American
Association of Petroleum Geologists
Minutes
House
of Delegates Meeting
Houston, Texas
March 10,
2002
1. Call to Order and Introductions
The annual
meeting of the House of Delegates was called to order at 8:00 a.m.
by the Chairman of the House of Delegates, Edward D. Dolly. Chairman
Dolly introduced the officers of the House of Delegates, Terry L.
Hollrah, Chairman-Elect and Martin D. Hewitt, Secretary/Editor.
Chairman
Dolly also recognized the AAPG Past Presidents, Past Chairs of the
House, Executive Committee, Officer Candidates, Parliamentarian
and the Headquarters' staff.
2.
Annual Meeting Report - Jeffrey W. Lund
Jeffrey
W. Lund, General Chairman for the 2002 Houston annual meeting, was
introduced and provided a report of the 2002 Houston Convention.
3.
AAPG President's Report - Robbie R. Gries
AAPG President
Robbie R. Gries reported on initiatives being developed, finalized
or completed by the 2001-02 Executive Committee, including matters
on membership, access to digits, forming a publications aggregate,
re-vitalizing certain committees, publications, regions, GeoTours,
Popular Geology publications, diversity, electronic balloting, increases
in student outreach, expansion of AAPG's public outreach efforts,
best environmental practices, contributing to and working with TTC's,
teaching petroleum geology, publications pipeline, GEM program,
forward planning of international meetings, APPEX domestic and international,
increasing intersociety activity, publication backlog reduction
and increasing affiliated and associated society relationships.
4.
Executive Director's Report - Richard D. Fritz
The Executive
Director's report was presented by Richard D. Fritz.
5.
Report from the Chairman of the House - Edward D. Dolly
The Chairman's
report was presented by Chairman Edward D. Dolly. (Exhibit "A")
6.
Credentials Committee
MOTION:
Stewart Chuber moved to seat delegates Dave Campbell, Oklahoma
City Geological Society and Alain-Yves Huc, European Region. Motion
carried.
Stewart
Chuber, Co-Chair of the Credentials Committee, reported that from
a total of 248 elected delegates, the Credentials Committee cleared
207 voting delegates for the meeting. With 83% attendance, a quorum
was declared.
7.
Approval of the Agenda
MOTION: Dolly moved to approve, with modification, the agenda
for the 2002 meeting of the House. (Exhibit "B") Motion carried.
8. Approval of the Minutes
MOTION: Dolly moved to approve the minutes of the House
of Delegates meeting, June 3, 2001, held in Denver, CO, with the
amendment that reports are received, not accepted. Motion
carried.
The House
reports began with PowerPoint presentations.
9. Constitution and Bylaws Committee
George
Eynon, Chairman, introduced the Constitution and Bylaws Committee.
The Constitution
and Bylaws Committee's final report appears in the January 2002
issue of The Delegates' Voice. (Exhibit "C")
Resolution
for Amendment to provide for consultation of the AAPG governing
bodies on Bylaw amendments affecting them (COCBAP2)
ARTICLE
XIV. AMENDMENTS
SECTION
2. Amending Procedure
MOTION:
It was moved and seconded; to approve and amend the Bylaws: Article
XIV. Amendments, Section 2. Amending Procedure as follows:
Upon receipt
of such proposals, they shall be referred to the Chairman of the
House of Delegates, who shall then forward them to (a) the Executive
Committee and (b) to the Constitution & Bylaws Committee of
the House of Delegates for review and a report to be presented to
the members of the House of Delegates, in accordance with its Rules
& Procedures.
(b) Amendments proposed by resolution of the Executive Committee,
by resolution of a majority vote of the Officers of the House
of Delegates and the Chairman of the Constitution and Bylaws Committee
of the House of Delegates, ýr by fifty (50) members of the Association
shall within thirty (30) days of their receipt by the Chairman of
the House of Delegates be distributed to the Executive Committee,
the members of the House of Delegates, the Constitution and Bylaws
committee of the House of Delegates, the Advisory Council, and any
committee or member(s) of the Association designated by the Executive
Committee to receive them.
(c)
Each of the Advisory Council, committees or members of the
Association, and members of the House of Delegates to whom a proposed
amendment was distributed under these provisions bodies
and members receiving proposed amendments pursuant to Section 2,
paragraph (a) above, may submit comments to the Constitution
and Bylaws committee of the House of Delegates not less than thirty
(30) days prior to the annual meeting of the House of Delegates
at which the proposed amendment shall is to
be considered. The Chairman of the House of Delegates shall cause
all such comments to be sent with the proposed amendment to the
members of the House of Delegates prior to such annual meeting.
(d) Each of the bodies and members to receive proposed
amendments under Section 2, paragraph (b) above, may submit comments
concerning Aamendments proposed by resolution
of the House of Delegates shall within thirty (30) days
of their adoption be distributed to the members of the House of
Delegates, the Executive Committee, the Advisory Council, and any
Committee or member(s) of the Association designated by the Executive
Committee to receive them. Each of the Executive Committee, the
Advisory Council, committees or members of the Association, and
members of the House of Delegates to whom a proposed amendment was
distributed under these provisions, may submit comments
to the Constitution and Bylaws committee of the House of Delegates
not later than the next October 31st following the adoption
of the resolution and preceding the annual meeting of the
House of Delegates at which the proposed amendment shall be considered.
The Chairman of the House of Delegates shall cause all such comments
to be sent with the proposed amendment to the members of the House
of Delegates as provided in its Rules and Procedures.
Motion
carried.
Resolution
for amendment to require an Executive Committee five vote "super-majority"
to alter Advisory Council's officer nominations.
ARTICLE
II. OFFICERS AND EXECUTIVE DIRECTOR
SECTION 10. Election of Officers
MOTION:
It was moved and seconded; to approve and amend the Bylaws: Article
II. Officers and Executive Director, Section 10. Election of Officers
as follows:
These
officers shall be elected from among the members of the Association
by means of secret ballot in the following manner: not later than
June 30 of each year the Advisory Council shall annually recommend
two (2) or more candidates each for the offices of Vice President
and President-Elect, biennially recommend two (2) or more candidates
each for offices of Secretary and Treasurer, and triennially recommend
two (2) or more candidates for the office of Editor to stand for
election during the following fiscal year, and, if elected, to serve
during the second succeeding fiscal year. The Executive Committee
shall approve the candidates recommended in the order (if the Advisory
Council recommends candidates in a particular order) and for the
office recommended by the Advisory Council unless the Executive
Committee, by the affirmative vote of not less than five of its
members in each instance, alters the order in which candidates are
recommended or changes the office for which a particular candidate
is recommended; provided, however, that no person shall be a candidate
who declines such candidacy. The [Council's recommendations
shall thereafter be considered by the] Executive Committee
[which ]shall annually approve two (2) candidates
each for the offices of Vice President and President-Elect, biennially
approve two (2) candidates each for the offices of Secretary and
Treasurer and triennially approve two (2) candidates for the office
of Editor. The names of approved candidates shall be published in
the Bulletin or by other suitable means ninety (90) days
prior to distribution of ballots to members. Additional nominations
may be made by written petition of fifty (50) or more members in
good standing received at Association headquarters not later than
November 15 following. The Executive Committee shall then prepare
a printed ballot, listing the candidates for each office, and one
(1) ballot shall be mailed to each member on or before April 1.
Marked ballots returned to and received by the Association after
May 15 shall not be counted. The ballot committee shall count the
ballots promptly after May 15 and report the results to the President.
A plurality of all votes cast for an office is necessary for election.
In case of a tie vote the Executive Committee shall cast one (1)
additional deciding vote.
Motion
carried.
Resolution
for amendment to reduce required membership for Emeritus status
to 30 years.
ARTICLE
I. MEMBERSHIP
SECTION 4. Emeritus Members
MOTION:
It was moved and seconded; to approve and amend the Bylaws: Article
I. Membership, Section 4. Emeritus Members as follows:
When Active
Members in good standing in the Association, with all dues paid
to date, become sixty-five (65) years of age and have been members
of the Association (regardless of classification) for a total of
thirty[-five (35)]
(30)
years including time spent in military service, those members shall
become Emeritus Members of this Association upon advising the Executive
Director of the Association of their sixty-fifth (65th) birthday,
and by requesting such classification of membership. Thereafter
the emeriti members shall pay fifty percent (50%) of the amount
of dues for Active Members and shall be entitled to all privileges
and advantages of Active membership in this Association.
Motion
carried.
Resolution
for amendment to remove the effective date of Article II: Officers,
Executive Director, and Association Positions, Section 13.
ARTICLE
II. OFFICERS, EXECUTIVE DIRECTOR, and ASSOCIATION POSITIONS
SECTION 13. Limitations on Association Positions
There was
not a vote by the House of Delegates, although when a date expires
on the Constitution and Bylaws, the date may be removed.
The House
leadership (Chair, Chair-Elect, Secretary/Editor and Chair of the
C&BL) passed a resolution for amendment to remove the effective
date of this Bylaws change. It was put in place last year to handle
the problem of candidates already running that could have been in
contravention of the Bylaws change as soon as it was passed. The
effective date is now past and therefore redundant, and since this
comes from the House leadership directly, it is presented as an
amendment for vote in Houston in 2002.
Proposed
Bylaw Amendment
(a) No
member of any classification may hold more than one of the following
offices at any one time;
Association
President;
Association
Vice President;
Association
President-Elect;
Association
Secretary;
Association
Treasurer;
Association
Editor;
Chairman,
House of Delegates;
Chairman-Elect,
House of Delegates;
Secretary/Editor,
House of Delegates;
Immediate
Past Chairman, House of Delegates;
President
of any Division;
Advisory
Council member elected by any United States Section; and
Advisory
Council member elected by any International Region.
(b ) No
past president of the Association may within three (3) years after
expiration of his or her term of office as such hold any of the
offices listed in subsection 13(a) above.
[(c)
The effective date of this amendment is July 1st, 2001.]
Note
on Committee discussion: Robert's Rules of Order as AAPG's official
parliamentary authority.
There
was not a vote by the House of Delegates.
The House
of Delegates' professional parliamentarian, Mary Bahde, suggested
we consider adding an article to the Bylaws to make Robert's Rules
of Order the official parliamentary authority governing the AAPG's
conduct of business. Several cautionary objections have been raised.
First,
there is considerable concern that if we make any small incorrect
moves in our procedures, we may have to redo work unnecessarily.
This is probably not a major issue since, thanks to Mary's help,
we already conduct the House business successfully (if without brevity)
under Robert's Rules of Order.
Second,
and much more important in many members' minds, most AAPG committees
operate somewhat informally, especially since much of the work is
performed by a myriad of standing- and sub-committees at a distance,
through e-mail and teleconferences. No one is suggesting that these
meetings be subject to Robert's Rules of Order, unless each committee
chooses to do so.
It
is clear that Robert's Rules of Order already apply to the official
meetings of the Executive Committee, the Advisory Council and the
House of Delegates; and the C&BL Committee sees no need to further
specify that Robert's Rules of Order apply to other meetings of
the Association.
Note
on Committee discussion: Elimination of Divisions' minimum membership
number for AC representation.
There
was not a vote by the House of Delegates.
Earlier
this year the Executive Committee suggested eliminating the minimum
membership requirement for Division representation on the
Advisory Council in order to avoid the situation that occurred in
June when the EMD was not able to vote at the Advisory Council.
The Executive
Committee withdrew its resolution, preferring to address the issue
through an administrative policy for timely, ongoing notification
by Headquarters staff to the Divisions regarding their changing
membership levels.
In conjunction
with the original Executive Committee proposal, the C&BL Committee
also considered the merits of a similar provision for Sections and
Regions, which similarly require a minimum of 750 members for their
first voting representative, but can then have additional seats
based on total membership.
The C&BL
Committee discussed eliminating the 750-member requirement for the
initial, voting seat for the Sections and Regions, which would give
everyone at the table a vote. However, in light of the EC's desired
administrative approach with respect to Divisions, and in the absence
of firm mandate from the Delegates, the Committee has not taken
the matter any further at this juncture.
10.
Rules and Procedures Committee
Larry Wickstrom,
representing the Rules and Procedures Committee, in the absence
of Mark Rainer, Chair, reviewed the proposed changes to the Rules
and Procedures. (Exhibit "D")
MOTION:
It was moved and seconded; to approve and amend the revised language
of the Rules and Procedures of the House of Delegates: II. Meetings,
"b." as follows in bold:
II. MEETINGS
B. Suggested
Order of Business
1. Call
to order and introductions
2. Reports
from Convention General Chairman, and AAPG
President
and
Executive Director
Motion
carried.
MOTION: It was moved and seconded;
to approve and amend the revised language of the Rules and Procedures
of the House of Delegates: III. Committees and Their Duties, "g."
to change the name of the House Certificate of Merit Award to the
following in bold:
(4)
House Recognition of Service-Presented yearly to the outgoing
Chairman of the House of Delegates and Secretary/Editor at the end
of their terms of office.
Motion
carried.
MOTION: It was moved and seconded; to approve and amend
the revised language of the Rules and Procedures of the House
of Delegates: III. Committees and Their Duties, "g." to change
the order of the awards to read as follows:
(1)
Honorary Member of the House-The highest award of the House,
presented at the annual meeting in recognition of a record of consistent,
dedicated, and exemplary service to the House of Delegates through
committee work and officer service (not required). Annual presentation
is not required and there shall be no limitation of the number of
annual recipients. Past recipients shall be invited to and publicly
recognized at the annual meeting.
(2)
Distinguished Member of the House-Presented in recognition of
the unique or exemplary service to the House through committee work.
Chairing of committees and service as an officer will be considered,
but not required. Annual presentation is not required and there
shall be no limitation of the number of annual recipients.
(3)
House Long Service Award-Presented in recognition of persons
who have served as Delegates for a minimum of four terms and have,
in addition, taken an active role in the affairs of the House. Annual
presentation is not required and there shall be no limitation of
the number of annual recipients.
(4)
House Recognition of Service-Presented yearly to the
outgoing Chairman of the House of Delegates and Secretary/Editor
at the end of their terms of office.
Motion
carried.
MOTION:
It was moved and seconded; to approve and amend the revised language
of the Rules and Procedures of the House of Delegates: III. Committees
and Their Duties, "g." to add as follows:
(7) No
candidate for an HOD office can be nominated for an HOD award in
the same year.
Motion
carried.
MOTION: It was moved and seconded; to approve and amend
the revised language of the Rules and Procedures of the House
of Delegates: III. Committees and Their Duties, "i." as follows:
i. The
Minutes Approval Committee shall consist of the outgoing Secretary/Editor
as Chair and the two candidates for Secretary/Editor. The Minutes
Approval Committee will review and approve the minutes within 60
days following the annual meeting.
Motion
carried.
11. Nomination and Election Committee
Jeanne
Harris, Chair of the Nomination and Election Committee, recognized
the committee. The following slate of candidates was introduced
to the House and each candidate provided a statement.
Chairman-Elect:
George Eynon
J. Michael
Party
Secretary-Editor:
Katharine Lee Avary
Ronald
L. Grubbs
Chairwoman
Harris asked for additional nominations from the floor and none
were made.
Ballots
were distributed for voting.
12.
Honors and Awards Committee
John Hogg,
Chairman of the Honors and Awards Committee recognized the committee
and announced the following House awards recipients for the year
2002:
Honorary
Member of the House Award - Will Green, Midland
Distinguished
Member Award - Jean Lemmon, Tulsa and Tom Mairs, Dallas
Long Service
Award - Patrick Daugherty, Wichita Falls
House
Certificate of Merit - Ed Dolly, Denver
The Honorary
Membership Award and the Distinguished Member Awards will be presented
at the Opening AAPG Session, while the Long Service Award was given
at the House of Delegates' Sunday Meeting, as was the Outgoing Chairman's
Award.
The Honors
and Awards Committee recommended the following to be considered
as suggestions to be adopted and included as standard procedures
for the House of Delegates Honors and Awards Committee:
1. Maximum
awards, per category, in any given year should not exceed the number
of candidates minus one.
2. Only
one Honorary Membership be awarded each year.
3. No
individual shall receive more than one House award in any one year.
4. In
the case of multiple candidates, voting should occur in a ranked
order.
5. In
the case of a tie, a revote of the two candidates should take place
by the entire committee.
13.
Resolutions Committee
Mike Party,
Chair of the Resolutions Committee, reported that formal application
for affiliation had been submitted by the Association
of Ukrainian Geologists and the Scientific Council for Petroleum
of the Croatian Academy of Science and Arts.
Formal
application had been submitted for associated status by the
Geological Society of America.
MOTION:
Mike Party moved to approve the applications for affiliation (Association
of Ukrainian Geologists and the Scientific Council for Petroleum
of the Croatian Academy of Science and Arts)
and associated status (Geological Society
of America). Motion
carried.
Mike Party
provided the Final Report of the Resolutions Committee. (Exhibit
"E")
14.
Newsletter Committee
Martin
Hewitt, Newsletter Committee Chair, introduced the committee and
provided a report regarding the content and cost of producing the
Newsletter. Hewitt stated all delegates received new user names
which allowed articles to be posted on the Delegates Forum. All
committee reports are posted on the Delegates Forum. Hewitt is disappointed
with the amount of discussion and the usage of the Forum with only
20-40 hits per article which calculates between 8-16% of the Delegates
using the Forum. Hewitt solicited suggestions for improvement. The
Delegates Forum will be a very important mechanism for communication
in the future and Hewitt encourages all delegates to use the Forum.
User names are not required to read the material on the Forum.
15.
Future of Earth Scientists Committee
Don Lewis,
Chair of the Future of Earth Sciences Committee, thanked the members
of his committee.
Don Lewis
presented results of a study by the Future of Earth Scientists Committee
which addressed the future of petroleum geoscientists to the year
2020. Using projections of world petroleum production by Jack Edwards
and membership demographics for AAPG and SEG, the report predicted
that in the U.S. about 200-400 petroleum geoscientists will be needed
per year. Data for worldwide geoscientist demand is poor, but about
2000-3500 will be needed each year for the next 20 years. Because
worldwide petroleum production in 2060 will be about what it is
now, the need for petroleum geoscientists will last at least 40
years in the U.S. and over 60 years worldwide, or longer than a
career length for current geoscience students.
16.
Other Reports
Delegates
heard reports from the AAPG Treasurer, AAPG Editor, Chairman of
the Foundation and Division Presidents. (Exhibit "F")
17.
New Business
Tom Mairs
stated that earlier in this House of Delegates meeting during the
Rules and Procedures Committee Report that was presented by Larry
Wickstrom, the House floor approved an amendment to the Honors and
Awards Section of the Rules and Procedures, with specific approval
of the proposed amendment to Article 3 g. Section 4. The purpose
was to change the name of the award and redefine the award. As approved
this morning, the amendment reads: House Recognition of Service
presented yearly to the outgoing Chairman of the House of Delegates
and Secretary/Editor at the end of their terms of office. Mairs
moved for a one-time addendum as follows:
MOTION:
Mairs moved, and it was seconded, to approve a one-time addendum
to this approved amendment adding a second sentence as follows:
the House Recognition of Service award shall be retroactive to honor
each Recording Secretary and Secretary/Editor who has held either
one of those offices since July 1, 1996. Motion carried.
18.
Results of House Officer Elections
Jeanne
E. Harris, Chair of the Nomination and Election Committee, announced
the results of the election for the 2002-03 House Officers as follows:
Chairman-Elect, George Eynon and Secretary/Editor, Katharine Lee
Avary.
19.
Adjournment
There being
no further business, Chairman Dolly adjourned the meeting at 12:10
p.m.
___________________________________
Martin Hewitt, Secretary/Editor
|
JUNE 2002
