Constitution as amended
June 25, 2006
Bylaws as amended
April 22, 2012
Constitution and Bylaws
Bylaws GO TO CONSTITUTION
Article IV. HOUSE OF DELEGATES
- All of the legislative function of this Association, within the scope of the Constitution and Bylaws, shall be vested in a House of Delegates.
- All matters involving the external affairs of the Association shall be referred to the Executive Committee of the Association.
Section 2. Apportionment of United States Affiliated Society Delegates and International Region Delegates
Each United States Affiliated Society shall be entitled to one (1) Delegate for up to seventy (70) members of the Association and to one (1) additional Delegate for each additional seventy (70) members, or major fraction thereof, allocated to that society for voting purposes. Each International Region shall be entitled to one (1) Delegate for up to seventy (70) members of the Association and to one (1) additional Delegate for each additional seventy (70) members, or major fraction thereof, allocated to that Region for voting purposes; provided, however, that no International Region shall have fewer Delegates than one (1) Delegate for each Affiliated Society within the Region.
Section 3. Selection of United States Affiliated Society Delegates and International Region Delegates
Delegates shall be selected by popular vote of American Association of Petroleum Geologists members in elections conducted annually by United States Affiliated Societies and International Regions. Voting shall be restricted to those Association members claiming the Affiliated Society or Region as their home society or region. Association members residing in the United States and not members of any United States Affiliated Society may be assigned for the purpose of voting in elections for Delegates to the nearest United States Affiliated Society upon request to that society, without enjoying any of the membership privileges. When the three-year term of office of a Delegate from a United States Affiliated Society expires prior to an annual meeting of the House of Delegates referred to in Section 6 of this Article IV and the society has not elected a Delegate to fill the next three-year term by sixty (60) days before that annual meeting, the president of the United States Section in which the society is located shall prior to that annual meeting appoint a Delegate to serve that next three-year term. All Association members residing outside of the United States shall be assigned to the International Regions in which they reside and shall vote in that Region in elections for Delegates unless claiming a United States Affiliated Society or another Region as their home society or region. All members of an International Region shall be entitled to vote in all elections for all Delegates from that Region. Each International Region shall elect, in an election or elections in which all members of such region shall be entitled to vote, not less than one (1) Delegate from among the Association members of each Affiliated Society within that International Region. Additional Delegates, if any, to which a Region may be entitled shall be elected as determined by the Region; provided, that all Association members assigned to an International Region shall be entitled to vote in all elections of Delegates from that International Region. Any Association member may be a candidate for Delegate from the United States Affiliated Society or International Region in which the member votes upon the member's timely written request. Delegates shall be elected for three (3)-year terms and may succeed themselves; provided, however, that any Delegate elected as an officer of the House of Delegates during the third year of the Delegate's three-year term shall automatically be a voting At-Large Member of the House of Delegates for the one year such person serves as such officer. Terms of office shall begin on July 1 following their election. Vacancies in office, or alternates for Delegates unable to attend meetings of the House of Delegates may be filled or obtained from among the candidates not receiving a sufficient number of votes for election, and in order of the total number of votes received. In the event alternates for Delegates are not available from the candidates described above, then the members of a United States Affiliated Society or an International Region who are Association members may appoint alternate Delegates for said meeting. The names of these appointed alternate Delegates must be received in writing by the Headquarters office of the Association at least fifteen (15) days prior to the meeting of the House of Delegates for which they are appointed.
- Each current member of the Executive Committee of the Association, each past-chair of the House of Delegates, and each past-president of the Association more than three (3) years out of office, shall be a non-voting member of the House of Delegates. Any At-Large Member may also serve as a voting member if selected by the procedure provided in Article IV, Section 3 above.
- An officer of the House of Delegates shall be a voting At-Large Member of the House of Delegates if such officer is not otherwise a voting Delegate.
- Delegates shall serve as representatives of the Association members of their United States Affiliated Society or International Region.
- Delegates shall familiarize themselves with the Association's Constitution and Bylaws.
- Delegates shall acquaint themselves with the Association's current policies and programs.
- Delegates shall inform the leaders of their society or region regarding the Association's program of activities, especially as it relates to cooperative participation and service, and shall keep alternates fully apprised of such matters.
- Delegates shall process requests from the Executive Committee for information regarding eligibility of applicants for membership in the Association.
- Delegates shall function as local Certification committeemen and process requests from the Board of Certification for information regarding applicants for Certification by the Association.
- Delegates shall actively solicit applications from eligible geologists for membership in this Association.
- Members of the Association before becoming candidates for the office of Delegate should recognize the obligation to attend all meetings of the House of Delegates during their term, and to perform to the best of their ability all duties imposed upon them by these Bylaws.
The House of Delegates shall meet at least once each year during the annual meeting of the Association. Voting shall be only by those Delegates, or their duly qualified alternates, present and accounted for. No proxy votes shall be allowed. A quorum shall be a majority of all qualified Delegates or alternates elected. The Rules and Procedures established by the House shall be followed and, where not otherwise provided in such Rules and Procedures, Robert's Rules of Order shall apply in all meetings.
- All members of the House of Delegates shall be members in good standing of this Association.
- The House of Delegates shall be the sole judge of the qualifications of its members within the provisions of this Article.
- The officers of the House of Delegates shall be a Chair, a Chair-Elect and a Secretary/Editor. The House of Delegates shall elect the Chair-Elect and the Secretary/Editor at its annual meeting. The term of office shall be one year commencing July 1 following election of officers. The Chair-Elect shall assume the office of Chair of the House of Delegates the year following his or her term of office as Chair-Elect.
- Only those members of the House of Delegates having served at least one (1) year as such Delegate shall be eligible to hold any of the offices mentioned in subsection (a) above. Only Delegates may be candidates for any of the offices mentioned in subsection (a) above.
- The Chair of the House of Delegates shall become ex officio a member of the Executive Committee of the Association with full voting privileges, and may not serve succeeding terms.
- A vacancy occurring in the office of Chair shall be filled by the Chair-Elect who shall, in the event such vacancy occurs prior to the annual meeting of the House of Delegates during such Chair-Elect's term of office remain as Chair during the succeeding year. A vacancy occurring in the office of Chair-Elect shall be filled by the Secretary/Editor. A vacancy occurring in the office of Secretary/Editor shall be filled by appointment by the Chair.