The Resolutions Committee has not received any solicitations from Societies that wish to become Affiliated Societies of the AAPG. The Committee is responsible for the disassociation of Affiliated Societies as per the new Rules and Procedures. The first part of this responsibility is to contact those Affiliated Societies that have not sent delegates to the HoD Annual Meetings for at least two years in a row. Attendance at the HoD meeting is a responsibility of the Affiliated Societies so that their members are represented in the AAPG’s business. It is also a means to ascertain if an Affiliated Society is still active.
The Committee attempted to contact 8 societies that did not send delegates to the convention in the past two years. Additionally, as per the Rules and Procedures, if the Affiliated Society does not respond to the Resolutions Committee’s contacts within six months, Section III.A.1.e.2 directs the Chair of the House to certain actions to encourage appropriate representation of AAPG Active members at the House annual meeting. These actions are to send three personal letters, (1) to the Affiliated Society to encourage its participation, (2) to the appropriate Section President to request their involvement, and (3) to the members within the jurisdiction of that Society to advise them that they are not represented and to invite their attention to this matter. The Committee prepared the three letters, and HoD Chair Jeff Lund sent them out. The results of the Committee contacts, the letters sent by Chair Lund and the follow up by the Committee and AAPG staff are currently as follows:
- 7 Societies were contacted regarding disassociation.
- 6 Societies designated delegates as of this report.
- 1 Society is yet to respond.
The Geologic Society of Iowa will be contacted concerning disaffiliation.
Prior to the Annual Meeting on April 22, 2012, the Committee will be contacting the other Affiliated Societies that have not yet provided AAPG staff with a list of their delegates who will attend the meeting. Our goal is to have as many delegates present as possible. The committee is working with Chair Lund, Donna Riggs, Linda Burris and Regina Gill of the AAPG staff to ensure that missing delegates are found to attend the meeting. Currently the Geologic Society of Iowa may be reviewed by the committee to pursue the next phase of disassociation. We hope this will not be necessary by meeting time.
I wish to thank all my Committee Members, Chair Lund and the AAPG staff, especially Donna Riggs, Linda Burris and Regina Gill.