Committee Report
Rules and Procedures PDF of Report
The 2007-08 Rules and Procedures committee consisted of Stephen A. Sonnenberg, chair; Bob Suydam, vice chair; Beverly DeJarnett; Chris Heath; Royce Carr; Rebecca Dodge; and Edith Wilson. The following changes are recommended for the rules and procedures to update them and keep them in accordance to the bylaws.
Proposed changes to the Rules and Procedures, 2008 (deleted language in strike-out and new language in bold).
I. MEMBERSHIP AND OFFICERS
B. The number of Active Members of the Association in each United States Affiliated Society and in each International Region as of November 30 of each year shall determine the number of Delegates to which each United States Affiliated Society and each International Region is entitled for the three year term beginning July 1 of the year following the November 30 deadline. The number of Active Members of the Association and number of Affiliated Societies in each International Region as of November 30 of each year shall determine the number of Delegates to which each International Region is entitled for the three year term beginning July 1 of the year following the November 30 deadline.
Discussion:
The applicable AAPG bylaw states:
Article IV. House of Delegates
Section 2. Apportionment of United States Affiliated Society Delegates and International Region Delegates Each United States Affiliated Society shall be entitled to one (1) Delegate for up to seventy (70) members of the Association and to one (1) additional Delegate for each additional seventy (70) members, or major fraction thereof, allocated to that society for voting purposes. Each International Region shall be entitled to one (1) Delegate for up to seventy (70) members of the Association and to one (1) additional Delegate for each additional seventy (70) members, or major fraction thereof, allocated to that Region for voting purposes; provided, however, that no International Region shall have fewer Delegates than one (1) Delegate for each Affiliated Society within the Region.
The reason for the modification of the Rules and Procedures is to be in accordance with the Bylaw. The way that the number of delegates is determined for U.S. Affiliated Societies and International Region is different.
Amended after publishing in December 2007 Delegates' Voice. The following was omitted.
III. COMMITTEES AND THEIR DUTIES
A. Standing Committees
1. g. The Honors and Awards Committee shall consist of one (1) member from each Region and Section with not less than seven hundred and fifty (750) members and one (1) additional member from each Region and Section with more than five thousand (5,000) members. The Committee Chairman shall be appointed from among the members. The members and the Committee Chairman shall serve staggered two (2) year terms. This committee shall forward names of all candidates to the Chairman of the House of Delegates for consideration by October 31st of each year as the recipient of the following:
Honorary Member of the House -- The highest award of the House, presented at the annual meeting in recognition of a record of consistent, dedicated, and exemplary service to the House of Delegates through committee work and officer service (not required). Annual presentation is not required and there shall be no limitation of the number of annual recipients. Past recipients shall be invited to and publicly recognized at the annual meeting.
Distinguished Member of the House -- Presented in recognition of the unique or exemplary service to the House through committee work. Chairing of committees and service as an officer will be considered, but not required. Annual presentation is not required and there shall be no limitation of the number of annual recipients.
House Long Service Award -- Presented in recognition of persons who have served as Delegates for a minimum of four terms and have, in addition, taken an active role in the affairs of the House. Annual presentation is not required and there shall be no limitation of the number of annual recipients.
House Recognition of Service -- Presented yearly to the outgoing Chairman of the House of Delegates and Secretary/Editor at the end of their term of office.
The Chairman, Chairman-Elect, and the Secretary/Editor of the House of Delegates shall by majority vote approve or disapprove each candidate as the recipient of the award for which he or she is named as the candidate. Only candidates selected by this committee may receive awards. The Distinguished Member of the House and Honorary Member of the House Awards shall be presented at the awards ceremony at the AAPG annual meeting. Presentation of the House Long Service Awards and the House Recognition of Service Awards will be made at the annual meeting of the House of Delegates.
Certificates of Service -- Presented in recognition of 9 years and 15 years service as a Delegate are to be automatically issued annually to Delegates reaching those milestones. The years of service are coumulative and do not have to be consecutive terms or full 3-year terms. All years of service as a Delegate will count toward these milestones including partial terms. Certificates of Service are not subject to the "Rules and Procedures for Granting Awards."
Rules and Procedures for Granting Awards
- All awards shall be given only to recognize persons for their service to the House of Delegates.
- Current membership in the House of Delegates is not required.
- The Honors and Awards Committee shall prepare the title and description of, and qualifications for, an award proposed by the committee to be established and shall forward the same to the Rules and Procedures Committee of the House of Delegates to be processed as set forth in subsection A.1.c of this Section III. An award will be presented in the years after the year the award is established.
- All awards shall be established by amendment to these Rules and Procedures.
- No HoD Honors and Awards Committee member shall receive an a HoD award while serving on that Committee.
- No AAPG member shall receive more than one House award in any one year. A member being voted two or more such awards in the same year shall retain the highest award and relinquish the lower one(s). The award ranking shall be 1) Honorary Member, 2) Distinguished Member, and 3) Long Service. This shall not preclude that member from receiving one or more of the other awards at a later time.
- No candidate for any of the offices listed in Article II, Section 13, subsection (a), of the AAPG Bylaws can be nominated for an a HoD award in the same year.
- Each year the Committee shall submit a confidential report to the Chairman-Elect listing the individuals considered that year for an award by the Committee but who were unavailable or ineligible for such award. The report shall be provided by the Chairman-Elect, upon his or her becoming Chairman, to the Honors and Awards Committee serving during his or her term of office; provided, however, that the report shall at all times be kept confidential.