The Delegates' Voice
Newsletter for the House of Delegates of AAPG

June, 2000

Minutes - AAPG House of Delegates Meeting

April 16th, 2000 - New Orleans, Louisiana

The meeting was called to order by Chairman Hogg at 8:25 a.m.

Credentials Chair Stewart Chuber asked to admit an alternate delegate, Mr. Harris, from Alaska. A vote was taken and Mr. Harris was allowed to be a voting delegate.

With this admission, there were 211 delegates present out of 245 possible. A quorum was present.

George Eynon moved the minutes be approved as printed. Motion was seconded and the Minutes were approved as printed.

Constitutions and By-Laws Committee Report was given by Chair, Clint Moore

1) First Amendment - The Elected Editor Amendment was presented. Dr. Hurley (a non-voting At-Large delegate) suggested that an amendment need to be made. Dr. Sonnenburg did present a motion to amend the amendment. Motion was seconded, and there was discussion. A vote was taken on the amendment to the Elected Editor Amendment and was defeated. A vote was taken on the original amendment as printed and it was passed.

2) Second Amendment - The Nominations Process Amendment. After much discussion, a call for a printed ballot vote was made. Ballots were distributed, collected and counted. The vote was (out of 203 ballots) YES - 108; NO - 95. Motion failed.

3) Third Amendment - The Grievance Procedure Amendment. Motion passed with one opposing vote, being the Delegate from the Ardmore Geological Society.

Five new resolutions were being sent to the C & BL for wording:

1) Equivalency Bylaws Amendment - Question was called and seconded. A vote was taken, and the resolution passed.

2) Legality Requirement Elimination Amendment - There being no discussion, a vote was taken and this resolution passed unanimously.

3) Election Results Release Amendment - After some discussion, a motion to amend this resolution was made and seconded. "it is only fair that both the winner and loser, that if they both desire should be given the specific numeric results". A vote was taken and a count-off was required. Those in favor of the amendment to the resolution were 104. Those against were 93. The amendment to the Resolution passed. Discussion was taken on the original Resolution as amended. A vote was taken and the Resolution, as amended, passed.

4) Eliminate "Suitable" Amendment - There being no discussion, a vote was taken. The Resolution passed.

5) International Region Delegate Election Clarification - Discussion was opened. A vote was taken and the Resolution passed unanimously.

6) Research finding regarding changing the name of the Executive Committee to Board of Directors - it was decided not to pursue a name change of the Executive Committee.

Rules and Procedures Committee Report was given by Chair Martin Hewitt

A vote was taken regarding the first amendment dealing with distribution of HOD reports prior to the annual meeting. A vote was taken and passed unanimously.

A vote was taken on the remaining five housecleaning amendments to the Rules and Procedures, and were unanimously passed.

Nomination and Election Committee Report was given by Chair Royce Carr. All candidates were presented and allowed a five minute presentation. A motion was made that all nominations be ceased, which was seconded and passed unanimously. Ballots were passed to the voting delegation and collected. The committee proceeded to count the ballots. At the end of the meeting the winners were announced: Ed Dolly for Chairman-Elect and Sandi Barber for Secretary/Editor.

Honors and Awards Committee Report was given by Chair Larry Jones. Two recommendations were being forwarded to the Rules and Procedures Committee for consideration next year. Motions were made to pass these forward, seconded and both motions passed unanimously.

Resolutions Committee Report was given by Chair Valary Shultz.

Approval was asked for the Bulgarian Geological Society to be an Affiliated Society of the AAPG. A vote was taken to approve affiliation and carried unanimously.

Approval was asked for the Czech Geological Society to be an Affiliated Society of the AAPG. A vote was taken to approve affiliation and carried unanimously.

Approval was asked for the Romanian Association of Petroleum Geologists to be an Affiliated Society of the AAPG. A vote was taken to approve affiliation and carried unanimously.

A straw vote was taken to approve of a procedural recommendation to AAPG Headquarters staff for the disaffiliation of inactive affiliated societies. This straw vote was approved uninimously.

Ad hoc HOD Operating Committee Report was given by Chair Pat Gratton.

Each of the major sections were voted on separately:

1) Item I, sections A through O - There being no discussion, a vote was taken and these suggestions were passed unanimously.

2) Item II, sections A through E - There being no discussion, a vote was taken and these suggestions were passed unanimously.

3) Item III, sections A through I - There being no discussion, a vote was taken to send these forward to Rules and Procedures Committee for consideration, and passed unanimously.

At this time the following reports were given in Agenda order: Treasurer AAPG Report; Editor's Report; Foundation Report; DPA Report; EMD Report and DEG Report.

New Business:

A suggestion was made to have microphones set up on either side as well as the middle of the meeting to speed up commentators.

A motion was made by Mike Fein that the House request an external audit of AAPG to uncover financial problems. This motion was seconded and discussion followed. Pete Rose made a motion to amend Fein's motion that this be a personnel and staff organizational audit to be conducted every five years. This motion was seconded.

It was questioned whether there was a quorum or not - and a standup count was requested. The number counted was sufficient.

A motion was made to refer this request for audit be moved to an ad hoc committee of the House, with a Chair to be appointed by the Chairman. Question was called and passed unanimously. A vote was taken to create an ad hoc committee to be responsible for a financial, personnel and staff audit to be held every five years. This motion was seconded and passed.

Pat Gratton proposed a Resolution to require the C & BL investigate the possibility of requesting the Executive Committee being required to have a greater than simple majority to change the order of candidates or reject any names presented by the Advisory Council. The motion was seconded by Will Green. After discussion, a vote was taken for the resolution and passed to move this resolution forward to Constitution and Bylaws for wording.

"Resolved, that the Constitution and Bylaws Committee investigate the usefulness of requiring a greater than a simple majority by the Executive Committee in order to change the order of names or reject any name by the Advisory Councilfor potential officer candidates."

The results of the House Elections were announced and Chairman Hogg adjourned the meeting at 1:57p.m.

Deborah K. Sacrey

In this issue ...

Officers
> Chairman's Corner
> Chairman-elect
> Secretary/Editor

Reports:
> Southwest Section Meeting
> Constitution and Bylaws Committee
> Minutes: Annual Meeting 2000

Incoming Officers:
Chair-Elect:
> Edward D. Dolly
Secretary-Editor:
> Sandi M. Barber

Awards:
> Honorary Life Member - Patrick J.F. Gratton
> Distinguished Member of the House Award - Daniel L. Smith
> Distinguished Member of the House Award - Brenda K. Cunningham

Leadership