COMMITTEE REPORT
AAPG HoD Rules & Procedures
Proposals, 2005
As reviewed and approved by Craig Blackstock, AAPG Counsel
Suggested amendment to Article I of the AAPG House of Delegates Rules and Procedures to provide a record date for determining the membership of each United States Affiliated Society and International Region for calculation of the number of Delegates to the House of Delegates to which each such society and region is entitled.
Add new Section B as follows:
B. The number of Active Members of the Association in each United States Affiliated Society and in each International Region as of November 30 of each year shall determine the number of Delegates to which each United States Affiliated Society and each International Region is entitled at the next meeting of the House of Delegates.
Suggested amendment to Article I of the AAPG House of Delegates Rules and Procedures to provide for the Chairman-Elect to prepare a budget for the House of Delegates for the year in which such Chairman-Elect shall serve as Chairman of the House
Add new Section C as follows:
C. The Chairman-Elect of the House shall prepare a budget for the House for the Association's fiscal year in which the Chairman-Elect shall be Chairman of the House which budget shall be presented to the Executive Committee for consideration at the Executive Committee's first meeting of each fiscal year.
Suggested amendment to Article III, Section A, subsection 1.a, of the AAPG House of Delegates Rules and Procedures to provide for the Nomination and Election Committee to submit a confidential report as to certain individuals considered for nomination but not selected
III. COMMITTEES AND THEIR DUTIES
A. Standing Committees
1.a. The Nomination and Election Committee shall consist of one (1) member from each Region and Section with not less than seven hundred and fifty (750) members and one (1) additional member from each Region and Section with more than five thousand (5,000) members. The members including a Chairman shall be appointed for one (1) year terms. This committee will present to the annual meeting of the House a slate or slates of two (2) nominees for each of the officers to be elected by the House. The slate or slates with factual background data concerning each candidate shall be given to the Chairman of the House of Delegates by September 30th of each year for publication in The Delegates' Voice. In addition to the above duties, the Nomination and Election Committee shall be responsible for the administration of the election at the annual meeting. This shall consist of the distribution, collection, counting and reporting the results of the balloting pertaining to the election of officers. No member of the Nomination and Election Committee, while serving on that Committee, shall be considered for nomination as a House of Delegates officer. Each year the Committee shall submit a confidential report to the Chairman-Elect listing each individual considered that year for nomination by the Committee but who was unavailable or ineligible for nomination. The report shall be provided by the Chairman-Elect, upon his or her becoming Chairman, to the Nomination and Election Committee serving during his or her term of office; provided, however, that the report shall at all times be kept confidential.
Suggested amendment to Article III, Section A, subsection 1.g, of the AAPG House of Delegates Rules and Procedures to change the date by which names of candidates for honors and awards are to be submitted by the Honors and Awards Committee to the Chairman of the House
III. COMMITTEES AND THEIR DUTIES
A. Standing Committees
1.g. The Honors and Awards Committee shall consist of one (1) member from each Region and Section with not less than seven hundred and fifty (750) members and one (1) additional member from each Region and Section with more than five thousand (5,000) members. The Committee Chairman shall be appointed from among the members. The members and the Committee Chairman shall serve staggered two (2) year terms. This committee shall forward names of all candidates to the Chairman of the House of Delegates for consideration by September 30th October 31st of each year as the recipient of the following:
[Remainder of subsection 1.g to remain unaltered]
Suggested amendment to Article III, Section A, subsection 1.g, of the AAPG House of Delegates Rules and Procedures to prohibit individuals holding certain offices in AAPG from being nominated for a House of Delegates award
III. COMMITTEES AND THEIR DUTIES
A. Standing Committees
Amend clause (7) of subsection 1.g as follows:
(7) No candidate for an HoD office any of the offices listed in Article II, Section 13, subsection (a), of the AAPG Bylaws can be nominated for an HoD award in the same year.
Suggested amendment to Article III, Section A, subsection 1.g, of the AAPG House of Delegates Rules and Procedures to provide for the Nomination and Election Committee to submit a confidential report as to certain individuals considered for an award but not selected
III. COMMITTEES AND THEIR DUTIES
A. Standing Committees
Add new clause (8) at the end of subsection 1.g as follows:
(8) Each year the Committee shall submit a confidential report to the Chairman-Elect listing the individuals considered that year for an award by the Committee but who were unavailable or ineligible for such award. The report shall be provided by the Chairman-Elect, upon his or her becoming Chairman, to the Honors and Awards Committee serving during his or her term of office; provided, however, that the report shall at all times be kept confidential.