Section President’s Letter
Dear Section President
I am writing to let you know that the __________ Affiliated Society in your Section has not sent a delegate to the annual AAPG for the past two years. As this year’s Chair of the AAPG House of Delegates, I am contacting you directly to ask your help in calling on the ________ society to find out why they have not sent a delegate and to ascertain if the society is still active.
Delegate representation is not only a benefit but also a requirement of affiliation. The AAPG Rules and Procedures direct our Resolutions Committee to contact an Affiliated Society after two years of non-attendance at annual HoD meetings to encourage participation and to determine if they are still an active society. We attempted to do that last year for the ____________ society but either received no response or attendance at the last meeting. In accordance with the Rules and Procedures, I am contacting you today for the same purpose and have also sent letters to the Society President and to the Society members who are also AAPG members.
Often, the problem is a change in address or a lack of understanding that an Affiliated Society is required to send a delegate to remain active. Would you please contact the Society yourself to see if they are still active and contact us? Please feel free to give me a call or email, or contact Jeanne Harris in Denver at 303-534-0708 or firstname.lastname@example.org, who is currently the Chair of the Resolutions Committee, and let us know the Society’s status. If we do not hear from the Society or its members, our next step is to begin the process of disaffiliation. Thanks very much for your attendance to my request.
SS-David H. Hawk
AAPG HoD Chair