House of Delegates Business
Deadlines for 2008-09
| Date of Deadline | |
| Floating | Bylaws amendments proposed by resolution of the EC; HoD Officers and Chair, Constitution and Bylaws Committee; or 50 Members shall within 30 days be distributed to the EC, AC, Delegates, and any EC designees.** |
| September 30, 2008 Set date |
Officer Candidates List to the HoD Chair.* |
| October 31, 2008 Set date |
Awardees list to the HoD Chair.* Comments from EC, AC, Delegates and any designees regarding Bylaws amendments by resolution of the HoD.** Bios and photos of candidates and awardees need to be at Headquarters.** |
| November 30, 2008 Set date |
Count paid Active members by society/region for delegate entitlement.* |
| February 1, 2009 | Proposed Constitution and/or Bylaws Changes, if published in the EXPLORER,
need to be submitted for the March issue. |
| February 27, 2009 | Mid-Year Leadership Meeting of officers, chairs, invitees, Executive Director
and President on or before this date.* (100 days before the annual meeting.) |
| March 9, 2009 | Proposed changes to the AAPG Bylaws must be published. If EXPLORER publication deadline was missed, an alternate means of publication must be made to the voting membership.** Proposed changes to the Rules & Procedures of the House must be in the hands of the Chair, HoD.* |
| April 8, 2009 | Proposed changes to the Rules & Procedures of the House must be mailed to the Delegates if not previously
published in the DV.* Proposed changes to the Constitution must be sent to the voting membership if not included in a previous mailing or publication.** |
| April 15, 2009 | Committee and Officer written reports received at Headquarters for printing. |
| May 3, 2009 | Last day for mailing meeting agenda and pertinent enclosures to the Delegates.* (35 days before the annual meeting.) |
| May 8, 2009 | Last day for mailing comments re proposed amendments to Delegates.** (30 days before Annual Meeting.) |
| May 23, 2009 | Names of appointed alternate delegates should be in Headquarters office.* & ** (15 days before Annual Meeting.) |
| June 6, 2009 | Delegates Reception: AAPG Annual Convention, Denver, CO |
| June 7, 2009 | Annual Meeting of the House of Delegates, Denver, CO |
| August 6, 2009 | Minutes Approval Committee should have completed review and approval of 2009 minutes.* Last day to mail ballot to members regarding Constitution changes.*** |
Note: Bylaws changes approved by the HoD are effective immediately and do not require a vote of the membership.
*HoD Rules & Procedures **AAPG Bylaws ***AAPG Constitution (May 2008/rg)