates shall be the only nominees for the designated office, unless otherwise provided for in these bylaws. No person shall be considered for candidacy by the Advisory Council unless he or she has delivered to the Council a signed commitment to run if nominated, and serve if elected.

MOTION CARRIED. (Note: the required procedure was not followed and the resolution was determined illegal after the meeting by legal counsel, Craig Blackstock.)

MOTION: to amend the above motion: Jack Edwards, Rocky Mountain Association of Geologists, moved/seconded; to add 1.) an external audit of the AAPG at least every five years and 2.) have an outside management consultant review the operational procedures that are documented within our Constitution and Bylaws.

MOTION FAILED.

9. RULES AND PROCEDURES COMMITTEE

Lowell K. Lischer, Chair of the Rules and Procedures Committee reviewed the proposed changes to the Rules and Procedures.

MOTION: to accept the proposed amendments to the Rules and Procedures of the House of Delegates as follows (Exhibit "F"), Lowell Lischer moved for the committee;

The following changes are proposed for consideration.

[Strikeouts - deletions; underlining - additions]

1. Title: AMERICAN ASSOCIATION OF PETROLEUM GEOLOGISTS RULES AND PROCEDURES OF THE HOUSE OF DELEGATES

2. I.B. The Chairman of the Nominations and Election shall provide each candidate for House office with a copy of Part A of the Election Campaign Policy as adopted by the AAPG Executive Committee ~~in January, 1988~~ on April 22, 1997, at the time the candidate is officially notified of the candidate’s nomination.

3. II.C. 1. The proposed agenda for any meeting shall be mailed to the Delegates at least thirty-five (35) days before the date set for the meeting.

2. Reports for the meeting shall be submitted in writing in sufficient time prior to the meeting to be distributed to the Delegates not later than two (2) weeks prior to the date set for the meeting.

4. III.A.1.a. The Nominations and Election Committee shall consist of ~~one (1) member from each AAPG Regional Section and one (1) member from an Affiliated Society not established within a Regional Section~~ seven (7) members, including the Chairman, with at least one (1) member from each United States Section and one (1) member representing an International Region.

Note: This change shall be necessary if the Constitution & Bylaws proposal for the establishment of International Regions is approved.

5. III.A.1.g. The Honors and Awards Committee shall consist of ~~one (1) member from each AAPG Regional Section and one (1) member from each of any two (2) Affiliated Societies not within a Regional Section~~ seven (7) members, including the Chairman, with at least one (1) member from each Untied States Section and one (1) representing an International Region.

Note: This change shall be necessary if the Constitution and Bylaws proposal for the establishment of International Regions is approved.

6. III.A.1.g. This committee shall forward the ~~name of a candidate~~ names of all candidates to the Chairman of the House of Delegates for consideration as the recipient of ~~each award established pursuant to this subsection~~ the following:

House Certificate of Merit — Presented yearly to the outgoing Chairman of the House of Delegates and any other officers chosen to be so recognized at the end of their terms of office.

House Long Service Award - Presented in recognition of persons who have served as Delegates for a minimum of four terms and have, in addition, taken an active role in the affairs of the House. Annual presentation is not required and there shall be no limitation of the number of annual recipients.

Distinguished Member of the House — Presented in recognition of the unique or exemplary service to the House through committee work. Chairing of committees and services as an officer will be considered, but not required. Annual presentation is not required and there shall be no limitation of the number of annual recipients.

Honorary Member of the House — The highest award of the House, presented at the annual meeting in recognition of a record of consistent, dedicated, and exemplary service to the House of Delegates through committee work and officer service (not required). Annual presentation is not required and there shall be no limitation of the number of annual recipients. Past recipients shall be invited to and publicly recognized at the annual meeting].

7. III.A.1.g. ~~The awards shall be given at the awards ceremony at the AAPG annual meeting.~~ The Distinguished Member of the House and Honorary Member of the House Awards shall be presented at the awards ceremony at the AAPG annual meeting. Presentation of the House Certificate of Merit and House Long Service Awards will be made at the annual meeting of the House of Delegates.

8. III.A.1.g. New ~~Awards shall~~ awards may be established as follows:

9. IV. ~~IV. UNAFFILIATED COUNTRY DELEGATES . . .~~

Delete the entire section

Note: This change shall be necessary if the Constitution & Bylaws proposal for the establishment of International Regions is approved.

10. V. V. AMENDMENTS . . .

Renumber IV. AMENDMENTS

Note: This change shall be necessary if the Constitution & Bylaws proposal for the establishment of International Regions is approved and current section "IV UNAFFILIATED COUNTRY DELEGATES" is thereby eliminated.

MOTION: to amend above amendment: Clint Moore moved/seconded; that the Nomination and Election Committee and Awards Committees shall consist of one member from each Region and Section, with not less than 750 members and an additional member from each Region and Section with more than 5,000 members.

MOTION to amend CARRIED.

MOTION CARRIED to accept the proposed amendments to the Rules and Procedures of the House of Delegates.

10. NOMINATION AND ELECTION COMMITTEE

Donald W. Lewis, Chair of the Nomination and Election Committee, recognized the committee stating that there is one member on the committee from each section, plus one international representative from the Canadian Society. The following slate of candidates were introduced to the House (Exhibit "G"):

Chairman-Elect: Lowell K. Lischer and James P. Rogers

Secretary/Editor: Joan R. Barminski and Deborah K. Sacrey

Chairman Mairs asked for additional nominations from the floor, and there were none.

MOTION: to accept the slate of candidates as presented:

MOTION CARRIED, and ballots were distributed for voting.

11. Report of the Future of Earth Scientists Committee

In the absence of Chairman Charles F. Dodge, Donna Anderson summarized the report of the Future of Earth Scientists Committee and recognized the committee.

12. Report of the Resolutions Committee

Valary L. Schulz, Chair of the Resolutions Committee, reported that formal application for affiliation has been submitted by the Florida Association of Professional Geologists and Polish Geological Society. Formal application for association has been submitted by the Society of Independent Professional Earth Scientists and The Geological Society. The Executive Committee, with the aid of legal counsel, has determined that the societies’ constitutions are compatible with that of the AAPG.

Chairman Mairs introduced Professor Andrzej Slaczka, President of the Polish Geological Society who reported on the society.

Chairman Mairs introduced Edmund Nickless, Executive Secretary for The Geological Society who reported on the society.

MOTION: to adopt a resolution to approve the applications for affiliation and association for the societies: Valary Schulz, on behalf of the Resolutions Committee.

MOTION CARRIED.

13. Report of the Newsletter Committee

Jean Lemmon, Chair of the Newsletter Committee, recognized the committee and reported the committee has published three issues of the House of Delegates Newsletter, "Delegates Voice." The newsletter serves as a communications tool and a publication where committee reports and letters can appear. The letters to the editor can be found on the Web site: www.aapg.org/official. The newsletter is e-mailed to international members.

14. Report from the Honors and Awards Committee

George C. Eynon, Chair of the Honors and Awards Committee stated the committee is awaiting the approval of the awards by the House; therefore, there is not a formal report from the committee. The new committee, which will be reconstituted under the new format, will administer nominations in the coming year. The awards will be presented for the first time in New Orleans.

15. Ad Hoc Committee Reports

Edward W. Heath, presented a report on the Joint HOD & DPA Committee on Grievance Procedures (Exhibit "H").

16. Ad Hoc Committee on Membership

Martha Lou Broussard, presented a report on the HOD Ad Hoc Committee on Membership (Exhibit "I").

17. Ad Hoc Elected Editor Committee

John R. Hogg, presented the report on the Ad hoc Elected Editor Committee (Exhibit "J").

MOTION: to accept the report and adopt a resolution for amendment: John Hogg moved for committee; to request the Constitution and Bylaws Committee prepare amendments for presentation at the House of Delegates meeting in New Orleans in the Spring of 2000. The five-part resolution for amendment is as follows:

1. The AAPG editor is charged with policy oversight and editorial content of all technical publications, Bulletin, special publications, Web site, course notes, etc.

2. The AAPG editor shall be selected following the procedure outlined in the approved flow sheet (Exhibit "J"), but the Editor shall be selected as an elected officer from at least two (2) candidates offered to the membership on a normal ballot.

3. That the AAPG Secretary is charged with policy oversight of all non-technical publications and communications, the AAPG Explorer, the Newsletter and non-technical materials on the web site.

4. That the AAPG editor’s term shall be restricted to one three-year term and shall not be allowed to succeed themselves.

5. The Committee supports and requests an All-Member Survey on the Bulletin to be mailed to all Association members by direct mail or as a postcard mailout contained within the Explorer.

MOTION: To amend above motion. John Hogg moved/no second; to remove Item #5 (No vote taken on the amendment.)

MOTION CARRIED AS AMENDED.

18. AAPG Officers, Division Presidents, Chairman of the AAPG Foundation and Executive Director Reports

Delegates heard reports from AAPG Officers, Division Presidents, Chairman of the AAPG Foundation and the Executive Director. (Exhibit "K")

19. Results of House Officer Election

Donald W. Lewis announced the results of the election for the 1999-00 House officers as follows: Chairman-Elect, Lowell K. Lischer and Secretary/Editor, Deborah K. Sacrey.

20. Adjournment

There being no further business, Chairman Mairs adjourned the meeting at 3:08 p.m.

___________________________________ Jean R. Lemmon, Secretary/Editor