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The Delegates' Voice > August 2005 > Delegate's Job
The American Association of Petroleum Geologists
Delegate Job Description
- The U.S. Affiliated Society Delegate or the International Region Delegate is an Active AAPG Member elected by Active AAPG Members in an affiliated society or international region.
- Delegates serve for a term of three years. When an affiliated society or international region is eligible for more than one delegate (one delegate for each 70 members) they should serve staggered terms. Any Delegate elected as a House Officer during the last year of Delegate's term automatically becomes a voting At-Large Member of the House for the term as Officer.
- All legislative affairs within the scope of the Constitution and Bylaws of AAPG are vested in the House of Delegates. Matters involving the external affairs of AAPG shall be referred to the AAPG Executive Committee. Bylaws are the responsibility of the House and the House must pass constitutional amendments before they are referred to the vote of the membership.
- Delegates serve as representatives of all AAPG members in a society area or international region whether or not the AAPG members are official members of any local or regional organization. Delegates are the appropriate channel through which individual members can bring influence to bear on the affairs of the Association.
- The Delegate is a member of the AAPG House of Delegates. The Chairman of the House is elected by its members. The Chairman presides at meetings of the House and serves on the AAPG Executive Committee as a voting member.
- The Delegate conveys to the society or region all-important acts of the House and of the Executive Committee. The Delegate reports the reactions and views of members to the House and to the Executive Committee through the Chairman of the House. Thus, each member of the Association is represented in the House and in the Executive Committee by the Delegate.
- To carry out the duties of a Delegate, the Delegate must be familiar with the Rules and Procedures of the House of Delegates and with the Constitution and Bylaws of the Association. The Delegate should be knowledgeable of the Association's current policies and programs as well as its customs and traditions.
- Delegates shall actively solicit applications from eligible geoscientists and those in related fields for membership in the Association.
- The Delegates pass upon the personal, professional, and moral qualifications of applicants from their area for AAPG membership and also process Certification information when requested. A Delegate should make appropriate inquiries of knowledgeable persons other than sponsors, compare opinions with other delegates from the same society and, if possible, get acquainted with each new applicant -- thus insuring a high level of ability and integrity in the membership of our professional organization.
- The Delegate should be present at each House meeting and vote upon all Association business that comes before the House. If unable to attend, a duly elected Alternate may represent the society or region. In case an Alternate is not available, the society or region may appoint a substitute alternate, whose name must be received at AAPG Headquarters 15 days prior to the meeting of the House.
- In societies or regions having more than two Delegates, the Delegates should organize and select a foreman or chairman. Frequent meetings should be held to consider membership applications to avoid any delay in processing. The review committee relies heavily on the opinions submitted by Delegates.
- Meetings of Delegates to discuss Association affairs are encouraged especially prior to the annual convention. Region and society officials should be invited to attend.