Deadlines for AAPG House of Delegates 2012-13

• Proposed Constitution and/or Bylaws changes, if published in the Explorer, need to be submitted for the February 2013 issue. January 1, 2013 (90 days before the annual meeting**; deadline for the Explorer is the 1st day of the preceding month.)
• Mid-Year Leadership Meeting of officers, chairs, invitees, Executive Director and President. November 30 -December 2, 2012, Boulder, Colorado.* (At least 100 days before the annual meeting.)
• Proposed changes to the AAPG Bylaws must be published. If Explorer publication deadline was missed, an alternate means of publication must be made to the voting membership.** February 19, 2013, (90 days before the annual meeting.)
• Proposed changes to the Rules & Procedures of the House must be in the hands of the Chair, HoD.* February 19, 2013 (90 days before the annual meeting.)
• Proposed changes to the Rules & Procedures of the House must be mailed to the Delegates if not previously published in the DV.* March 21, 2013 (60 days before the annual meeting**; deadline for the Explorer is the 1st day of the preceding month.)
• Proposed changes to the Constitution must be sent to the voting membership if not included in a previous mailing or publication.** March 21, 2013 (60 days before the annual meeting**; deadline for the Explorer is the 1st day of the preceding month.)
• Committee and Officer written reports received at Headquarters for printing. March 1, 2013
• Last day for mailing meeting agenda and pertinent enclosures to the Delegates.* April 14, 2013 (35 days before the annual meeting.)
• Last day for mailing comments re proposed amendments to Delegates.** April 19, 2013 (30 days before the annual meeting.)
• Receipt of PowerPoint slides for House Meeting. April 28, 2013
• Names of appointed alternate delegates should be in Headquarters office.* & ** May 3, 2013 (15 days before the annual meeting.)
• Delegates Reception: AAPG Annual Convention, Pittsburgh, PA. May 18, 2013
• Annual Meeting of the House of Delegates, Pittsburgh, PA. May 19, 2013
• Minutes Approval Committee should have completed review and approval of 2011 minutes.* July 18, 2013 (60 days after the annual meeting.)
• Last day to mail ballot to members regarding Constitution changes.*** July 18, 2013 (60 days after the annual meeting.)

Note: Bylaws changes approved by the HoD are effective immediately and do not require a vote of the membership.

*HoD Rules & Procedures | **AAPG Bylaws | ***AAPG Constitution