Committee Consensus -- Status of Issues
herein, are the results of the HoD leadership meeting at the GCAGS
convention in Austin on 31 October, 2002, inter-committee correspondence,
and the HoD mid year meeting on 10 January, 2003.
this proposed change to the Bylaws was requested by the Ethics
Committee and the resolution was passed by the AAPG Executive
Committee. Ed Heath reported on this issue, and in his opinion
"this increase in numbers is needed and justifiable". No unfavorable
comments have been received; the amendment as follows will be
published, and proposed at the annual meeting.
XI. GRIEVANCE PROCEEDINGS
SECTION 2. Investigation Procedure
Executive Director shall submit the changes to the Ethics Committee
of the Association which shall be a standing committee and which
shall consist of
three (3) five (5) members of
the technical division of the Association charged with conducting
the program or programs of certification of members in professional
categories and who shall be appointed by the Executive committee
of the Association for staggered three (3) year terms as members
of the Ethics Committee.
AAPG Ballot Committee made a formal request to the Executive Committee
that amendments to the AAPG Constitution and Bylaws be made to
allow for voting by e-mail, electronic, or other suitable means.
Paul English evaluated these proposed changes and added a fourth
necessary revision, as included below. Paul notes that there are
numerous other references to "mail" which allow interpretation
to include email. These changes will require 2 revisions to the
Constitution and 2 revisions to the Bylaws which will be published,
and proposed at the annual meeting.
Section 1. Mail, Electronic Mail, or Other Suitable Ballot by
to this Constitution may be made by a two-thirds (2/3) majority
vote of the members of this Association responding by mail,
electronic mail, or other suitable ballot.
5. Voting on Amendments
any proposed amendment shall be acted upon favorably by simple
majority vote of the House of Delegates, the Executive Committee
shall arrange for a ballot of members by mail, electronic mail
or other suitable means, within sixty (60) days after the annual
meeting of the House of Delegates and two-thirds (2/3) majority
favorable vote of the ballots received within sixty (60) days
of such mailing, electronic mail or other suitable distribution,
shall be sufficient to amend.
Section 10. Election of Officers
Committee shall then prepare a printed, electronic, or other suitable
ballot, listing the candidates for each office, and one (1) ballot
shall be mailed, electronically distributed, or distributed by
other suitable means to each member on or before April 1.
occurring in the office of President-Elect shall be filled by
mail, electronic mail or other suitable ballot by membership,
through a special election called by the Executive Committee.
3. Advisory Council
Experience Balancing Amendment:
the intent of balancing the experience level of the Advisory Council
whose members' terms are staggered with a schedule established
by the Executive Committee, the Advisory Council and the Executive
Committee approved a resolution to initiate a series of one-time
corrections to the terms of several Region representatives. It
was subsequently determined by counsel, Craig Blackstock, that
these corrections could be made by vote of the EC. Therefore,
no changes are proposed to the Bylaws.
4. Nomination by
Petition Procedures Amendment:
analysis of the procedures for nomination by petition was made
by Tom Ewing, and considerable discussion and comments were evoked.
It was decided by the majority of the committee, and confirmed
by the leadership of the house, that the current system is effective
and reasonable, and does not warrant change. There exist some
timing issues however, that ought to be addressed, and are proposed
here as changes to the Bylaws. Publication of candidates' names
in the Explorer rather than the Bulletin
was a request from AAPG staff, as the Explorer is
more nimble with respect to lead time for publication. The deadline
for submission of additional nominations by petition was advanced
by one month to thus advance the publication of the names, and
to allow for the candidates to be recognized at such Sectional
and Regional meetings as possible, without placing an undue burden
upon the petition candidates. Typically, candidates for office
are not selected by the Executive Committee until the Annual Convention
meeting, and not notified until shortly thereafter. Only at that
time, might a petition candidacy be initiated.
II. OFFICERS, EXECUTIVE DIRECTOR, AND ASSOCIATION POSITIONS
SECTION 10. Election of Officers
Executive Committee shall annually approve two (2) candidates
each for the offices of Vice President and President-Elect,
biennially approve two (2) candidates each for the offices of
Secretary and Treasurer and triennially approve two (2) candidates
for the office of Editor. Additional nominations may be made
by written petition of fifty (50) or more members in good standing
received at Association headquarters not later than October
15 following. The names of
shall be published in the Bulletin Explorer
or by other suitable means ninety (90) days prior to distribution
of ballots to members. Additional nominations may be
made by written petition of fifty (50) or more members in good
standing received at Association headquarters not later than
November 15 following. The Executive Committee shall
then prepare a…..
5. Selection Integrity
to promote fairness and impartiality in the AAPG officer nomination
and honors and awards process, and to protect the rights of all
members to compete for nominations and awards on an equal basis,
this amendment would eliminate members of the governing bodies
from consideration for those offices or awards. The following
amendment is proposed by a majority vote of the Officers of the
House of Delegates and the Chair of the Constitution and Bylaws
Committee of the HoD
II. OFFICERS, EXECUTIVE DIRECTORS, AND ASSOCIATION POSITIONS
SECTION 14: Limitations on Nomination and Honors & Awards
Members serving as any of the officers described in Article
II of these Bylaws, as officers of the House of Delegates, or
on the Advisory Council shall not be eligible to be nominated
for offices described in Article II of these Bylaws or selected
for an honor or award by the body on or in which they serve,
except for the House of Delegates' Recognition of Service Award.
(b) Candidates for the offices described in Article II of these
Bylaws, for officers of the House of Delegates, for members
of the AAPG Advisory Council representing United States Sections
or International Regions, or for president of any Technical
Division may not be selected to receive any honor or award by
any of these bodies during the period of their candidacy, unless
the honor or award has been announced prior to the announcement
of their candidacy.
Restriction of Executive Session Discussion:
being no consensus on this issue, it will be proposed as a discussion
item at the annual meeting. Through The Delegates' Voice,
George Eynon has addressed this issue with a considered and balanced
analysis, inviting comments. The delegates will have an opportunity
to discuss this issue within their delegations and societies prior
to the Salt Lake City meeting.
6. Filling of
Ewing noted that Article II, Section 11 calls for vacancies in
the offices of Vice President, Secretary, Treasurer, or Editor
to be filled by the Executive Committee, with no direction or
description of how that vacancy might be filled. Furthermore,
vacancies in the office of President-Elect shall be filled by
ballot through a special election called by the Executive Committee,
with no specification or guidance on how candidates are selected.
Additionally, the succession as a result of catastrophic loss
of several EC members has never been addressed. We would like
to present this issue for further discussion. Your comments please.
Valary Schulz, Chair
Constitution & Bylaws Committee of HoD
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